City Council
Regular MeetingOlathe, KS · February 21, 2023
Minutes
City of Olathe City Council
100 E. Santa Fe | Council Chamber
Tuesday | February 21, 2023 | 7:00 PM
The Mayor's Children's Fund 2022 campaign fund checks were presented to the
recipients prior to the beginning of council meeting.
Present: Mickelson, McCoy, Bacon, Vogt, Gilmore, Felter, and
Essex
1. CALL TO ORDER
2. BEGIN TELEVISED SESSION – 7:00 P. M.
3. PLEDGE OF ALLEGIANCE
4. SPECIAL BUSINESS
A. Presentation on the Olathe Mayor’s Children’s Fund 2022 Campaign.
5. CONSENT AGENDA
Approval of the Consent Agenda
Motion by Gilmore, seconded by Vogt, to approve the Consent Agenda. The motion
carried with the following vote:
Yes: Mickelson, McCoy, Bacon, Vogt, Gilmore, Felter, and
Essex
A. Consideration of approval of the City Council meeting minutes of
February 7, 2023.
approved.
B. Consideration of Travel Request Authorization for Councilmembers Wes
McCoy and LeEtta Felter and City Manager Michael Wilkes to travel to
Washington, DC to attend the National League of Cities Congressional
City Conference on March 25-28, 2023.
approved.
C. Request for the acceptance of the dedication of land for public
easements for a final plat of Villa Pointe (FP22-0040), containing one
(1) lot on approximately 4.35 acres; located north of W. 168th Terrace
and S. Britton Street. Planning Commission approved the plat 9 to 0.
approved.
D. Request for the acceptance of the dedication of land for public
easements and public street right-of-way for a final plat of Galt’s Gulch,
2nd Plat (FP22-0050) containing two (2) lots and one (1) tract on
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City Council Meeting Minutes February 21, 2023
approximately 4.68 acres; located at 2107 W Kansas City Road.
Planning Commission approved the plat 9 to 0.
approved.
E. Request for the acceptance of the dedication of land for public
easements and public street right-of-way for a final plat of Schafer’s
Cairn (FP22-0052), containing one (1) lot on approximately 6.71 acres,
located at 2815 W. Dennis Avenue. Planning Commission approved plat
9 to 0.
approved.
F. Consideration of Approval of the 2023 Downtown Outdoor Sculpture
Exhibit.
approved.
G. Consideration of Consent Calendar.
approved.
H. Consideration of Engineer’s Estimate, acceptance of bids and award of
contract to Linaweaver Construction, Inc., for construction of the South
Enterprise Street Improvements Project, PN 3-R-001-23.
approved.
I. Consideration of Engineer’s Estimate, acceptance of bids and award of
contract to Kansas Heavy Construction, LLC for construction of the
Cedar Creek Trail, Phase II, PN 4-C-011-16.
approved.
J. Consideration of award of contracts to Elite Automation LLC and
Integrated Controls for building automation system administration and
support for City of Olathe buildings.
approved.
K. Consideration of Agreement No. 128-22 with the Kansas Department of
Transportation (KDOT) for funding the construction of the Black Bob
Road, 159th to 167th, Improvements Project, PN 3-C-008-22.
approved.
L. Acceptance of bid and consideration of award of contract to Pure
Technologies U.S. Inc. (d/b/a Wachs Water Services) for water valve
and fire hydrant exercise, inspections and fire flow testing.
approved.
M. Consideration of a contract award to Turf Etc., LLC dba SynLawn for
installation of a synthetic turf playground surface at Prairie Center Park,
PN 4-C-020-20.
approved.
N. Consideration of an Agreement with Waters Edge Aquatic Design for
design services for the Olathe Community Center Natatorium
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City Council Meeting Minutes February 21, 2023
Renovation project, PN 6-R-001-22.
approved.
O. Consideration of additional Workday Implementation Services and
supplemental support for the Workday project.
approved.
6. NEW CITY COUNCIL BUSINESS
7. END OF TELEVISED SESSION
8. GENERAL ISSUES AND CONCERNS OF CITIZENS
Persons wanting to speak regarding a general concern must sign up no later than
30 minutes prior to the beginning of the City Council meeting. A person may sign up
by notifying the City Clerk by calling 913-971-8521, emailing CCO@Olatheks.org or
in person at City Hall. The Council has allocated up to 3 minutes per speaker, and
up to 30 minutes total for this portion of the meeting.
None
9. CONVENE FOR PLANNING SESSION
Reports are prepared for informational purposes and will be accepted as presented.
There will be no separate discussion unless a Councilmember requests that a report
be removed and considered separately.
A. REPORTS
1. Report regarding a Regional Resource Sharing Agreement
developed by the Regional Homeland Security Coordinating
Council and approved by the Mid America Regional Council
(MARC) Board of Directors to provide an overarching,
multidisciplinary, safety net mutual aid agreement for all
jurisdictions in the MARC region.
Several council members requested a presentation to provide
additional information regarding this report. Fire Chief, Jeff
DeGraffenreid, gave a short presentation.
Council members asked clarifying questions regarding
timelines, who would be responsible for covering costs, length
of commitment, and the ability to opt out of fulfilling a request
for aid should that be necessary.
Chief DeGraffenreid answered their questions and said he
would be happy to reach out to MARC with any additional
concerns the Council might have.
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City Council Meeting Minutes February 21, 2023
10. EXECUTIVE SESSION
Consideration of motion to recess into an executive session to discuss the following
items:
A. Data relating to financial affairs or trade secrets of a corporation
pursuant to the exception provided in K.S.A. 75-4319(b)(4) regarding
the prospective expansion of a business in Olathe, and for preliminary
discussions regarding the acquisition of real property pursuant to the
exception provided in K.S.A. 75-4319(b)(6) pertaining to the acquisition
of certain real property in downtown Olathe.
Motion by Gilmore, seconded by Vogt, to recess into an executive
session to discuss data relating to financial affairs or trade secrets of a
corporation pursuant to the exception provided in K.S.A. 75-4319(b)(4)
regarding the prospective expansion of a business in Olathe and for
preliminary discussions regarding the acquisition of real property
pursuant to the exception provided in K.S.A. 75-4319(b)(6) pertaining to
the acquisition of two parcels of real property in downtown Olathe for 15
minutes with the open meeting resuming in the City Council Chambers
at 7:45 PM. The motion carried with the following vote:
Yes: Mickelson, McCoy, Bacon, Vogt, Gilmore, Felter, and
Essex
11. RECONVENE FROM EXECUTIVE SESSION
Motion by Gilmore, seconded by Vogt, to authorize the City Attorney to finalize, and
the Mayor to execute, real estate contracts for the acquisition of 124 N. Cherry
Street and 200 S. Kansas Avenue, and to further authorize staff to proceed with the
strategies discussed with and directed by the governing body.
Yes: Mickelson, McCoy, Bacon, Vogt, Gilmore, Felter, and
Essex
12. ADDITIONAL ITEMS
Councilmember McCoy said he was glad to have Councilmember Felter back.
Councilmember Vogt asked when the Comp Plan Committee would be up and
running.
City Manager, Michael Wilkes, said they were unsure of the actual timeline but
he and City staff would put together a schedule and send it to the Council.
Mayor Bacon said they needed to know the expectations so they could share
with citizens.
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City Council Meeting Minutes February 21, 2023
Councilmember Essex thanked Mr. Mickelson for his service on the Council and
said he will be missed when his term is over.
13. ADJOURNMENT
The meeting was adjourned at 7:49 P.M.
Brenda D. Swearingian
City Clerk
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Agenda
City of Olathe City Council
100 E. Santa Fe | Council Chamber
Tuesday | February 21, 2023 | 7:00 PM
Presentation of the Mayor's Children's Fund Checks - Council Chamber - 6:00 PM
1. CALL TO ORDER
2. BEGIN TELEVISED SESSION – 7:00 P. M.
3. PLEDGE OF ALLEGIANCE
4. SPECIAL BUSINESS
A. Presentation on the Olathe Mayor’s Children’s Fund 2022 Campaign.
Staff Contact: Liz Ruback
5. CONSENT AGENDA
The items listed below are considered to be routine by the City Council and may be
approved in one motion. These may include items that have been reviewed by the
City Council in a prior planning session. There will be no separate discussion unless
a Councilmember requests that an item be removed from the consent agenda and
considered separately.
A. Consideration of approval of the City Council meeting minutes of
February 7, 2023.
Staff Contact: Eric Strimple
Attachments: A. 02-07-2023 Council Minutes
B. Consideration of Travel Request Authorization for Councilmembers Wes
McCoy and LeEtta Felter and City Manager Michael Wilkes to travel to
Washington, DC to attend the National League of Cities Congressional
City Conference on March 25-28, 2023.
Staff Contact: Cathy Marks
Attachments: A. TRA Michael Wilkes
B. TRA LeEtta Felter
C. TRA Wes McCoy
Page 1 of 5
City Council Meeting Agenda February 21, 2023
C. Request for the acceptance of the dedication of land for public
easements for a final plat of Villa Pointe (FP22-0040), containing one
(1) lot on approximately 4.35 acres; located north of W. 168th Terrace
and S. Britton Street. Planning Commission approved the plat 9 to 0.
Staff Contact: Aimee Nassif and Kim Hollingsworth
Attachments: A. Planning Commission Packet
B. Planning Commission Minutes
D. Request for the acceptance of the dedication of land for public
easements and public street right-of-way for a final plat of Galt’s Gulch,
2nd Plat (FP22-0050) containing two (2) lots and one (1) tract on
approximately 4.68 acres; located at 2107 W Kansas City Road.
Planning Commission approved the plat 9 to 0.
Staff Contact: Aimee Nassif and Jessica Schuller
Attachments: A. Planning Commission Packet
B. Planning Commission Minutes
E. Request for the acceptance of the dedication of land for public
easements and public street right-of-way for a final plat of Schafer’s
Cairn (FP22-0052), containing one (1) lot on approximately 6.71 acres,
located at 2815 W. Dennis Avenue. Planning Commission approved plat
9 to 0.
Staff Contact: Aimee Nassif and Emily Carrillo
Attachments: A. Planning Commission Packet
B. Planning Commission Minutes
F. Consideration of Approval of the 2023 Downtown Outdoor Sculpture
Exhibit.
Staff Contact: Mike Sirna and Renee Rush
Attachments: 2023 Downtown Outdoor Sculpture Exhibit
G. Consideration of Consent Calendar.
Staff Contact: Mary Jaeger and Nate Baldwin
Attachments: A. Consent Calendar
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City Council Meeting Agenda February 21, 2023
H. Consideration of Engineer’s Estimate, acceptance of bids and award of
contract to Linaweaver Construction, Inc., for construction of the South
Enterprise Street Improvements Project, PN 3-R-001-23.
Staff Contact: Mary Jaeger and Nate Baldwin
Attachments: A. Project Location Map
B. Project Fact Sheet
C. Engineer's Estimate and Affidavit of Estimate
D. Contract Documents
I. Consideration of Engineer’s Estimate, acceptance of bids and award of
contract to Kansas Heavy Construction, LLC for construction of the
Cedar Creek Trail, Phase II, PN 4-C-011-16.
Staff Contact: Mary Jaeger and Nate Baldwin
Attachments: A. Project Location Map
B. Project Fact Sheet
C. Engineer's Estimate and Affidavit of Estimate
D. Contract Documents
J. Consideration of award of contracts to Elite Automation LLC and
Integrated Controls for building automation system administration and
support for City of Olathe buildings.
Staff Contact: Mary Jaeger, Beth Wright and Robert Rives
Attachments: A. Elite Automation Contract
B. Integrated Controls Contract
K. Consideration of Agreement No. 128-22 with the Kansas Department of
Transportation (KDOT) for funding the construction of the Black Bob
Road, 159th to 167th, Improvements Project, PN 3-C-008-22.
Staff Contact: Mary Jaeger and Nate Baldwin
Attachments: A. Project Location Map
B. Project Fact Sheet
C. Agreement
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City Council Meeting Agenda February 21, 2023
L. Acceptance of bid and consideration of award of contract to Pure
Technologies U.S. Inc. (d/b/a Wachs Water Services) for water valve
and fire hydrant exercise, inspections and fire flow testing.
Staff Contact: Mary Jaeger and Zach Hardy
Attachments: A. Contract
M. Consideration of a contract award to Turf Etc., LLC dba SynLawn for
installation of a synthetic turf playground surface at Prairie Center Park,
PN 4-C-020-20.
Staff Contact: Mary Jaeger and Nate Baldwin
Attachments: A. Project Location Map
B. Contract Documents
N. Consideration of an Agreement with Waters Edge Aquatic Design for
design services for the Olathe Community Center Natatorium
Renovation project, PN 6-R-001-22.
Staff Contact: Mary Jaeger, Beth Wright and Robert Rives
Attachments: A. Project Location Map
B. Project Fact Sheet
C. Agreement
O. Consideration of additional Workday Implementation Services and
supplemental support for the Workday project.
Staff Contact: Mike Sirna, Jamie Robichaud and Erin Vader
Attachments: A. Contract
6. NEW CITY COUNCIL BUSINESS
7. END OF TELEVISED SESSION
8. GENERAL ISSUES AND CONCERNS OF CITIZENS
Persons wanting to speak regarding a general concern must sign up no later than
30 minutes prior to the beginning of the City Council meeting. A person may sign up
by notifying the City Clerk by calling 913-971-8521, emailing CCO@Olatheks.org or
in person at City Hall. The Council has allocated up to 3 minutes per speaker, and
up to 30 minutes total for this portion of the meeting.
9. CONVENE FOR PLANNING SESSION
Reports are prepared for informational purposes and will be accepted as presented.
There will be no separate discussion unless a Councilmember requests that a report
be removed and considered separately.
Page 4 of 5
City Council Meeting Agenda February 21, 2023
A. REPORTS
1. Report regarding a Regional Resource Sharing Agreement
developed by the Regional Homeland Security Coordinating
Council and approved by the Mid America Regional Council
(MARC) Board of Directors to provide an overarching,
multidisciplinary, safety net mutual aid agreement for all
jurisdictions in the MARC region.
Staff Contact: Jeff DeGraffenreid
Attachments: ExecSummaryRegionalResourceSharing.docx
Regional Resource Sharing Agreement Resolution
23-XXXX 2-1-23.doc
Regional Resource Sharing Agreement.pdf
10. EXECUTIVE SESSION
Consideration of motion to recess into an executive session to discuss the following
items:
A. Data relating to financial affairs or trade secrets of a corporation
pursuant to the exception provided in K.S.A. 75-4319(b)(4) regarding
the prospective expansion of a business in Olathe, and for preliminary
discussions regarding the acquisition of real property pursuant to the
exception provided in K.S.A. 75-4319(b)(6) pertaining to the acquisition
of certain real property in downtown Olathe.
Staff Contact: Ron Shaver
11. RECONVENE FROM EXECUTIVE SESSION
12. ADDITIONAL ITEMS
13. ADJOURNMENT
The City of Olathe offers public meeting accommodations. Olathe City Hall is wheelchair accessible. Assistive
listening devices as well as iPads with closed captioning are available at each meeting. To request an ASL
interpreter, or other accommodations, please contact the City Clerk’s office at 913-971-8521. Two (2) business days
notice is required to ensure availability.
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