City Council

City of Olathe City Council 100 E. Santa Fe | Council Chamber Tuesday | January 23, 2024 | 6:00 PM Emergency Operation Plan overview for Council - EOC, Garden Level, City Hall - 6:00 PM. Chief DeGraffenreid and Fire Department staff provided a presentation to councilmembers in the EOC. 1. CALL TO ORDER Present: Bacon, Vogt, Gilmore, Felter, Essex, Vakas, and Schoonover Others in attendance were City Manager, Michael Wilkes, Deputy City Manager, Susan Sherman, and City Attorney, Ron Shaver. 2. EXECUTIVE SESSION Consideration of motion to recess into an executive session to discuss the following items: A. Recess into an executive session to discuss matters relating to security measures pursuant to the exception provided in K.S.A.75-4319(b)(12) regarding the City Hall building. Motion by Vogt, seconded by Gilmore, to recess into executive session to discuss matters relating to security measures regarding the City Hall building pursuant to the exception provided in K.S.A. 75-4319(b)(12) for 25 minutes, reconvening in the City Council chambers at 7:00 PM, the motion carried by the following vote: Yes: Bacon, Vogt, Gilmore, Felter, Essex, Vakas, and Schoonover 3. RECONVENE FROM EXECUTIVE SESSION No action taken. 4. BEGIN TELEVISED SESSION – 7:00 P. M. 5. PLEDGE OF ALLEGIANCE 6. SPECIAL BUSINESS A. Consideration of Resolution No. 24-1004 appointing a member to the Mahaffie Stagecoach Stop and Farm Advisory Board. Motion by Vogt, seconded by Gilmore, to approve Resolution No. Page 1 of 6 City Council Meeting Minutes January 23, 2024 24-1004 appointing a member to the Mahaffie Stagecoach Stop and Farm Advisory Board, Jayne Jones, the motion carried by the following vote: Yes: Bacon, Vogt, Gilmore, Felter, Essex, Vakas, and Schoonover B. Recognition of Olathe High School student champions and MNU soccer champions. 7. CONSENT AGENDA Approval of the Consent Agenda Councilmember Vakas requested item I to be pulled and considered separately. Councilmember Felter asked for items K, O, and P to be pulled and considered separately. Motion by Vogt, seconded by Gilmore to approve the Consent Agenda with the exception of items I,K,O, and P. The motion carried by the following vote: Yes: Bacon, Vogt, Gilmore, Felter, Essex, Vakas, and Schoonover A. Consideration of approval of the City Council meeting minutes of January 9, 2024. approved. B. Consideration of renewal license(s) as recommended by the City Clerk. approved. C. Request for the acceptance of the dedication of land for a public easement for a final plat of Millcreek Center II, Fourth Plat (FP23-0032), containing one (1) lot and two (2) tracts on approximately 3.32 acres, located at 1875 N. Ridgeview Road. Planning Commission approved the plat 9 to 0. approved. D. Consideration of Consent Calendar. approved. E. Consideration of Resolution No. 24-1005 authorizing the 2025 Street Reconstruction Program, 3-R-000-25. approved. F. Consideration of Resolution No. 24-1006 authorizing the 135th Street Retaining Wall Project, PN 3-G-010-24. approved. Page 2 of 6 City Council Meeting Minutes January 23, 2024 G. Consideration of a Professional Services Agreement with George Butler Associates, Inc. for design of the 135th Retaining Wall Project, PN 3-G-010-24. approved. H. Consideration of Resolution No. 24-1007 authorizing the 2024 Traffic Signals Project, PN 3-TS-000-24. approved. I. Consideration of Resolution No. 24-1008 authorizing the BNSF West Track Separation Preliminary Engineering Project, PN 3-C-029-24. Motion by Vogt, seconded by Gilmore, to approve Resolution No. 24-1008 authorizing the BNSF West Track Separation Preliminary Engineering Project, PN 3-C-029-24. The motion carried by the following vote: Yes: Bacon, Vogt, Gilmore, Felter, Essex, Vakas, and Schoonover J. Consideration of Resolution No. 24-1009 authorizing the Quivira Road, 143rd to 151st, Improvements Project, PN 3-C-011-24. approved. K. Consideration of a Professional Services Agreement with HNTB Corporation for design of the Quivira Road, 143rd to 151st, Improvements Project, PN 3-C-011-24. Motion by Vogt, seconded by Gilmore to approve the Professional Services Agreement with HNTB Corporation for design of the Quivira Road, 143rd to 151st, Improvements Project as presented. The motion carried by the following vote: Yes: Bacon, Vogt, Gilmore, Felter, Essex, Vakas, and Schoonover L. Consideration of Engineer’s Estimate, acceptance of bids and award of contract to Capital Electric Line Builders, LLC for construction of the Pedestrian Crossing Improvements for 147th Street and Pflumm Road, PN 3-C-114-20. approved. M. Consideration of a Maintenance Schedule with SmartWorks division of N. Harris Computer Corporation for Software License, Support and Maintenance of the City’s AMI system. approved. N. Consideration of an Agreement with Titan Built LLC. for Construction Management services for the Facility Improvements and Renovations Project, PN. 6-C-038-24 approved. Page 3 of 6 City Council Meeting Minutes January 23, 2024 O. Acceptance of bid and consideration of award of contract to Conrad Fire Equipment Inc., for the fleet replacement purchase of one (1) Pierce Enforcer Heavy Duty Rescue (HDR) fire apparatus for the Fire Department. Motion by Vogt, seconded by Gilmore, to accept the bid and award a contract to Conrad Fire Equipment, for the fleet replacement purchase of one Pierce Enforcer Heavy Duty Rescue fire apparatus for the Fire Department. The motion carried by the following vote: Yes: Bacon, Vogt, Gilmore, Felter, Essex, Vakas, and Schoonover P. Acceptance of bid and consideration of purchase to Stryker Medical, for the purchase of one (1) Power-Pro 2 powered ambulance cot for the Fire Department. Motion by Vogt, seconded by Gilmore, to accept the bid to purchase from Styker Medical, for the purchase of one Power-Pro 2 powered ambulance cot for the Fire Department. The motion carried by the following vote: Yes: Bacon, Vogt, Gilmore, Felter, Essex, Vakas, and Schoonover Q. Consideration of renewal of contract to CDW Government for Adobe licenses for City Staff. approved. 8. NEW CITY COUNCIL BUSINESS 9. END OF TELEVISED SESSION 10. GENERAL ISSUES AND CONCERNS OF CITIZENS Persons wanting to speak regarding a general concern must sign up prior to the beginning of the City Council meeting. A person may sign up by notifying the City Clerk by calling 913-971-8521, or emailing CCO@Olatheks.gov by 5:00 PM or in person at City Hall until 30 minutes prior to the start of the meeting. The Council has allocated up to 3 minutes per speaker, and up to 30 minutes total for this portion of the meeting. Gregory Betzen, 19998 W 122nd Ter, Olathe, spoke against the closing of the railroad crossing on Woodland Road. 11. CONVENE FOR PLANNING SESSION If report items are present, they have been prepared for informational purposes and will be accepted as presented. There will be no separate discussion unless a Councilmember requests that a report be removed and considered separately. A. REPORTS Page 4 of 6 City Council Meeting Minutes January 23, 2024 1. Ethics Hotline Activity Report Report Accepted. B. DISCUSSION ITEMS 1. City Auditor Update. Internal Auditor, Mary Ann Vasser, provided a department update to the council. Councilmembers Vogt and Gilmore, thanked her for the work she does. Mayor Bacon asked when the council could expect the work plan survey. Ms. Vasser stated it would be in early February. 12. EXECUTIVE SESSION A. Recess into an executive session for preliminary discussions related to the acquisition of real property pursuant to the exception provided in K.S.A.75-4319(b)(6) regarding the Black Bob Road, 159th to 167th, Improvements Project, PN 3-C-008-22. Motion by Vogt, seconded by Gilmore, to recess into executive session for preliminary discussion regarding the acquisition of real property pertaining to the Black Bob Road, 159th to 167th Improvements Project, PN 3-C-008-22 pursuant to the exception provided in K.S.A. 75-4319(b) (6) for 10 minutes, resuming in the City Council chamber at 8:24 PM, the motion carried by the following vote: Yes: Bacon, Vogt, Gilmore, Felter, Essex, Vakas, and Schoonover Reconvene from Executive Session Motion by Vogt, seconded by Gilmore, to authorize staff to proceed with the acquisition of real property, public street right-of-way, temporary easements, and permanent easements pertaining to the Black Bob Road, 159th to 167th, Improvements Project, PN 3-C-008-22, the motion carried by the following vote: Yes: Bacon, Vogt, Gilmore, Felter, Essex, Vakas, and Schoonover B. Recess into an executive session to discuss matters relating to security measures pursuant to the exception provided in K.S.A.75-4319(b)(12) regarding the information system of the City of Olathe. Motion by Vogt, seconded by Gilmore, to recess into executive session to discuss matters relating to security measures regarding the information system of the City of Olathe pursuant to the exception Page 5 of 6 City Council Meeting Minutes January 23, 2024 provided in K.S.A. 75-4319(b)(12), for 30 minutes, resuming in the City Council chamber at 8:54 PM, the motion carried by the following vote: Yes: Bacon, Vogt, Gilmore, Felter, Essex, Vakas, and Schoonover 13. RECONVENE FROM EXECUTIVE SESSION No action taken. 14. ADDITIONAL ITEMS Mayor Bacon stated liaison assignments went well. 15. ADJOURNMENT The meeting adjourned at 8:57 PM. Eric Strimple Assistant City Clerk Page 6 of 6