City Council

City of Olathe City Council 100 E. Santa Fe | Council Chamber Tuesday | March 5, 2024 | 6:45 PM 1. CALL TO ORDER Present: Bacon, Vogt, Gilmore, Felter, Essex, Vakas, and Schoonover Others in attendance were City Manager, Michael Wilkes, Deputy City Manager, Susan Sherman, and City Attorney, Ron Shaver. 2. EXECUTIVE SESSION A. Recess into an executive session for preliminary discussion regarding the acquisition of real property for the 118th Street, Renner to Kansas City Road, improvements project, P.N. 3-C-075-21, pursuant to the exception provided in K.S.A. 75-4319(b)(6). Motion by Vogt, seconded by Gilmore, to recess into executive session for preliminary discussion regarding the acquisition of real property for the 118th Street, Renner to Kansas City Road, improvements project, P.N. 3-C-075-21, pursuant to the exception provided in K.S.A. 75-4319(b)(6), for 10 minutes, returning to the council chamber at 6:56 PM. The motion carried by the following vote: Yes: Bacon, Vogt, Gilmore, Felter, Essex, Vakas, and Schoonover 3. RECONVENE FROM EXECUTIVE SESSION Motion by Vogt, seconded by Gilmore to authorize the City Manager to execute a real estate contract and lease agreement with B.W. Properties, LLC and for the City Manager or City Attorney to execute closing documents, all for the acquisition of certain real property for the 118th Street, Renner to Kansas City Road, improvements project, P.N. 3-C-075-21, as directed by the Governing Body. The motion carried by the following vote: Yes: Bacon, Vogt, Gilmore, Felter, Essex, Vakas, and Schoonover 4. BEGIN TELEVISED SESSION – 7:00 P. M. 5. PLEDGE OF ALLEGIANCE 6. SPECIAL BUSINESS Page 1 of 6 City Council Meeting Minutes March 5, 2024 A. Pumpkin Run Presentation. Tom Coones, with the Pumpkin Run, presented plaques to various city staff members and departments for their support of the run over the last 25 years. He also thanked the Mayor and council for their support as well. B. Presentation by ETC Institute on the results of the 2023 DirectionFinder Survey. ETC Institute CEO, Chris Tatham, provided a presentation to the council going over the 2023 DirectionFinder Survey results. Councilmember Vogt asked if the full report would be made available. Mr. Tatham stated, yes, through city staff. Mayor Bacon asked clarifying questions on the age ranges of participants. Mr. Tatham stated there were five age groups on the survey and they try to keep the number of respondents close across the groups. 7. CONSENT AGENDA Councilmember Schoonover asked for items G and I to be removed and considered separately. Approval of the Consent Agenda Motion by Vogt, seconded by Gilmore, to approve the consent agenda, with the exception of items G and I. The motion carried by the following vote: Yes: Bacon, Vogt, Gilmore, Felter, Essex, Vakas, and Schoonover A. Consideration of approval of the City Council meeting minutes of February 20, 2024. approved. B. Consideration of renewal license(s) as recommended by the City Clerk. approved. C. Consideration of Engineer’s Estimate, acceptance of bids and award of contract to McAnany Construction, Inc. for construction of the Ridgeview Road Arterial Mill and Overlay Project, PN 3-P-002-24. approved. D. Consideration of Engineer’s Estimate, acceptance of bids and award of contract to Phoenix Concrete, LLC for construction of the 2024 Local and Collector Street Mill and Overlay Project - Group B, PN 3-P-007-24. Page 2 of 6 City Council Meeting Minutes March 5, 2024 approved. E. Consideration of quote from Renaissance Infrastructure Consulting for surveying services associated with the West Cedar Creek Sewer Interceptor Project, 1-C-011-24. approved. F. Consideration of award of contract to Murphy Tractor and Equipment Company for the purchase of one John Deere 60P Compact Excavator for the Field Operations Division of Infrastructure. approved. G. Consideration of approval of naming a new city park; Pioneer Park. Councilmember Schoonover stated he pulled the item to thank staff for taking the suggested name change into consideration to avoid potential confusion. Motion by Vogt, seconded by Gilmore to approve item G, naming a new city park, Pioneer Park. The motion carried by the following vote: Yes: Bacon, Vogt, Gilmore, Felter, Essex, Vakas, and Schoonover H. Consideration of award of contract to Moridge Manufacturing, Inc. for the purchase of five 932G Grasshopper Mowers for the Parks Maintenance Division of Quality of Life. approved. I. Renewal of Price Agreement with Electronic Technology, Inc. Councilmember Schoonover asked for clarification on what is being covered under the agreement. He also wanted to understand who was using the data. Quality of Life Director, Mike Sirna, stated the agreement included security cameras on city property, license plate readers, and traffic cameras. He added that the data is not sold and there are strict rules on who has access to see the data collected. Mayor Bacon asked how long the data is retained. Barrett Baumgartner, Chief Information Officer, stated it depended on the data, with traffic being seven days and some of the city facilities being up to thirty days. Motion by Vogt, seconded by Gilmore to approve a renewal price agreement with Electronic Technology, Inc. The motion carried by the following vote: Page 3 of 6 City Council Meeting Minutes March 5, 2024 Yes: Bacon, Vogt, Gilmore, Felter, Essex, Vakas, and Schoonover 8. NEW BUSINESS Councilmember Felter left the dais at 7:33 PM. A. Consideration of Ordinance No. 24-07 (RZ23-0015), requesting approval of a rezoning from the CTY RUR (County Rural) District to the R-1 (Residential Single-Family) District and a preliminary plat for Abbey Valley on approximately 20 acres; located northeast of W. 167th Street and S. Ridgeview Road. Planning Commission recommended approval 8 to 0. Mayor Bacon asked for clarification on the city's policy regarding single access subdivisions. Chet Belcher, Chief Community Development Officer, stated there are 51 lots in the subdivision and there are a few ways to address fire code. He added the developer chose to have a double wide entrance to the first street, allowing for emergency services to have access to the subdivision. Motion by Vogt, seconded by Gilmore to approve Ordinance No, 24-07, RZ23-0015, as presented. The motion carried by the following vote: Yes: Bacon, Vogt, Gilmore, Essex, Vakas, and Schoonover Absent: Felter 9. NEW CITY COUNCIL BUSINESS Councilmember Felter rejoined the dais at 7:36 PM. Councilmembers Essex, Gilmore, Vogt, and Felter, thanked staff for the hard work they do to keep the DirectionFinder results high. Councilmember Felter stated the council retreat went well and thanked staff for organizing the retreat. Ms. Felter also mentioned she grieves with the families of Independence, MO, Police Officer Cody Allen and Drexel Mack and to remember that first responders put themselves in harms way daily. She reminded everyone that it is National Natural Disaster Week. Councilmember Schoonover mentioned a recent issue that took place at Olathe North West where a student allegedly was found with a gun. He thanked school staff and the police for the way the situation was handled and also thanked the student who notified staff of the gun. Page 4 of 6 City Council Meeting Minutes March 5, 2024 City Manager, Michael Wilkes, thanked the council for their vision and thanked staff for their continued commitment in making Olathe great. Mayor Bacon stated he recently had a conversation with an individual who used to live in Olathe about how the former resident misses the degree of services received when they were in Olathe. 10. END OF TELEVISED SESSION 11. GENERAL ISSUES AND CONCERNS OF CITIZENS Persons wanting to speak regarding a general concern must sign up prior to the beginning of the City Council meeting. A person may sign up by notifying the City Clerk by calling 913-971-8521, or emailing CCO@Olatheks.gov by 5:00 PM or in person at City Hall until 30 minutes prior to the start of the meeting. The Council has allocated up to 3 minutes per speaker, and up to 30 minutes total for this portion of the meeting. No comments heard. 12. CONVENE FOR PLANNING SESSION If report items are present, they have been prepared for informational purposes and will be accepted as presented. There will be no separate discussion unless a Councilmember requests that a report be removed and considered separately. A. DISCUSSION ITEMS 1. Chamber of Commerce Annual Update provided by Chamber CEO Tim McKee. (20 Minutes) Chamber of Commerce CEO, Tim McKee, provided a presentation to the council. Mayor Bacon asked for more details on the upcoming youth soccer tournment. Kelly Peetoom, CVB Vice President, provided more details of the tournament and that it would be hosted in Olathe and Overland Park for the next two years. Councilmember Vakas asked what the next two years will look like for the Chamber of Commerce. Mr. McKee provided an overview of trends they are seeing with development and what he feels will happen. 13. ADDITIONAL ITEMS Page 5 of 6 City Council Meeting Minutes March 5, 2024 Councilmember Gilmore asked for staff to provide an update on the 167th and Ridgeview roundabout project with the rezoning being passed for Abbey Valley. Councilmember Schoonover thanked Infrastructure Deputy Director, Beth Wright, and the solid waste crew for taking him to Missouri Organics to tour and learn how Olathe could potentially expand the food waste program. Mayor Bacon stated Olathe is a leader in the area and we do it for a great price. 14. ADJOURNMENT The meeting adjourned at 8:10 PM. Eric Strimple Assistant City Clerk Page 6 of 6