City Council

City of Olathe City Council 100 E. Santa Fe | Council Chamber Tuesday | January 21, 2025 | 7:00 PM 1. CALL TO ORDER Present: Bacon, Vogt, Felter, Vakas, and Essex Absent: Gilmore, and Schoonover 2. BEGIN LIVE STREAMED SESSION – 7:00 P. M. 3. PLEDGE OF ALLEGIANCE 4. SPECIAL BUSINESS A. Recognition of Olathe high school student champions. Mayor Bacon introduced the Olathe Public Schools Director of Athletics and Activities, Matt Johnson. Mr. Johnson announced the schools and students who had won State titles and Mayor Bacon presented awards to the students. 5. CONSENT AGENDA The items listed below are considered to be routine by the City Council and may be approved in one motion. These may include items that have been reviewed by the City Council in a prior planning session. There will be no separate discussion unless a council member requests that an item be removed from the consent agenda and considered separately. Councilmember Vakas asked for items D, M, O, and X to be removed from the consent agenda and be considered separately. Approval of the Consent Agenda Motion by Vogt, seconded by Felter, to approve the Consent Agenda with the exception of items D, M, O, and X. The motion carried by the following vote: Yes: Bacon, Vogt, Felter, Vakas, and Essex Absent: Gilmore, and Schoonover A. Consideration of approval of the City Council meeting minutes of January 7, 2025. approved. B. Consideration of new license(s) as recommended by the City Clerk. approved. Page 1 of 7 City Council Meeting Minutes January 21, 2025 C. Consideration of renewal license(s) as recommended by the City Clerk. approved. D. Consideration of renewal of contract to Allen, Gibbs, and Houlik L.C. for audit services. Councilmember Vakas asked for additional information regarding this item. Economy Director, Jamie Robichaud, provided additional clarification on the auditor function. Mr. Vakas asked if this was all of the City's obligation and Ms. Robichaud explained how the contract worked. Mayor Bacon asked when the last time the City went out to bid for this service and Ms. Robichaud provided that information. Motion by Vogt, seconded by Felter, to approve item D. The motion carried by the following vote: Yes: Bacon, Vogt, Felter, Vakas, and Essex Absent: Gilmore, and Schoonover E. Request for the acceptance of the dedication of the land for public easements and public street right-of-way for a final plat for Park 169, First Plat (FP24-0033), containing seven (7) lots and five (5) tracts on approximately 66.39 acres, located northeast of W. 167th street and S. US-169 Highway. Planning Commission approved the plat 7 to 0. approved. F. Request for the acceptance of the dedication of the land for public easements and public street right-of-way for a final plat for Park 169, Second Plat (FP24-0035), containing three (3) tracts on approximately 24.16 acres, located northeast of W. 167th street and S. US-169 Highway. Planning Commission approved the plat 7 to 0. approved. G. Consideration of Resolution No. 25-1002, PLN24-0008, requesting the City’s consent to the enlargement of the Consolidated Main Sewer District of Johnson County, Kansas for Enclave at Regency Place, located west of W. 131st Street and S. Greenwood Street. approved. H. Consideration of Resolution No. 25-1003 authorizing various improvements to the Stormwater System of the City and setting forth the intent to issue Stormwater Revenue Bonds. approved. I. Consideration of Resolution No. 25-1004 authorizing various Page 2 of 7 City Council Meeting Minutes January 21, 2025 improvements to the Water and Sewer System of the City and setting forth the intent to issue Water and Sewer Revenue Bonds. approved. J. Consideration of Consent Calendar. approved. K. Consideration of Resolution No. 25-1005 authorizing the 159th Street, Mur-Len to Black Bob, Improvements Project, PN 3-C-003-25. approved. L. Consideration of Professional Services Agreement with Olsson, Inc. for design of the 159th Street, Mur-Len to Black Bob, Improvements Project, PN 3-C-003-25. approved. M. Consideration of Resolution No. 25-1006 authorizing the 2026 Street Reconstruction Program, 3-R-000-26. Councilmember Vakas asked for this project to be highlighted. Nate Baldwin, City Engineer, shared a map that identified the streets that would be a part of this project in 2026. He said design would be completed this year and then construction would begin in 2026. He also identified streets that would be designed in 2026. Mr. Baldwin shared pictures of what a street looks like before reconstruction and then what they are like after the work is completed. Councilmember Vogt said it was important for citizens to see that this is a part of the street maintenance program. Motion by Vogt, seconded by Felter, to approve item M. The motion carried by the following vote: Yes: Bacon, Vogt, Felter, Vakas, and Essex Absent: Gilmore, and Schoonover N. Consideration of Resolution No. 25-1007 authorizing the 2025 Traffic Signals Project, PN 3-TS-000-25. approved. O. Consideration of Resolution No. 25-1008 authorizing the Spruce and Parker Geometric Improvements Project, PN 3-C-078-25. Councilmember Vakas asked Nate Baldwin, City Eningeer, to share more information about this project. Mr. Baldwin said this project would add a right turn lane at that location to address the traffic that backs up various times throughout the day. Page 3 of 7 City Council Meeting Minutes January 21, 2025 Mayor Bacon asked about the buildings that had been removed at that location. Mr. Baldwin said that the buildings had been removed and the City would potentially sell the property in the future. Mayor Bacon asked if the signal at this intersection would have changes to the timing and Mr. Baldwin said that would be addressed. Motion by Vogt, seconded by Felter, to approve Item O. The motion carried by the following vote: Yes: Bacon, Vogt, Felter, Vakas, and Essex Absent: Gilmore, and Schoonover P. Consideration of Resolution No. 25-1009 authorizing the Lone Elm, 159th Street to 167th Street, Improvements Project, PN 3-C-076-25. approved. Q. Consideration of Resolution No. 25-1010 authorizing the Lone Elm Road, 119th Street to Harold, Improvements Project, PN 3-C-040-25. approved. R. Consideration of Resolution No. 25-1011 authorizing the Harold Street, Ridgeview to Kansas City Road, Improvements Project, PN 3-C-074-25. approved. S. Consideration of Resolution No. 25-1012 authorizing the BNSF East Track Quiet Zone Project, PN 3-C-038-25. approved. T. Consideration of Resolution No. 25-1013 authorizing the 159th and Lone Elm Bridge Lights Replacement Project, PN 3-C-096-25. approved. U. Consideration of Resolution No. 25-1014 authorizing the 118th Street, Renner to Kansas City Road, Improvements Project, PN 3-C-069-25. approved. V. Consideration of Resolution No. 25-1015 authorizing the Black Bob Road, 153rd Terrace to 159th Street, Improvements Project, PN 3-C-041-23; and amending Resolution 23-1022. approved. W. Consideration of an Agreement with Johnson County for construction of the Black Bob Road, 153rd Terrace to 159th Street, Improvements Project, PN 3-C-041-23. approved. X. Consideration of Resolution No. 25-1016 authorizing the Salt Barn #2 Page 4 of 7 City Council Meeting Minutes January 21, 2025 Project, PN 6-C-030-25. Councilmember Vakas asked for additional information regarding this project. Tony Golec, Field Operations Manager, explained the need for additional space because the City is currently leasing space in Lenexa and the City has been told that this property is being developed and they may not be available to continue leasing. Councilmember Vogt asked what the savings would be each year by getting out of the leased space. Mr. Golec said it would save the City approximately $15,000 a year. Mayor Bacon asked about which streets are salted. Mr. Golec said that the City salts all streets but it is not as effective on the neighborhood streets as it is on the main street since there is much less traffic. Motion by Vogt, seconded by Felter, to approve item X. The motion carried by the following vote: Yes: Bacon, Vogt, Felter, Vakas, and Essex Absent: Gilmore, and Schoonover 6. NEW CITY COUNCIL BUSINESS Councilmember Essex said the Walmart meat packing plant is opening soon and the Council had the opportunity to tour it. She also mentioned that it would be Local Government Day in Topeka on January 22nd. Councilmember Vogt acknowledged the various MLK celebrations in the community the past few days. She said they all involved the youth in the community. Councilmember Felter encouraged the community to honor MLK's legacy. She asked Fire Chief, Jeff DeGraffenreid, about the fires in California and wondered if that could happen here. Chief DeGraffenreid said the risks here are not the same, however, with collaboration with other City departments, surrounding communities and continued training, the City does all it can to be prepared. Dr. Felter asked about the plans for fire station 9 and Chief DeGraffenreid said they hoped to break ground this year. Councilmember Felter also asked if fire hydrants freeze and Chief said we don't Page 5 of 7 City Council Meeting Minutes January 21, 2025 generally have that problem since the City has great people working to keep the hydrants working. Councilmember Felter asked about designated two hour parking spots in the parking garage. City Manager, Michael Wilkes, said he hadn't heard that there have been any issues and said he would let the Council know if there are any concerns. Councilmember Vakas said he was planning to spend Saturday morning with a military reserve unit who has asked him to share about working with local governments. Mayor Bacon said that Teen Council is hosting Student Government Day February 7th at the Downtown Library and he encouraged Olathe students to sign up and participate. 7. END OF LIVE STREAMED SESSION 8. GENERAL ISSUES AND CONCERNS OF CITIZENS Persons wanting to speak regarding a general concern must sign up prior to the beginning of the City Council meeting. A person may sign up by notifying the City Clerk by calling 913-971-8521, or emailing CCO@Olatheks.gov by 5:00 PM or in person at City Hall until 30 minutes prior to the start of the meeting. The Council has allocated up to 3 minutes per speaker, and up to 30 minutes total for this portion of the meeting. David Losey, an Olathe resident, spoke regarding fluoridation of water. 9. CONVENE FOR PLANNING SESSION If report items are present, they have been prepared for informational purposes and will be accepted as presented. There will be no separate discussion unless a Councilmember requests that a report be removed and considered separately. A. REPORTS 1. Report regarding proposed amendments to Chapter 3.60 (Risk Management Policy) of the Olathe Municipal Code. Report accepted. 10. EXECUTIVE SESSION A. Personnel matters of non-elected personnel pursuant to the exception provided in K.S.A. 75-4319(b)(1) regarding the evaluation of a Municipal Judge. Motion by Vogt, seconded by Felter to recess into an executive session Page 6 of 7 City Council Meeting Minutes January 21, 2025 to discuss personnel matters of non-elected personnel regarding the evaluation of a municipal judge pursuant to the exception provided in K.S.A. 75-4319(b)(1) for 30 minutes. The open meeting will resume in the City Council chambers at 8:15 PM. Yes: Bacon, Vogt, Felter, Vakas, and Essex Absent: Gilmore, and Schoonover 11. RECONVENE FROM EXECUTIVE SESSION Mayor Bacon said the Council had conducted a review of Municipal Judge, Jill Kenney, and said they are very pleased with her performance and looking forward to the next year. 12. ADDITIONAL ITEMS Councilmember Vakas asked about a home on Cherry street that was scheduled to be demolished due to it being unsafe. He asked what the next steps would be and if the owner retains the property. City Attorney, Ron Shaver, said the property is unsafe and posted no trespassing. He did say that the City would not take possession of the property but was unsure of the future of the ownership. Mr. Vakas also asked about property on N. Cooper and Mr. Shaver said he was unsure of the status of that property but would find out and provide a report. 13. ADJOURNMENT The meeting was adjourned at 8:19 P.M. Brenda D. Swearingian City Clerk Page 7 of 7