City Council

City of Olathe City Council 100 E. Santa Fe | Council Chamber Tuesday | July 1, 2025 | 7:00 PM 1. CALL TO ORDER Present: Bacon, Vogt, Gilmore, Schoonover, Felter, Vakas, and Essex Others in attendance were City Manager, Michael Wilkes, Deputy City Manager, Susan Sherman, and City Attorney, Ron Shaver. 2. PLEDGE OF ALLEGIANCE 3. SPECIAL BUSINESS A. Proclamation recognizing Dr. David Spittal on his retirement from MidAmerica Nazarene University. Mayor Bacon read and presented the proclamation to Dr. Spittal. Mr. Spittal thanked the mayor and council for the recognition. B. Consideration of Resolution No. 25-1060 appointing and reappointing members to the Olathe Human Relations Commission. Mayor Bacon presented Olathe Human Relations Commission Chair, Hector Silva, with a certificate of reappointment. Mr. Silva introduced Ben Hillman, who was reappointed, and Kenny Stokes, who is a new appointment. Mayor Bacon presented certificates to the members. Motion by Vogt, seconded by Gilmore, to approve resolution no 25-1060 as presented. The motion carried by the following vote: Yes: Bacon, Vogt, Gilmore, Schoonover, Felter, Vakas, and Essex C. Consideration of Resolution No. 25-1061 reappointing members to the Mahaffie Stagecoach Stop and Farm Advisory Board. Don Seifert, Chair of the Mahaffie Board, introduced Connie Snider, Cara Rinne, and Kelly Peetoom, all reappointed members. Mayor Bacon presented certificates of reappointment to the members. Page 1 of 6 City Council Meeting Minutes July 1, 2025 Motion by Vogt, seconded by Gilmore, to approve resolution no 25-1061 as presented. The motion carried by the following vote: Yes: Vogt, Gilmore, Schoonover, Felter, Vakas, Essex, and Bacon D. Consideration of Resolution No. 25-1062 appointing a member to the Persons with Disabilities Advisory Board. Mark Gash, Chair of the Persons with Disabilities Advisory Board, introduced the new member, Evalana Vaughn. Mayor Bacon presented a certificate of appointment to Ms. Vaughn. Motion by Vogt, seconded by Gilmore, to approve resolution no 25-1062 as presented. The motion carried by the following vote: Yes: Gilmore, Schoonover, Felter, Vakas, Essex, Bacon, and Vogt 4. CONSENT AGENDA The items listed below are considered to be routine by the City Council and may be approved in one motion. These may include items that have been reviewed by the City Council in a prior planning session. There will be no separate discussion unless a council member requests that an item be removed from the consent agenda and considered separately. Approval of the Consent Agenda Motion by Vogt, seconded by Gilmore, to approve the Consent Agenda as presented. The motion carried by the following vote: Yes: Bacon, Vogt, Gilmore, Schoonover, Felter, Vakas, and Essex A. Consideration of approval of the City Council meeting minutes of the June 17, 2025 council meeting. approved. B. Consideration of new license(s) as recommended by the City Clerk. approved. C. Consideration of renewal license(s) as recommended by the City Clerk. approved. D. Request for the acceptance of the dedication of the land for easements and public street right of way for a final plat for Park 169, Second Plat (FP25-0019), containing five (5) tracts on approximately 24.16 acres, located southeast of W. 159th Street and S. US169 Highway. Planning Commission approved the plat 8 to 0. approved. Page 2 of 6 City Council Meeting Minutes July 1, 2025 E. Consideration of Consent Calendar. approved. F. Consideration of renewal of contract to Custom Lighting Services, LLC. dba Black and McDonald for electrical lighting maintenance. approved. G. Consideration of renewal of contract to Mid-American Signal, Inc. for the purchase of traffic signal and Advance Traffic Management System (ATMS) supplies. approved. H. Consideration of renewal of contract to Traffic Control Corporation for the purchase of traffic signal supplies. approved. I. Consideration of renewal of contract to K & W Underground, Inc. for fiber restoration, support, installation, and maintenance for use by the City of Olathe. approved. J. Consideration of bid and award of contract to Xylem Dewatering Solutions Inc. (d/b/a Wachs Water Services) for water valve and fire hydrant exercise, inspections, and fire flow testing. approved. 5. NEW BUSINESS A. Consideration of Ordinance No. 25-19 (RZ25-0003), requesting approval of a rezoning from the CTY IP-2 (County Planned Industrial) District to M-2 (General Industrial) District for Cardinal Brush on approximately 2.38 acres, located at 15790 S. Keeler Terrace. Planning Commission recommended approval 7 to 0. Motion by Vogt, seconded by Gilmore to approve ordinance no 25-19 as presented. The motion carried by the following vote: Yes: Felter, Vakas, Essex, Bacon, Vogt, Gilmore, and Schoonover B. Consideration of Charter Ordinance No. 83 regarding transient guest tax and an agreement with the Olathe Chamber of Commerce. Motion by Vogt, seconded by Gilmore, to approve charter ordinance 83 and the agreement with Olathe Chamber of Commerce as presented. The motion carried by the following vote: Yes: Vakas, Essex, Bacon, Vogt, Gilmore, Schoonover, and Felter 6. GENERAL ISSUES AND CONCERNS OF CITIZENS Page 3 of 6 City Council Meeting Minutes July 1, 2025 Gene Senesac, Olathe, spoke about the police firing range. 7. CONVENE FOR PLANNING SESSION If report items are present, they have been prepared for informational purposes and will be accepted as presented. There will be no separate discussion unless a Councilmember requests that a report be removed and considered separately. A. REPORTS 1. Report regarding proposed amendments to Title 9 of the Olathe Municipal Code (the Olathe Public Offense Code). Report accepted. 2. Report regarding proposed amendments to Title 10 of the Olathe Municipal Code (the Olathe Traffic Ordinance). Report accepted B. DISCUSSIONS 1. Presentation of Recommended Sculpture for 119th & Northgate Roundabout Nate Baldwin, City Engineer, and Renee Rush, Events and Rentals Manager, provided a presentation to the council. Adam Buete with Project One Studio provided additional details on the artwork that his studio submitted. Councilmember Vakas asked how long the paint would last on the piece. Mr. Buete stated the paint has a warranty of 10-20 years, but the life expectancy is longer. Councilmember Essex stated she liked the proposed colors. Councilmember Schoonover asked for clarification on the funding of the art. Mr. Baldwin stated that the cost of the artwork is part of the total road project and is about 1% of the budget for the project. Councilmember Gilmore asked how easily the LED lights can be replaced if needed. Mr. Buete clarified the different types of LED lights available and explained replacements. Mayor Bacon stated that the lighting function needs to be Page 4 of 6 City Council Meeting Minutes July 1, 2025 reliable for the piece. Mayor Bacon stated there was a need to add an Executive Session regarding personnel matters of non-elected personnel pursuant to the exception provided in K.S.A. 75-4319(b)(1) regarding City Manager, Michael Wilkes. Motion by Vogt, seconded by Gilmore, to recess into an Executive Session regarding personnel matters of non-elected personnel pursuant to the exception provided in K.S.A. 75-4319(b)(1) regarding City Manager, Michael Wilkes, for 15 minutes, returning to council chambers at 8:21 PM. The motion carried by the following vote: Yes: Bacon, Vogt, Gilmore, Schoonover, Felter, Vakas, and Essex Motion by Vogt, seconded by Gilmore to recess back into Executive Session for an additional 15 minutes, returning to council chambers at 8:36 PM. The motion carried by the following vote: Yes: Bacon, Vogt, Gilmore, and Felter Absent: Schoonover, Vakas, and Essex Mayor Bacon stated that after 26 years of service, City Manager, Michael Wilkes, notified the council in executive session on his plans to retire during the first quarter of 2026. He thanked Mr. Wilkes for his leadership, and direction and applauded him for all the accomplishments Olathe has seen while he served as city manager. 8. ADDITIONAL ITEMS Councilmember Vakas asked for more information on mobile food vendors and wished everyone a happy 4th of July. Councilmember Felter expressed condolences to the families of the firefighters killed and injured in Idaho and asked staff to review policies to make sure we are following best practices to keep first responders safe. Dr. Felter wished everyone a happy 4th of July. Councilmember Vogt asked for an update on a work plan for the City Auditor. Councilmember Gilmore stated that a plan may not be seen for a few months. Ms. Vogt thanked Mr. Wilkes for his dedication and service to the City of Olathe. She also wished everyone a happy 4th of July. Page 5 of 6 City Council Meeting Minutes July 1, 2025 Councilmember Gilmore congratulated City Manager, Michael Wilkes, on his retirement announcement and noted that a sign of a good leader is the team they build around them, which he did. Councilmember Essex congratulated Mr. Wilkes on his upcoming retirement and wished everyone a happy 4th of July. Councilmember Schoonover congratulated Mr. Wilkes on his retirement. He also reminded everyone of the importance of being cautious around the railroad for safety. He also noted that it's National Minority Mental Health Month, Disability Pride Month, and National Ice Cream Month. Mayor Bacon thanked Mayor Pro Tem, Marge Vogt, for running the last council meeting in his absence and wished everyone a happy 4th of July. 9. ADJOURNMENT The meeting adjourned at 8:52 PM. Eric Strimple Assistant City Clerk Page 6 of 6