Arts Commission

City Hall City of Olympia 601 4th Avenue E Olympia, WA 98501 Contact: Stephanie Meeting Minutes Johnson (360) 709-2678 Arts Commission Thursday, June 13, 2013 6:00 PM The Olympia Center, Room 204, 222 Columbia St NW Special Meeting 1. CALL TO ORDER The meeting was called to order at 6:15 p.m. 1.A ROLL CALL Present: 7- Chair Trent Hart, Commissioner Michael Olson, Commissioner Diane Robertson, Commissioner Danielle Westbrook, Commissioner Frank Barber, Commissioner Marygrace Jennings, and Commissioner Katie Nelson Absent: 4- Commissioner Megan Drygas, Commissioner Rick Perry, Co-Chair Ron Hinton, and Commissioner Erin McGown 2. APPROVAL OF AGENDA Chair Hart asked if there were changes to the agenda. Hearing none, the agenda was approved. 3. APPROVAL OF MINUTES 3.A 13-0444 Approval of May 9, 2013 Arts Commission Meeting Minutes Chair Hart asked if there were changes to the minutes. Hearing none, the minutes were approved. 4. PUBLIC COMMENT - None 5. ANNOUNCEMENTS Commissioners shared information on past and upcoming art events. 6. BUSINESS ITEMS - None 7. REPORTS City of Olympia Page 1 Arts Commission Meeting Minutes June 13, 2013 7.A 13-0443 Commission Items 2.E Public Art Assessment Assessment binders were accounted for, either already returned or in route. 2.G Comprehensive Plan Update Commissioners were reminded to review the document, in order to prepare for comment and feedback at an upcoming meeting. 2.I Music in Olympia - No report. 2.J Define Theater District The sub-committee reported they received good feedback from queried theater and entertainment representatives on the concept of an Arts & Entertainment District. They will continue to meet to incorporate those comments and refine the plan. 2.K Street Designations - No report. 2.L City Entry Signs - No report. Commissioner Nelson volunteered to help with this work plan item. The reports were received. 7.B 13-0445 Community Events & Outreach Report 1.2 Area Art Promotion Commissioner Westbrook and Ms. Johnson will meet with the City's IT staff to determine what kinds of opportunities are possible through the City's website. 1.3 Music Survey - Phase II - No report. 1.8 Community Mural Support - No report. 2.A Arts Walk Ms. LeDoux will have evaluation survey results ready for the July meeting. 2.C Community Arts Roundtable Commissioners reviewed the history of the work item and explored possible new directions. Discussion was tabled to a sub-committee meeting. The Chair is looking for a Commissioner to lead that effort. 2.D Art Ambassador Program Ms. Johnson reported a good training and an almost-full schedule calendar for this year. She invited Commissioners to take the tour. 2.F Arts Day at the Capitol - No report. The reports were received. City of Olympia Page 2 Arts Commission Meeting Minutes June 13, 2013 7.C 13-0446 Art in Public Places Committee Report 1.4 Public Art Projects Chair Hart shared poems and the formliner/poem pattern key for the West Bay sidewalk project. 1.6 Community Art Process for APP Review - No report. 1.7 Artspace Market Study Support - No report. 2.H Percival Plinth Project Peoples' Choice Kick-off for the for new exhibition is 5:30 p.m., Friday July 26, at the Harbor House. All Art Commissioners are encouraged to attend. Tony Angell has withdrawn his sculpture, due to overcommittment, so the exhibition will be 12 sculptures for the 2013/14 cycle. 2.M Washington Center Public Art - No report. 2.N Artesian Well Public Art - No report. 2.O City Hall Sculpture Chair Hart shared the proposal developed by the Art in Public Places Subcommittee in response to the Council referral to select one sculpture from the plinth project for installation at City Hall. The Committee recommends placing the Peoples' Choice winner from the 2013/14 and subsequent exhibitions in front of City Hall for the year following selection. After one year, the new People's Choice winner will be installed there, and the former selection moved to a permanent location in the community. They recommend this rotation for a period of 10 years, after which time the 1 percent for art project associated with the construction of the building be revisited. The funds Council identified to purchase a second sculpture would be used for construction of a pedestal on the northwest corner of the City Hall block. Commissioners were supportive of the proposal. Chair Hart will attend the General Government Committee meeting on July 16 to share the proposal with the Committee before making a formal presentation to Council. The reports were received. 8. OTHER TOPICS The next Community Events & Outreachs Subcommittee meeting is at 5:00 p.m., July 11 before the Arts Commission meeting. Parks Director Linda Oestreich's retirement gathering will be at the Harbor House on July 17. Ms. LeDoux will send an email to Commissioners when details have been arranged. Ms. Johnson reported completion of the heritage grant project associated with Percival Landing. 9. ADJOURNMENT City of Olympia Page 3 Arts Commission Meeting Minutes June 13, 2013 The meeting was adjourned at 7:07 p.m. City of Olympia Page 4