Arts Commission

City Hall City of Olympia 601 4th Avenue E Olympia, WA 98501 Contact: Stephanie Meeting Minutes Johnson 360.709.2678 Arts Commission Thursday, May 8, 2014 6:00 PM Room 112 1. CALL TO ORDER The meeting was called to order at 5:58 p.m. 1.A ROLL CALL Present: 10 - Chair Trent Hart, Co-Chair Erin McGown, Commissioner Diana Fairbanks, Commissioner Stacy Hicks, Commissioner Ron Hinton, Commissioner Marygrace Jennings, Commissioner Katie Nelson, Commissioner Michael Olson, Commissioner Rick Perry, and Commissioner Danielle Westbrook 2. APPROVAL OF AGENDA Trent asked if there were changes to the Agenda. Hearing none, the agenda was approved. 3. APPROVAL OF MINUTES 14-0457 Approval of April 10 Arts Commission Meeting Minutes Commissioner Hinton asked to be removed from the roll call of the April 10 meeting minutes, as he had not attended the meeting. The minutes were approved as amended. 4. PUBLIC COMMENT - None 5. ANNOUNCEMENTS Commissioners shared information on past and upcoming art events. Commissioner Hicks had The Olympia Center Public Art Assessment binder taken from her vehicle; a new one will be made up. Commissioner McGown will be resigning her position in August to attend graduate school. 6. BUSINESS ITEMS 14-0337 Referral from Finance Committee Commissioners weighed the three options for the 1% for Art Funds for City Hall as City of Olympia Page 1 Arts Commission Meeting Minutes May 8, 2014 presented in the staff report. A sub-committee agreed to meet to scope out steps for responding to the referral and moving forward on a Municipal Art Plan given 1% for Art projects coming up in addition to those the Commission wishes to pursue. This committee will report back to the Commission at the June 12 meeting. The discussion was continued to the June 12 Arts Commission meeting. 14-0463 Percival Plinth Project Recommendation 2014 The jury recommendation of thirteen sculptures and one alternative for the 2014/15 Plinth Project was shared with Commissioners. Commissioner Perry moved, seconded by Commissioner Nelson, to approve the recommendation. The Commission recommendation will go to Council on May 20. The recommendation was approved and referred.to the City Council due back on 5/20/2014 7. REPORTS 14-0458 Commission Items 1.1 Survey of Economic Value of Olympia's Music Industry - No report. 1.9 Define Theater District - No report. 1.13 Comprehensive and Action Plan Update - Expected completion in June. Stephanie shared the Parks, Arts and Recreation Plan Process, with a projected completion date of summer 2015. 1.14 Commission Retreat/Work Session - No report. 2.c Public Art Assessment - Some condition report binders are turned in with a few more to follow. The report was received. 14-0459 Community Events & Outreach Committee Report 1.3 Community Art Process Review - No report. 1.4 Artspace/Arts Center Support - Trent, Ron Danielle and Diana joined Council Members and City Staff on a tour of some established Artspace facilities in Everett and South Seattle. The field trip was an educational opportunity in advance of a Council Study Session April 22. 1.6 Guidelines for Temporary Display of Art at City Hall - To combine with Workplan Item 1.15, Community Arts Roundtable. 1.8 Music Out Loud - Commissioners are preparing for a meeting with General Government on May 20. 1.11 Studio Tour- No report. 1.12 Music in Neighborhood Parks - No report. 1.15 Community Arts Roundtable- To combine with Workplan Item 1.6, Guidelines for Temporary Display of Art at City Hall. City of Olympia Page 2 Arts Commission Meeting Minutes May 8, 2014 2.a Arts Walk 48 & 49- Evaluations are coming in. 2.b Art Ambassador Program- Training set for May 24 at 10:00 a.m. at The Olympia Center. 2.d Arts Day at the Capitol - No report. 2.g Area Arts Promotion - No report. The report was received. 14-0460 Art in Public Places Committee Report 1.2 Municipal Art Plan to City Council - No report. 1.5 Utility Box Mural Project- Commissioner Perry is ready to form a sub-committee. Commissioners, McGowen, Fairbanks and Hart volunteered. 1.7 City Hall 1% for Public Art - No report. 1.10 City Entry Signs - No report. 2.e Percival Plinth Peoples' Choice award - No report. 2.f Public Art Projects- The pedestal to house the Peoples Choice winner for City Hall can not be made from concrete as originally planned. Currently under time restraints, it is proposed a steel box (welded and painted ) replace the original design. Commissioner Hart will review the plan and provide feedback to staff. Also another wall was added to the Westbay Sidewalk project, so the artist has been brought back to address the new wall similar to the others. The report was received. 8. OTHER TOPICS - None 9. ADJOURNMENT The meeting adjourned at 8:07 p.m. Upcoming The next meeting is June 12. City of Olympia Page 3