Arts Commission

City Hall Meeting Minutes 601 4th Avenue E Olympia, WA 98501 Arts Commission Contact: Stephanie Johnson 360.709.2678 Thursday, April 9, 2015 6:00 PM Room 112 1. CALL TO ORDER Vice Chair Hicks called the meeting to order at 6:00 p.m. 1.A ROLL CALL Present: 7 - Vice Chair Stacy Hicks, Commissioner Susan Aurand, Commissioner Britta Echtle, Commissioner Diana Fairbanks, Commissioner Ron Hinton, Commissioner Katie Nelson, and Commissioner Rick Perry Absent: 2 - Chair Marygrace Jennings, and Commissioner Hart James OTHERS PRESENT Councilmember Cheryl Selby 2. APPROVAL OF AGENDA The agenda was approved. 3. APPROVAL OF MINUTES 15-0348 Approval of March 12, 2015 Arts Commission Minutes The minutes were approved. 4. PUBLIC COMMENT Councilmember Selby introduced herself as the Council liaison to the Arts Commission, and noted she hopes to attend every other month. She said she has a passion for the arts and believes that the Arts, Recreation & Cultural Heritage (ARCH) is important to our community. She encouraged Commissioners to make it a point to check in at Council on a more frequent basis to share what they are working on. Councilmember Selby noted spring Arts Walk Saturday can get congested at the north end of town between the Dragon Boat Races and the Procession. She wondered if there are ways to spread the wealth of events happening that weekend and asked the Commission for guidance on the topic. 5. ANNOUNCEMENTS Vice-Chair Hicks welcomed Susan Aurand and Britta Echtle to the Commission and City of Olympia Page 1 Arts Commission Meeting Minutes April 9, 2015 members shared brief bios around the table. 6. BUSINESS ITEMS 15-0349 Municipal Art Plan Revision Vice-Chair Hicks explained Council recently approved $50,000 in year-end funds for the Municipal Art Fund, as $1 per Capita funding for this year. Chair Jennings and Vice-Chair Hicks will be presenting the Municipal Art Plan to General Government Committee on April 15, so this evening's Arts Commission meeting was an opportunity to make changes to the proposed use of funds. After discussion, Commissioners agreed to put the funds toward the City Gateways this year, for a master plan for the project. Commissioner Aurand moved, seconded by Commissioner Echtle, to direct the $50,000 added to the Municipal Art Fund to the City Gateways project in 2015. The motion passed. 7. REPORTS 15-0344 Commission Items Vice-Chair Hicks gave a brief overview on the Committees of the Arts Commission. Commissioner Hinton encouraged new Commissioners to think about what committee they wish to be on. He noted there is currently no process for determining how the committees are filled, and suggested it would be a good topic for the retreat. 1.11 Commission Retreat/Work Session - May 21 is confirmed. A potluck list will be sent around at the May 14 meeting. Commissioners were encouraged to send topic ideas to Ms. Johnson. 1.12 City Action Plan - Ms. Johnson reminded Commissioners they were sent an invitation to the April 18 launch event. 1.13 Park Plan - No report. 2.c Public Art Assessment - Ms. Johnson passed out the Condition Report binders for the Public Art Collection. Vice Chair Hicks took the east side, Commissioner Aurand the west side, Commissioner Hinton south east, Commissioner Fairbanks The Olympia Center, and Commissioner Echtle the downtown area. 2.d Arts Day at the Capitol - No report. The report was received. 15-0345 Community Events & Outreach Committee Report 1.3 Music Out Loud - No report. 1.7 Artspace/Arts Center Support - Commissioner Hinton provided information about where the Artspace project is to date, and that the Artspace representatives will be returning May 5, 6 & 7. 1.9 Define Theater District - No report. City of Olympia Page 2 Arts Commission Meeting Minutes April 9, 2015 1.10 Music in the Neighborhoods - No report. 1.14 Downtown Strategy - No report. 2.a Arts Walk 50 & 51 - In progress. Ms. Johnson thanked Commissioners for their help in distributing maps. 2.b Art Ambassador Program - No report. 2.3 Area Arts Promotion - No report. The report was received. 15-0346 Art in Public Places Committee Report 1.1 2015 Municipal Art Plan - Discussed earlier in the meeting. 1.2 Traffic Box Wrap - Launched. 1.4 Percival Plinth Project - Launched. 1.5 Harrison/Black Lake Tree Guards - No report. 1.6 City Gateways - No report. 1.8 Guidelines for Temporary Display of Art at City Hall - No report. The report was received. 15-0347 Staff Report PW Tribute Conservation - Ms. Johnson shared that the Art in Public Places Committee made a few final adjustments to the Request for Bids for the PW Tribute figures. They requested the base be made paintable, the hatch figure base be lowered to 24 inches, and that the conservation include repair of the feet on the standing figures. The feet are to be for structure and balance only, not replicated. Bridge at the Vortex Update - Ms. Johnson reported the City Manager has accepted the gift and Public Works is happy to host the artwork in their offices. 50th Arts Walk Proclamation - Ms. Johnson noted there would be a proclamation at City Council for the 50th event on April 21 at 7:00 p.m. and encouraged Commissioners to attend. Rainforest Dream - Ms. Johnson reported the Art in Public Places Committee determined the final site of Rainforest Dream in the Rose Garden at Priest Point, in the grassy area to the south of the arbor. The report was received. 8. OTHER TOPICS - None 9. ADJOURNMENT The meeting adjourned at 7:20 p.m. City of Olympia Page 3