Arts Commission

City Hall Meeting Minutes 601 4th Avenue E Olympia, WA 98501 Arts Commission Contact: Stephanie Johnson 360.709.2678 Thursday, September 14, 2017 6:00 PM Room 112 1. CALL TO ORDER The meeting was called to order by Chair Hicks at 6:04 p.m. 1.A ROLL CALL Present: 7 - Chair Stacy Hicks, Vice Chair Marygrace Goddu, Commissioner Diana Fairbanks, Commissioner Timothy Grisham, Commissioner Ron Hinton, Commissioner Katie Nelson and Commissioner Katherine Williams Absent: 1 - Commissioner Kathy Murray OTHERS PRESENT Lesley Bain and Jeff Arango from Framework Cultural Placemaking Perri Howard from Velocity Made Good 2. APPROVAL OF AGENDA The agenda was approved. 3. APPROVAL OF MINUTES 17-0924 Approval of August 10, 2017 Arts Commission Minutes Commissioner Grisham identified a change in the minutes: Under Business Items, file 17-0664, the comment cited to Commissioner Grisham should instead be attributed to Councilmember Gilman. The minutes were approved as amended. 4. PUBLIC COMMENT - None 5. ANNOUNCEMENTS Commissioners shared information about past and upcoming events. Commissioner Echtle announced she is planning a move to Quebec, and is resigning her position on the Commission effective immediately. Commissioner Echtle appreciated the opportunity to work with the Arts Commission, and members thanked her for her contribution. City of Olympia Page 1 Arts Commission Meeting Minutes September 14, 2017 6. BUSINESS ITEMS 17-0926 Draft Gateways Public Art Master Plan The draft plan had been made available to Commissioners in advance. Ms. Bain asked for feedback. Among the comments: - Ms. Johnson asked that infrastructure costs, to provide electric to each site, be identified and separated from the projected public art costs. - Commissioner Grisham asked that "Fabric of Olympia" be removed as the theme of the project. - Commissioner Goddu suggested that the title include the term "Gateways," so as to smooth transition from the former title to "Olympia Crossings." She also asked that the relationship to the Comprehensive Plan be strengthened. Regarding the roll out of the plan to community and Council, Ms. Johnson presented the following schedule: September 14 - Draft to the Arts Commission September 21, 5:30 p.m. - Land Use and Environment Committee the share project update September 25 - Launch Webpage with meeting details and digital Draft Plan - 2 weeks for comments. October 4, 6:30 p.m. - Community Open House at City Hall October 12 - Comments back to Arts Commission for formal recommendation to Council October 24 - Council presentation Commissioners agreed, and noted the Land Use and Environment Committee's response to the roll-out schedule will inform the rest of the proposed dates. The Master Plan will return to the Commission on October 12. 7. REPORTS 17-0927 Commission Items 1.1 Municipal Art Plan to City Council - No report 1.6 Commission Retreat/Work Session - Commissioners have been asked to reserve November 9 for the retreat. Commissioners asked that the Economic Development Council (EDC) be invited to share information on the Creative Vitality Index (CVI). 2.8 Northwest Public Art Conference - No report The report was received. 17-0928 Community Events & Outreach Committee 1.4 Arts Center Support - Commissioner Hinton shared that the Olympia Artspace City of Olympia Page 2 Arts Commission Meeting Minutes September 14, 2017 Alliance is currently in conversation with the Avalon redevelopment project on 4th Avenue, which will include shared office space in partnership with The Evergreen State College. 1.5 Support Creative District - No report 1.7 Expressive Enhancement of Downtown - No report 1.8 Proposal for Arts Organizations Granting Program - No report 2.1 Arts Walk 54 & 55 - Ms. Johnson shared upcoming dates for Commission assistance for social media and map distribution and pickup. 2.3 Arts & Heritage Day at the Capitol - Chair Hicks noted the 2018 date is February 7. 2.6 Poet Laureate - Ms. Johnson noted that Poetry at the Bus stop was just rolling out, with poetry on busses to come. She also shared the Poet Laureate will be working on short poems to be stamped into the new concrete of the upcoming isthmus park development project. The report was received. 17-0930 Art in Public Places Committee 1.2 Music Out Loud - Chair Hicks shared Council approval of the proposed mosaic designs. Ms. Johnson noted work could now begin on the performance component of the project. 1.3 City Gateways - See Business Items. 2.2 Public Art Assessment - No report 2.4 Traffic Box Mural Wrap Public Art Project - No report. 2.5 Percival Plinth Project - Ms. Johnson shared a proposal to move 4 plinths from Percival Landing, where they are placed in a less-used part of the park, to the isthmus park redevelopment, within 1/2 block of the Landing. This move would reduce graffiti on these unused plinths, bring more visibility to the west end of the project and provide opportunity for exhibition expansion in advance of the west end of Percival Landing redevelopment. Commissioners were in agreement. 2.7 Implementation of Temporary Display of Art at City Hall & Programming - Ms. Johnson reported there were no formal proposals submitted at the project deadline. She followed up with a few curators who had expressed interest and learned that the required insurance presented an uncertainty to application. Because of that, the fee of $700 seemed low. She will continue to solicit feedback and put together a meeting, if necessary, with Commissioner Fairbanks and curators. The report was received. 17-0929 ARCH Program Progress Report Ms. Johnson shared the baseline assessment has been completed by the consultants, and stakeholder meetings have been scheduled for September, October and November. The EDC has secured their subscription to the CVI and will be utilizing that economic date to inform the plan. The report was discussed and continued to the Arts Commission meeting October 12, 2017. City of Olympia Page 3 Arts Commission Meeting Minutes September 14, 2017 8. OTHER TOPICS - None 9. ADJOURNMENT The meeting was adjourned at 7:58 p.m. City of Olympia Page 4