Arts Commission

City Hall Meeting Minutes 601 4th Avenue E Olympia, WA 98501 Arts Commission Contact: Stephanie Johnson 360.709.2678 Thursday, July 14, 2022 6:00 PM Online or via phone Register to attend: https://us02web.zoom.us/webinar/register/WN_H0GeF245RUeLHuoI3BBkvA 1. CALL TO ORDER Chair Burlingame called the meeting to order at 6:00 p.m. 1.A ROLL CALL Present: 8 - Chair Jim Burlingame, Vice Chair Kathryn Dorgan, Commissioner Rose Clifthorne, Commissioner Shameka Gagnier, Commissioner Jace Hoag, Commissioner Kathy Murray, Commissioner Christie Tran and Commissioner Hathor Vergotis Absent: 1 - Commissioner Joe Batt 2. APPROVAL OF AGENDA The agenda was approved. 3. APPROVAL OF MINUTES 22-0633 Approval of June 9, 2022 Arts Commission Meeting Minutes Attachments: OAC 6.9.22 Minutes The minutes were approved. 4. PUBLIC COMMENT - None 5. ANNOUNCEMENTS Commissioners shared information about past and upcoming arts events. 6. BUSINESS ITEMS 22-0636 Review of Arts Commission Mission Statement Attachments: Mission Statement City of Olympia Page 1 Arts Commission Meeting Minutes July 14, 2022 Commissioners shared thoughts on the current Arts Commission mission statement, and Commissioner Tran proposed new language. Commissioners agreed to edit the mission statement at their October retreat, and propose changes to the Community Livability and Public Safety Committee along with their annual work program. In the interim, Ms. Johnson will research the practices of other City Boards and Commissions regarding mission and vision statements and bring that information back to the group. The discussion was completed. 22-0662 Review and Recommendation of Call for Artist in Residence Commissioners reviewed the Call for Artist in Residence application and made a few minor edits and expanded the jury to five: two representatives from Drexel House, two Arts Commissioners, and Kim Kondrat, City of Olympia Homeless Response Coordinator. Commissioner Hoag moved, seconded by Commissioner Clifthorne, to forward the Call for Artist in Residence as edited to the Community Livability and Public Safety Committee for review. The motion passed. 22-0637 Communications Discussion Commissioners continued to discuss ways to get the word out about City arts opportunities. Ms. Johnson shared a poster made following the Commission's June retreat that includes a QR code directing users to the submission page for the City's Mail Chimp Arts and Culture account. Commissioners made no changes to the design. Ms. Johnson will arrange to have the poster installed on flier boards around town. The discussion was completed. 22-0638 Arts Commission 2022-2023 Committee Assignments Commissioners volunteered to fill in the empty spots on the committee and jury assignment schedule. The discussion was completed. 7. REPORTS 7A COMMITTEE REPORTS Commissioner Vergotis noted the Art as Agent of Social Change Committee met for the first time July 13. The group is just starting to identify possibilities and looking at current City planning processes, specifically, the Comprehensive Plan, which begins anew in 2022. At their next meeting, they will meet with staff from Community Planning and Development to better understand the process. 7B STAFF REPORTS City of Olympia Page 2 Arts Commission Meeting Minutes July 14, 2022 Ms. Johnson provided dates for the Martin Way/Pacific Avenue Art Crossing planning meeting on August 9 and community meeting September 29, along with the Yelm Highway Park Master Plan open house on August 3 (the last two to be held at the Armory). She reported the traffic box wrap installation would begin the following week, and foreshadowed the upcoming August agenda. 8. OTHER TOPICS - None 9. ADJOURNMENT The meeting was adjourned at 7:24 p.m. City of Olympia Page 3