Arts Commission

City Hall Meeting Minutes 601 4th Avenue E Olympia, WA 98501 Arts Commission Contact: Stephanie Johnson 360.709.2678 Thursday, May 9, 2024 6:00 PM Online or via phone Register to attend: https://us02web.zoom.us/webinar/register/WN_H0GeF245RUeLHuoI3BBkvA 1. CALL TO ORDER Chair Dorgan called the meeting to order at 6:01 p.m. 1.A ROLL CALL Present: 6 - Chair Kathryn Dorgan, Vice Chair Jacie Hoag, Commissioner Jim Burlingame, Commissioner Coral Garey, Commissioner Katherine Ransom and Commissioner Jay Spivak Absent: 3 - Commissioner Christen Greene, Commissioner Andrew Repcik and Commissioner Tracy Schreiber 2. APPROVAL OF AGENDA Ms. Johnson asked to move item 10 (ARCH in Olympia Overview) to the June meeting, as the presentation was meant for new members and not all were in attendance. The agenda was approved as amended. 3. APPROVAL OF MINUTES 24-0398 Approval of April 11, 2024 Arts Commission Meeting Minutes The minutes were approved. 4. PUBLIC COMMENT - None 5. ANNOUNCEMENTS Commissioners shared information about past and upcoming arts events. 6. BUSINESS ITEMS 24-0400 Approval of the Grass Lake Nature Park Public Art Final Design Grass Lake Project Artist Abe Singer presented final details and budget for the Grass City of Olympia Page 1 Arts Commission Meeting Minutes May 9, 2024 Lake Public Art Design. Since Council approval of the concept design in April, Mr. Singer has and will continue to work with staff to line up park feature design and public art components. Discussion included safety measures Mr. Singer had taken, maintenance measures like painting the reverse (inaccessible) side of the bird blind, structural strength and amount of visibility in the bird blind screen. Commissioner Garey moved, seconded by Commissioner Ransom, to approve final design for the Grass Lake Nature Park Public Art project. The motion was approved. 24-0401 ARCH in Olympia Overview The discussion was postponed to the June meeting and closed under File 24-0401. 24-0403 Open Public Meetings Act Training Commissioners watched the Open Public Meetings Act and Public Records Act training videos posted on the City's webpage for Advisory Committees. Commissioners Greene, Repcik and Schreiber were not in attendance. Staff followed up with an email, the video links and a request to watch the videos independently before the June 13 Arts Commission meeting. The information was provided. 7. REPORTS - None 8. OTHER TOPICS Ms. Johnson asked for Commission volunteers. Commissioner Spivak offered to participate in the selection of musicians and performers for the Music Out Loud project coordinated by the Olympia Downtown Alliance. Commissioner Ransom offered to assist in selecting the fall Arts Innovation awards. Commissioners chatted briefly about the June 13 Arts Commission retreat to be held at the Armory, specifically around start times and dinner suggestions. Staff will follow up with Chair Dorgan and Vice-Chair Hoag to determine the agenda. 9. ADJOURNMENT The meeting was adjourned at 8:03 p.m. City of Olympia Page 2