City Council

City Hall City of Olympia 601 4th Avenue E Olympia, WA 98501 Information: 360-753-8447 Meeting Minutes City Council Thursday, May 9, 2013 7:00 PM Council Chambers Special Study Session 1. ROLL CALL Councilmember Roe arrived late to the meeting due to her attendance at the Parking and Business Improvement Area (PBIA) meeting. Present: 4 - Mayor Pro Tem Nathaniel Jones, Councilmember Julie Hankins, Councilmember Jeannine Roe and Councilmember Karen Rogers Excused: 3 - Mayor Stephen H. Buxbaum, Councilmember Jim Cooper and Councilmember Steve Langer 2. BUSINESS ITEM 2.A 13-0373 Proposals for Community Development Block Grant 2013 Annual Plan Mayor Pro Tem Jones opened the meeting at 7:00 p.m. Housing Program Manager Anna Schlecht gave a presentation on the Community Development Block Grant (CDBG) Program. This presentation included information about the program’s goals and objectives and the City’s five key strategies to be included in the CDBG Five Year Consolidated Plan. Ms. Schlecht stated that the City has concluded its “Request for Proposals” process that ran from April 17 through May 7. As of the May 7, 2013 deadline, the City received 18 proposals for a total of $3,162,665 in CDBG funding for Program Year 2013. Copies of all the CDBG proposals along with a descriptive matrix were transmitted to the Council and posted to the website. Prior to the Study Session, the Council received staff rankings of the proposals based on Council identified criteria. Mayor Pro Tem Jones then called for brief presentations from the four top capital project applicants: · Panza with a “Quixote Village” project to develop a 30 cottage based project for up to 30 formerly homeless people; · Community Youth Services for their “Shelter from the Storm” project to develop a hybrid drop in center for youth and transition aged youth along with a Young Adult shelter; City of Olympia Page 1 City Council Meeting Minutes May 9, 2013 · The Family Support Center and their “Smith Building Family Housing Project’ which needs additional funding to supplement their 2012 CDBG allocated funds for rehabilitation; and, · Safeplace for their “Community Services Center” project that will create a new, larger facility to accommodate support and advocacy for victims of sexual and domestic violence along with an economic development incubator for clients. Council asked clarifying questions of the top four applicants as well as other applicants. Mayor Pro Tem Jones noted there are also 5 public benefit projects for Council consideration. Council discussion: · Council previously identified economic development as its top priority. · The top factor for ranking is project readiness. · Possible allocation of more than $450,000 to provide a back-up project(s) for timeliness of expenditure by June 30, 2014, perhaps by identifying one or more public benefit projects. · The social service cap is approximately $67,000. · All proposals are in play at this time. · These are tough decisions, and there is a lot of community need. · The community will have an opportunity to comment before the action plan is finalized. 3. ADJOURNMENT Mayor Pro Tem Jones thanked all of the applicants and staff. He adjourned the meeting at 9:00 p.m. City of Olympia Page 2