City Council

City Hall City of Olympia 601 4th Avenue E Olympia, WA 98501 Information: 360-753-8447 Meeting Minutes City Council Tuesday, June 18, 2013 7:00 PM Council Chambers 1. ROLL CALL Present: 6 - Mayor Stephen H. Buxbaum, Mayor Pro Tem Nathaniel Jones, Councilmember Jim Cooper, Councilmember Julie Hankins, Councilmember Steve Langer and Councilmember Karen Rogers Excused: 1 - Councilmember Jeannine Roe 1.A ANNOUNCEMENTS - None 1.B APPROVAL OF AGENDA Councilmember Langer moved, seconded by Councilmember Hankins, to approve the agenda. The motion carried by the following vote: Aye: 6 - Mayor Buxbaum, Mayor Pro Tem Jones, Councilmember Cooper, Councilmember Hankins, Councilmember Langer and Councilmember Rogers Excused: 1 - Councilmember Roe 2. SPECIAL RECOGNITION - None 3. PUBLIC COMMUNICATION Mr. Darryl Bullington, 610 Milroy St SW, discussed the artesian well and outlined his vision for improvements. Olympia Timberland Library Youth Services Librarian Carrie Dye highlighted the upcoming kick-off for children's summer reading activities. Capital City Pride Festival representative Tony Sermonti announced the festival is this weekend and highlighted anticipated activities. He thanked the Council for lodging tax funding. Washington Beer and Wine Distributors Association representative Michael Transue , 5420 Commerical, Ruston, discussed voluntary compliance efforts in the Alcohol Impact Area (AIA) downtown. Mr. Rob (Berd) Whitlock, 502 Tullis St NE, spoke in support of the resolution opposing City of Olympia Page 1 City Council Meeting Minutes June 18, 2013 coal trains. Ms. Lou Guethlein, 3222 Wiggins Rd, spoke in support of requiring developers to install sprinklers in all new developments. Mr. Jim Reeves discussed topics unrelated to City business. Ms. Pat Holm spoke in support of the resolution opposing coal trains. Ms. Peggy Bruton, East Bay Dr, discussed upcoming events July 18 and 19 related to climate change. She gave her e-mail address of gimleteye@comcast.net for contact if Councilmembers have questions or want more information. COUNCIL RESPONSE TO PUBLIC COMMUNICATION (Optional) Councilmember Langer noted the Council will be discussing the Artesian Well later this evening. He thanked Ms. Dye for promoting Library events for reading activities but said Councilmembers will be at their retreat and unable to attend. City Manager Steve Hall noted the Council has approval of an ordinance adopting international building and fire codes on tonight's agenda, which, if passed, will require the mandatory installation of sprinklers in new residential dwellings beginning July 1, 2014. 4. CONSENT CALENDAR 4.A 13-0472 Approval of June 4, 2013 City Council Meeting Minutes The minutes were adopted. 4.B 13-0506 Approval of June 8, 2013 Special City Council Meeting Minutes The minutes were adopted. 4.C 13-0507 Approval of June 11, 2013 Special Study Session Meeting Minutes The minutes were adopted. 4.D 13-0512 Approval of June 11, 2013 Special City Council Meeting Minutes The minutes were adopted. 4.E 13-0441 Interlocal Agreement between City of Olympia and City of Tumwater for Training Services at the Mark Noble Regional Training Center The contract was adopted. 4.F 13-0452 Interlocal Agreement between the City of Olympia and McLane Black Lake Fire Department for Radio Frequency Use City of Olympia Page 2 City Council Meeting Minutes June 18, 2013 The contract was adopted. 4.G 13-0486 Approval of Amended HOME Agreement The contract was adopted. SECOND READINGS 4.H 13-0396 Approval of Ordinance Adopting International Building and Fire Codes The ordinance was adopted on second reading. Councilmember Rogers registered a "nay" vote. FIRST READINGS 4.I 13-0457 Amendment to Ordinance 6848 (Operating Budget) The ordinance was approved on first reading and moved to second reading, due back to the City Council June 25, 2013. 4.J 13-0458 Amendment to Ordinance 6849 (Special Funds) The ordinance was approved on first reading and moved to second reading, due back to the City Council June 25, 2013. 4.K 13-0459 Amendment to Ordinance 6850 (Capital Budget) The ordinance was approved on first reading and moved to second reading, due back to the City Council June 25, 2013. Approval of the Consent Agenda Councilmember Langer moved, seconded by Mayor Pro Tem Jones, to adopt the Consent Calendar. The motion carried by the following vote: Aye: 6 - Mayor Buxbaum, Mayor Pro Tem Jones, Councilmember Cooper, Councilmember Hankins, Councilmember Langer and Councilmember Rogers Excused: 1 - Councilmember Roe 5. PUBLIC HEARING - None 6. OTHER BUSINESS 6.A 13-0493 Resolution Opposing the Construction of Coal Export Facilities in the Pacific Northwest City of Olympia Page 3 City Council Meeting Minutes June 18, 2013 Public Works Director Rich Hoey introduced the topic and said Ms. Peggy Bruton delivered a petition to the City Council May 22 with over 500 signatures on it. Council asked staff to draft a resolution in opposition to coal export terminals in the Pacific Northwest. Councilmembers spoke in support of the resolution. Councilmember Langer moved, seconded by Councilmember Hankins, to adopt a resolution opposing the construction of coal export facilities in the Pacific Northwest. The motion carried by the following vote: Aye: 6 - Mayor Buxbaum, Mayor Pro Tem Jones, Councilmember Cooper, Councilmember Hankins, Councilmember Langer and Councilmember Rogers Excused: 1 - Councilmember Roe 6.B 13-0226 Briefing on One-Side-of-the-Road Waste ReSources Collection Waste ReSources Director Dan Daniels gave a presentation on solid waste collections. He discussed residential efficiencies, rationale for one-side collections, how customer concerns have been addressed, review of routes, and pilot results. He spoke about criteria to continue implementation efforts and how it will increase safety and efficiencies. Council Discussion: - Proud of the efficiencies and staff efforts. - Thanks for reaching out to neighbors and addressing concerns. - Support from Utility Advisory Committee. The report was received. 6.C 13-0460 Artesian Court Draft Concept Design and Interim Use Plan Councilmember Langer, as Chair of the Land Use and Environment Committee, introduced the topic and thanked Parks staff for work to date . He noted that, even though there are creative options to consider, the main focus will continue to be getting water from the artesian well. He thanked the Parks and Recreation Advisory Committee for thoughtful input and highlighted issues that still need to be worked out. The Land Use and Environment Committee recommends delaying action until next year with a grand opening May 1, 2014, and in the meantime managing the site as a parking lot. Parks, Arts & Recreation Director Linda Oestreich and Planning Program Manager Dave Okerlund discussed planning efforts to date, highlighted proposed features and use of the space, outlined next steps and the project budget. Council Discussion: - Parking area users. City of Olympia Page 4 City Council Meeting Minutes June 18, 2013 - Encouragement of multiple uses for the space to attract a variety of user groups to ultimately change behaviors. - Operational budget and resource assumptions. - Project budget considerations. - Management, revenue, and trial basis versus contracts for food vans. - Pilot project versus the complete project. - Options for partners in addition to various City departments. - Port-a-potty maintenance, safety concerns. - Concern for park installation with amenities added before obtaining partners or understanding operating costs. - Small footprint in downtown; small risk worth the effort to change behaviors and character of the space. - Low-cost approach in urban setting to achieve goals. - Importance of having eyes on the street and activities that keep vehicles out of the lot. - Mobile amenities, easily changeable without much expense. Mr. Hall requested a referral to the Land Use and Environment Committee to consider whether to designate the Artesian Court property as a park. Mayor Buxbaum thought this action already occurred 2-3 years ago. Councilmember Langer noted it had been considered but no decision was made at that time. The Council agreed to the referral. Councilmember Langer moved, seconded by Councilmember Hankins, to approve the Artesian Court Concept Plan and construction timing as recommended by the Land Use and Environment Committee. The motion carried by the following vote: Aye: 5 - Mayor Pro Tem Jones, Councilmember Cooper, Councilmember Hankins, Councilmember Langer and Councilmember Rogers Nay: 1 - Mayor Buxbaum Excused: 1 - Councilmember Roe 6.D 13-0498 Council Direction on CDBG Consolidated Plan Councilmember Cooper recused himself from the discussion because he is an employee of an organization that receives Community Development Block Grant (CDBG) funding. Housing Program Manager Anna Schlecht discussed May 14 initial CDBG funding allocations and comments received from the public hearing June 11. She reported that since then, the City has received a letter indicating there is an additional $57,512 available in funding. She noted 15 percent ($8,627) of the $57,512 is available to fund social services. Council Discussion: - Emerging need for TOGETHER! due to $50,000 in reduced Thurston County City of Olympia Page 5 City Council Meeting Minutes June 18, 2013 funding. - Consider allocating $8,627 in social service funding to TOGETHER! and the remainder to the isthmus properties demolition fund. This would bring the total allocation to TOGETHER! from $5,000 to $13,627. - Proposal to add an additional $6,373 from Council goal money to assist TOGETHER!'s emerging need for $20,000 total, with the understanding the Council won't be able to fill this funding gap in the future. - Supportive of Work at Evergreen Villages and TOGETHER!'s work with youth. - Current allocation process not clear; hope the process will improve for future funding rounds. Councilmember Hankins moved, seconded by Councilmember Langer, to allocate $13,627 (the original $5,000 plus $8,627) in CDBG social service funds and supplement $6,373 from Council goal money to fund TOGETHER! for a total of $20,000 on a one-time basis. The motion carried by the following vote: Aye: 5 - Mayor Buxbaum, Mayor Pro Tem Jones, Councilmember Hankins, Councilmember Langer and Councilmember Rogers Excused: 1 - Councilmember Roe Recused: 1 - Councilmember Cooper 7. CONTINUED PUBLIC COMMUNICATION - None 8. REPORTS AND REFERRALS 8.A COUNCIL INTERGOVERNMENTAL/COMMITTEE REPORTS AND REFERRALS Councilmember Cooper returned to the meeting at 9:00 p.m. Councilmember Hankins reported highlights from the Thurston Communications Board (TCCOM911) and Visitor and Convention Bureau (VCB) meetings she attended. Mayor Pro Tem Jones reported highlights from the Intercity Transit General Manager recruitment process (Ann Freeman-Manzanares selected) and the Thurston Regional Planning Council (TRPC) retreat he attended. Councilmember Cooper noted an upcoming Brewery planning process meeting. He clarified the intent of a recent referral for the General Government Committee work plan is to develop a process recommendation for next year's CDBG grant-making process and to receive any reports from staff, as needed, on status of CDBG contacts and fund balance and forward them on to Council as appropriate. The Council agreed this was the intent of the referral. Councilmember Rogers noted she will be out of town and will not attend next week's City of Olympia Page 6 City Council Meeting Minutes June 18, 2013 Council meeting. She reported activities of the Economic Development Council (EDC) Business Resource Center and highlights from the Thurston Regional Planning Council (TRPC) Policy Board meeting she attended. She also commented about the meeting tomorrow with the Liquor Control Board regarding the Alcohol Impact Area (AIA). Councilmember Langer reported highlights from the LOTT Clean Water Alliance meeting he attended. Mayor Buxbaum reported highlights from the Coalition of Neighborhood Associations (CNA) Steering Committee meeting regarding the City budget that he and other Councilmembers attended. Councilmember Hankins added comments regarding the meeting. Mayor Buxbaum reported highlights from the Citizens Advisory Committee (CAC) for the Community Renewal Area (CRA) he attended. He announced the next meeting will be July 8 and noted brown bag meetings to continue the discussion on June 20, June 24, and July 1. 8.B CITY MANAGER'S REPORT AND REFERRALS Mr. Hall requested a referral to the Ad Hoc CRA Committee to draft a recommendation to the Council for the timing, criteria, and priorities of the Section 108 Loan Guarantee Program. Council agreed to the referral. Mr. Hall confirmed the written record for the Shoreline Master Program (SMP) will remain open for two weeks after the July 9 public hearing, which will take place in the Council Chambers. Comments will be received through July 23 at 5:00 p.m. Mr. Hall highlighted outstanding accomplishments from employee participation in the Bicycle Commuter contest and distributed a proposed agenda for the Council mid-year retreat. He noted the retreat will be Saturday, June 22 from 2:00 p.m. to 7:00 p.m. in the LOTT Board meeting room. The Council agreed to the agenda as proposed. 9. ADJOURNMENT The meeting adjourned at 9:26 p.m. City of Olympia Page 7