City Council

City Hall City of Olympia 601 4th Avenue E Olympia, WA 98501 Information: 360.753.8447 Meeting Minutes City Council Tuesday, July 23, 2013 7:00 PM Council Chambers 1. ROLL CALL Present: 7 - Mayor Stephen H. Buxbaum, Mayor Pro Tem Nathaniel Jones, Councilmember Jim Cooper, Councilmember Julie Hankins, Councilmember Steve Langer, Councilmember Jeannine Roe and Councilmember Karen Rogers 1.A ANNOUNCEMENTS Mayor Buxbaum noted the Council met earlier in Study Session regarding community renewal areas. He said no decisions were made. 1.B APPROVAL OF AGENDA Councilmember Langer moved, seconded by Mayor Pro Tem Jones, to approve the agenda. The motion carried by the following vote: Aye: 7 - Mayor Buxbaum, Mayor Pro Tem Jones, Councilmember Cooper, Councilmember Hankins, Councilmember Langer, Councilmember Roe and Councilmember Rogers 2. SPECIAL RECOGNITION - None 3. PUBLIC COMMUNICATION Mr. Jeffrey Trinin, 815 4th Ave E, thanked City staff for their response to the recent fire at the Oyster House. Ms. Jane Stavish spoke to Item 4F - the resolution related to the purchase of property in lieu of condemnation for construction of a drinking water reservoir in southeast Olympia. She said she had questions and would like answers this evening. 1. What percentage of the purchase price will be paid by citizens through taxes or water fees? 2. When Trillium develops this site, will they pay enough impact fees to cover the cost of constructing the new reservoir? Perhaps the developer should give the property to the City. 3. How will the building contractors access the site? 4. Will the City condemn the park owned by the Wilderness Homeowners Association at the top of Highline Drive to allow a more direct access to the reservoir? 5. What effect will this have on current water pressure? Will this require homeowners City of Olympia Page 1 City Council Meeting Minutes July 23, 2013 to pay a plumber to install a device to decrease the pressure to homes? 6. Why is the City focusing on water supply to new developments but continuing to ignore potential impacts of downstream flooding to existing homeowners and the Chambers Basin? COUNCIL RESPONSE TO PUBLIC COMMUNICATION (Optional) Ms. Hankins asked staff for a response to Ms. Stavish. Public Works Director Rich Hoey gave a brief background on the proposed water storage reservoir and said this project was identified prior to 2005. He noted this is the largest pressure zone in the water system and this second reservoir would allow staff to take the Hoffman reservoir off line for much needed maintenance. This new reservoir would provide water to Trillium as well as the larger surrounding area. 1. Mr. Hoey stated a percentage of the purchase price will be paid for through General Facilities Charges (GFCs) on new development, and a percentage will be paid by existing City water customers, both within the city and in the urban growth area. 2. Trillium will pay their share of the GFCs. 3. Contractors will access the site using the roadway built for constructing the reservoir. 4. The only property to be purchased is the access property for the reservoir and necessary easement. 5. There should be no change to the water pressure. Mr. Hoey said there is no intention of impacting the park and extensive communication with the neighborhood will take place. 4. CONSENT CALENDAR 4.A 13-0588 Approval of July 16, 2013 City Council Meeting Minutes The minutes were adopted. 4.B 13-0598 Approval of Bills and Payroll Certification Claim check numbers 334937 through 336211: Total $9,154,018.61; and Payroll check numbers 86177 through 86211 and Direct Deposit Transmissions: Total $2,3376,852.36. The report was adopted. 4.C 13-0384 Approval of Bid Award for Pacific Avenue Stormwater Treatment Facility Project The decision was adopted. 4.D 13-0541 Approval of Special Valuation Tax of Historic Property at 1251 17th Avenue SE City of Olympia Page 2 City Council Meeting Minutes July 23, 2013 The decision was adopted. 4.E 13-0540 Acceptance of the Proposed Division Street Area for Annexation The decision was adopted. 4.F 13-0576 Approval of Resolution Related to Purchase of Property in Lieu of Condemnation for Construction of Drinking Water Reservoir in Southeast Olympia The resolution was adopted. 4.G 13-0574 Confirm Application for a $13,559 Department of Justice Grant for Crime Analysis Software The decision was adopted. SECOND READINGS - None FIRST READINGS - None Approval of the Consent Agenda Councilmember Langer moved, seconded by Councilmember Hankins, to adopt the Consent Calendar. The motion carried by the following vote: Aye: 7 - Mayor Buxbaum, Mayor Pro Tem Jones, Councilmember Cooper, Councilmember Hankins, Councilmember Langer, Councilmember Roe and Councilmember Rogers 5. PUBLIC HEARING - None 6. OTHER BUSINESS 6.A 13-0570 Briefing on Wastewater Management Plan Water Resources Project Engineer Steve Sperr said staff have been working on this plan for 1-1/2 years and we have received input from the Utilities Advisory Committee (UAC) and the Planning Commission. He said the UAC supports this plan. Mr. Sperr said this is an update of the 2007 Wastewater Management Plan. Also, this update incoprorates sustainability goals, prioritizes capital projects for the next 20 years, and looks at current and future costs. He noted the plan provides a detailed guide to implementing the draft Comprehensive Plan goals. Mr. Sperr reviewed highlights of the plan, including revenues, a comparison between the current plan and proposed plan, operations and maintenance costs, and the City of Olympia Page 3 City Council Meeting Minutes July 23, 2013 proposed schedule. He also stated LOTT is considering residential volume based rates. Councilmember Hankins said she believes the plan is well written and easy to understand. Mayor Pro Tem Jones moved, seconded by Councilmember Langer, to proceed with public distribution of the draft Plan and schedule a public hearing. The motion carried by the following vote: Aye: 7 - Mayor Buxbaum, Mayor Pro Tem Jones, Councilmember Cooper, Councilmember Hankins, Councilmember Langer, Councilmember Roe and Councilmember Rogers 6.B 13-0549 Approval of Designation of the Artesian Court Site as a City Park Parks, Arts and Recreation Associate Director David Hanna provided background on this item, and said they would like to be the lead on this. He said the Capital Facilities Plan includes $53,000 in park impact fees, some of which could be used at this site if it is designated as a park. Comments and questions raised include the following: - Concerned about some current uses of artesian well, including people washing clothes and taking showers. - By designating it as a park, the City can regulate the activities. - Getting water from the well should be a priority; don't block the well with food carts. - Will provide 8-9 parking spaces directly adjacent to the well. - Will post rules. - Will enforce the rules with other partners. - We want to change behaviors so everyone is welcome; make it friendlier place. - Change use to change behaviors. - The Parks and Recreation Advisory Committee (PRAC) will discuss the naming process and bring forward a recommendation to the full Council. - The PRAC was concerned that the Parks, Arts and Recreation Department not be burdened with the maintenance and operation of the site without getting commensurate operating funds. - Once staff has a clear idea what the cost will be to maintain and operate the site , we will bring that back to the Council. Councilmember Roe moved, seconded by Mayor Pro Tem Jones, to designate the .20-acre Artesian Court portion of the Artesian Well site as a City park and direct the Parks and Recreation Advisory Committee to begin the park naming process. The motion carried by the following vote: Aye: 7 - Mayor Buxbaum, Mayor Pro Tem Jones, Councilmember Cooper, Councilmember Hankins, Councilmember Langer, Councilmember Roe and Councilmember Rogers 7. CONTINUED PUBLIC COMMUNICATION City of Olympia Page 4 City Council Meeting Minutes July 23, 2013 8. REPORTS AND REFERRALS 8.A COUNCIL INTERGOVERNMENTAL/COMMITTEE REPORTS AND REFERRALS Councilmember Langer noted the City received the 2013 Capital Lakefair Grand Parade Judge's Appreciation Award for the recycling drill team. Councilmember Rogers gave highlights of the Medic I meeting and Intercity Transit Authority Board meeting. There was a discussion about the HOME Consortium resource funds. Councilmember Cooper said the applications for the bubble funds were due July 19 and a recommendation from the Selection Committee will come back to the HOME Consortium. Mayor Buxbaum stated a fully adequate homeless management system in our region needs to include adequate funding for a shelter. He said right now we don't have a plan for a cold weather shelter and we need to encourage the County to use certain money from the bubble funds for a shelter system. Councilmember Cooper said he has relayed this to the HOME Consortium. Councilmember Roe thanked Linda Oestreich for her many years of service. Mayor Buxbaum noted there is no Council meeting for two weeks and the next business meeting is August 13. He also noted the Primary election is August 6. 8.B CITY MANAGER'S REPORT AND REFERRALS City Manager Steve Hall shared a proposal for the August 27 meeting which is dedicated to the Shoreline Master Program (SMP). He said the special meeting will start at 5:30 in a study session format and then move into a business meeting in order to provide direction for the draft SMP which will come forward to Council on September 17. Council agreed to the proposed special meeting. 9. ADJOURNMENT The meeting adjourned at 8:30 p.m. City of Olympia Page 5