City Council

City Hall City of Olympia 601 4th Avenue E Olympia, WA 98501 Information: 360.753.8447 Meeting Minutes City Council Saturday, January 11, 2014 8:30 AM Fire Station #4 - 3525 Stoll Road Council Annual Retreat 1. ROLL CALL Present: 7 - Mayor Stephen H. Buxbaum, Mayor Pro Tem Nathaniel Jones, Councilmember Jim Cooper, Councilmember Julie Hankins, Councilmember Steve Langer, Councilmember Jeannine Roe and Councilmember Cheryl Selby OTHERS IN ATTENDANCE City Manager Steve Hall Assistant City Manager Jay Burney Communications Manager Cathie Butler Facilitator Kendra Dahlen Facilitator Faith Trimble (Saturday only) The following Department Directors were in attendance for portions of the retreat: City Attorney Tom Morrill Administrative Services Director Jane Kirkemo Parks, Arts and Recreation Director Paul Simmons Public Works Director Rich Hoey Community Planning and Development Director Keith Stahley Community Planning and Development Deputy Director Leonard Bauer Police Chief Ronnie Roberts Fire Chief Larry Dibble 2. BUSINESS ITEMS 14-0041 Annual City Council Retreat The Council met on Friday, January 10, from 11:30 a.m. to 5:00 p.m., and on Saturday, January 11, from 8:30 a.m. to 4:15 p.m. FRIDAY, JANUARY 10 Councilmembers reviewed the 2013 highlights, including: - Shoreline Master Plan - The Washington Center City of Olympia Page 1 City Council Meeting Minutes January 11, 2014 - LED lighting - Public safety ballot measure - Isthmus purchase - Interjurisdictional work - Community renewal momentum and potential impacts - Countywide coordination of homeless services - Health and human services coordination - Downtown project accomplishments - New parking meters - Budget 365 process - Planning Commission - Comprehensive Plan process - Council teamwork The Council then discussed and agreed to the following appointments: Alliance for a Healthy South Sound Delegate: Andy Haub, Staff Alternate: Julie Hankins Animal Services Delegate: Jeannine Roe Alternate: Cheryl Selby Capitol Lake Adaptive Management Committee Delegate: Stephen Buxbaum Alternate: Steve Langer Communications Board (TCCOM911) Delegate: Julie Hankins Alternate: Cheryl Selby Economic Development Council Delegate: Stephen Buxbaum Alternate: Jim Cooper EMSS (Medic I) Delegate: Steve Langer Alternate: Jim Cooper Health & Human Services Review Council Delegate: Jeannine Roe Alternate: Jim Cooper Intercity Transit Authority Board Delegate: Nathaniel Jones Alternate: Jeannine Roe City of Olympia Page 2 City Council Meeting Minutes January 11, 2014 Law & Justice Council Delegate: Cheryl Selby Alternate: Steve Langer LEOFF Disability Board Delegates: Jim Cooper and Jeannine Roe LOTT Board of Directors Delegate: Steve Langer Alternate: Julie Hankins Olympic Region Clean Air Authority Delegate: Jim Cooper Alternate: None Regional Transportation Policy Board Delegate: Cheryl Selby Alternate: Stephen Buxbaum Sustainable Thurston Task Force Delegate: Stephen Buxbaum Alternate: Cheryl Selby Thurston Council for Children and Youth (Policy Team) Delegate: Cheryl Selby Alternate: Jim Cooper Thurston County Solid Waste Advisory Committee (SWAC) Delegate: Ron Jones, Staff Alternate: Nathaniel Jones Thurston Regional Planning Council Delegate: Nathaniel Jones Alternate: Stephen Buxbaum Visitors and Convention Bureau Delegate: Julie Hankins Alternate: Jeannine Roe Coalition of Neighborhood Associations Delegate: Julie Hankins Alternate: None Liaison to The Washington Center Delegate: Jeannine Roe Alternate: Cheryl Selby City of Olympia Page 3 City Council Meeting Minutes January 11, 2014 Lodging Tax Advisory Committee Delegate: Julie Hankins Alternate: None Mayors Forum Delegate: Stephen Buxbaum Alternate: None PBIA Liaison Board Delegate: Jeannine Roe Alternate: Julie Hankins Liaisons to Advisory Boards and Commissions Arts Commission - Jim Cooper Bicycle and Pedestrian Advisory Committee - Julie Hankins Design Review Board - Steve Langer Heritage Commission - Jeannine Roe Parks and Recreation - Nathaniel Jones Planning Commission - Steve Langer Utility Advisory Committee - Cheryl Selby Finance Committee Jim Cooper, Chair Nathaniel Jones Cheryl Selby General Government Committee Jeannine Roe, Chair Jim Cooper Cheryl Selby Land Use and Environment Committee Steve Langer, Chair Julie Hankins Jeannine Roe Ad Hoc Community Renewal Area Committee Stephen Buxbaum Nathaniel Jones Julie Hankins Council agreed to move the 2013 priorities forward to 2014. These include: Adopt a Sustainable Budget Goals: City of Olympia Page 4 City Council Meeting Minutes January 11, 2014 - Make our budgetary process transparent, simple, and accessible so that everyone knows how and when to be involved - Protect and strengthen core services as well as identify strategic investments - Build and maintain reserves so that we can continue services when times are bad - Continue to manage our debt level responsibly - Ensure all resources are used responsibly and effectively Desired Outcome: We have adequate revenues and reserves to support the social , economic, and environmental values of the community. Champion Downtown Goals Goals: - Increase commerce and private investment - Create a safer, cleaner, and more welcoming downtown for all to enjoy - Develop partnerships to expand desirable public spaces - Play a greater role in developing the vision and enhancing the image of downtown - Develop a community renewal plan Desired Outcome: More people will want to work, live, shop, and play here, and to increase the revenue base. Change the Culture of Community Development Goals: - Invest in a proactive system that encourages collaboration in formulating and implementing plans - Engage neighborhoods to plan their own future so that investments reflect community values - Encourage a staff culture of community involvement and dialogue - Increase revenue base so that we can provide the enriching services and environmental stewardship the community values - Align plans and ordinances so that plans can be implemented Desired Outcome: We achieve the growth and development as defined by the community in the Comprehensive Plan Inspire Strong Relationships Goals: - Develop stronger and healthier regional partnerships - Enrich public participation so that the community has a role in shaping public policy - Fully use advisory committees and the Coalition of Neighborhood Associations - Make homelessness a collaborative, regional priority so that we can establish an effective service system Desired outcome: We get things done most efficiently, foster trust, stay connected, and move forward together. Next steps: City of Olympia Page 5 City Council Meeting Minutes January 11, 2014 - The City Manager will work with Department Directors to identify key strategies and measurable objectives for each priority goal area. He will report back to the Council when this has been done. - As resources allow, include strategies and related activities in department and advisory board work plans, complete with assignments, budget, and schedule. The City Manager will then report back to the full Council. The meeting adjourned at 5:00 p.m. SATURDAY, JANUARY 11 The Council reviewed and discussed the "Ultimate Policy Intent Model - Framework for Decision Making." Mr. Stahley and Mr. Bauer reviewed planning projects as they relate to the goal areas. Mr. Stahley and ECONorthwest Senior Planner Lorelei Juntunen reviewed economic development of the downtown, including community renewal areas; the action plan, purpose, process, and outcomes; and the next steps. Mr. John Fregonese with Fregonese and Associates joined the discussion via telephone . The Council then reviewed the 2014 goals and work plan from the Friday discussion. They reviewed issues and approaches for each goal area, action plans, roles and responsibilities, measures, partnerships, and timeframes. Due to the late hour, the Council agreed to postpone the discussion on communications and "telling our story." The discussion was completed. 3. ADJOURNMENT The meeting adjourned at 4:15 p.m. City of Olympia Page 6