City Council

City Hall City of Olympia 601 4th Avenue E Olympia, WA 98501 Information: 360.753.8447 Meeting Minutes City Council Tuesday, July 8, 2014 7:00 PM Council Chambers 1. ROLL CALL Present: 6 - Mayor Stephen H. Buxbaum, Mayor Pro Tem Nathaniel Jones, Councilmember Julie Hankins, Councilmember Steve Langer, Councilmember Jeannine Roe and Councilmember Cheryl Selby Excused: 1 - Councilmember Jim Cooper CALL TO ORDER The meeting was called to order at 7:00 p.m. 1.A ANNOUNCEMENTS Mayor Buxbaum noted Public Works Director Rich Hoey is featured in a video regarding energy savings. 1.B APPROVAL OF AGENDA Mayor Buxbaum asked to add a proclamation under Special Recognition. Council agreed. The agenda was approved as amended. 2. SPECIAL RECOGNITION Councilmember Hankins read a proclamation regarding Neighborhood Preparedness and Awareness Day. 3. PUBLIC COMMUNICATION The Council heard comments from Jim Reeves, Ron Nesbitt, Jeff Marti, Jim King, Rob Richards, Scott Yoos, Dorothy McMann and Jane Stavish. COUNCIL RESPONSE TO PUBLIC COMMUNICATION (Optional) Following discussion, Council agreed to a referral to the Land Use & Environment Committee to look at vegetation overgrowth in neighborhoods and encourage code enforcement officers to communicate problems to the neighborhood associations. 4. CONSENT CALENDAR City of Olympia Page 1 City Council Meeting Minutes July 8, 2014 4.A 14-0630 Approval of June 17, 2014 City Council Meeting Minutes The minutes were adopted. 4.B 14-0689 Approval of June 26, 2014 Minutes of the Special City Council Meeting to Conduct Business as Community Economic & Revitalization Committee / Citizens Advisory Committee The minutes were adopted. 4.C 14-0684 Approval of June 28, 2014 Special City Council Meeting Minutes for the Pear Blossom Place Grand Opening Celebration The minutes were adopted. 4.D 14-0553 Approval of PSE Street Lighting LED Conversion Agreements The contract was adopted. 4.E 14-0569 Approval of Amendment to Interagency Agreement with Department of Enterprise Services for City Hall Solar Project The contract was adopted. Mayor Pro Tem Jones abstained from voting. 4.F 14-0614 Approval of Bid Award for the Black Lake Sewer Lift Station Replacement project The decision was adopted. 4.G 14-0631 Approval to Apply for 2014 City Safety Program Grant The decision was adopted. 4.H 14-0650 Approval of Interlocal Agreement between the City of Olympia and Bates Technical College The contract was adopted. 4.J 14-0682 Approval of Property Right Acquisitions as Part of the West Bay Sidewalk Project The contract was adopted. 4.K 14-0685 Approval of Amendment to Interlocal Agreement Between the City of Olympia and Washington State Department of Enterprise Services for Fire Protection Services The contract was adopted. Mayor Pro Tem Jones abstained from voting. 4.L 14-0687 Approval to Use $11,500 from Asset Forfeiture Funds for Law Enforcement Management Training City of Olympia Page 2 City Council Meeting Minutes July 8, 2014 The decision was adopted. 4. SECOND READINGS 4.M 14-0577 Approval of Appropriations Ordinance in the Amount of $325,000 for PSE Street Light LED Conversion The ordinance was adopted on second reading. 4.N 14-0592 Approval of an Ordinance Relating to Non-discrimination and Amending Olympia Municipal Code Sections 1.04.010, 1.24.010, and 3.18 The ordinance was adopted on second reading. 4. FIRST READINGS - None Approval of the Consent Agenda Councilmember Langer moved, seconded by Councilmember Hankins, to adopt the Consent Calendar with items 4I and 4O pulled for discussion after the vote. Mayor Pro Tem Jones abstained from voting on items 4E and 4K due to conflict of interest. The motion carried by the following vote: Aye: 6 - Mayor Buxbaum, Mayor Pro Tem Jones, Councilmember Hankins, Councilmember Langer, Councilmember Roe and Councilmember Selby Excused: 1 - Councilmember Cooper PULLED FROM CONSENT CALENDAR Mayor Pro Tem Jones pulled Item 4I, and Councilmember Roe pulled Item 4O from the Consent Calendar for discussion and action. 4.I 14-0660 Approval of Agreement with Port of Olympia to Access City-Owned Stormwater Pipe Water Resources Director Andy Haub clarified questions on this issue. Councilmember Langer moved, seconded by Mayor Pro Tem Jones, to approve the contract. The motion carried by the following vote: Aye: 6 - Mayor Buxbaum, Mayor Pro Tem Jones, Councilmember Hankins, Councilmember Langer, Councilmember Roe and Councilmember Selby Excused: 1 - Councilmember Cooper 4.O 14-0676 Approval of an Ordinance Appropriating $57,500 for the Community City of Olympia Page 3 City Council Meeting Minutes July 8, 2014 Renewal Area (CRA) and Isthmus Projects, funded from General Fund Balance Community Planning and Development Director Keith Stahley clarified the amount of funds Council authorized to EcoNorthwest for this project. Councilmember Langer moved, seconded by Councilmember Hankins, to approve the ordinance on first reading and forward it to second reading. The motion carried by the following vote: Aye: 6 - Mayor Buxbaum, Mayor Pro Tem Jones, Councilmember Hankins, Councilmember Langer, Councilmember Roe and Councilmember Selby Excused: 1 - Councilmember Cooper 5. PUBLIC HEARING 5.A 14-0647 Public Hearing Concerning Application for a Master Use Permit for Astound Broadband, LLC The public hearing was opened. No one testified. The public hearing was closed. Mr. Jeff Peterson, Astound Broadband, said the focus of this permit will be to businesses within the community. The public hearing was held and the master use permit application will come back to the Council for action at the July 22 meeting. 5.B 14-0648 Public Hearing Concerning Application for a Master Use Permit for Noel Communications, Inc The public hearing was opened. No was testified. The public hearing was closed. Mr. Jeff Otto, Noel Communications, said their focus is to businesses. The public hearing was held and the master use permit application will come back to the Council for action at the July 22 meeting. 6. OTHER BUSINESS 6.A 14-0566 Approval of Community Development Block Grant (CDBG) Draft Annual Action Plan The decision was approved. 6.B 14-0612 Approval of Scope of Work and Appropriation Ordinance for Community Park Site Suitability Assessment Following discussion, the Council agreed to add the following to the criteria list: look at open space, habitat, and stormwater issues. Councilmember Roe moved, seconded by Councilmember Langer, to City of Olympia Page 4 City Council Meeting Minutes July 8, 2014 approve on first reading and forward to second reading an appropriation ordinance in the amount of $60,000 to prepare a community park suitability assessment for five potential community park properties, based on the scope of work attached to the staff report with additional criteria as agreed to. The motion carried by the following vote: Aye: 6 - Mayor Buxbaum, Mayor Pro Tem Jones, Councilmember Hankins, Councilmember Langer, Councilmember Roe and Councilmember Selby Excused: 1 - Councilmember Cooper 7. CONTINUED PUBLIC COMMUNICATION 8. REPORTS AND REFERRALS 8.A COUNCIL INTERGOVERNMENTAL/COMMITTEE REPORTS AND REFERRALS Councilmembers reported on meetings and events they attended. Mayor Pro Tem Jones asked for a Study Session to discuss impacts of the Affordable Health Care Act. This was referred to the Agenda Setting meeting for discussion. Councilmember Langer suggested a joint meeting with the Planning Commission to review the work plan and give a status report. This was referred to the Agenda Setting meeting. Following discussion, the Council agreed to hold the mid-year retreat on Saturday, August 30 from 9:00 a.m. to 1:30 p.m. 8.B CITY MANAGER'S REPORT AND REFERRALS Mr. Hall asked Council to appoint Councilmember Cooper as representative and Mayor Pro Tem Jones as alternate to an interjurisdictional workgroup to review broadband opportunities. Council agreed. 9. ADJOURNMENT The meeting adjourned at 10:20 p.m. City of Olympia Page 5