City Council

City Hall City of Olympia 601 4th Avenue E Olympia, WA 98501 Information: 360.753.8447 Meeting Minutes City Council Wednesday, September 24, 2014 6:30 PM Olympia School District, 1113 Legion Way, SE, Olympia Special Council Meeting with Olympia School District 1. ROLL CALL AND INTRODUCTIONS Those present included the following: Olympia City Council Mayor Stephen H. Buxbaum Mayor Pro Tem Nathaniel Jones Councilmember Julie Hankins Councilmember Steve Langer Councilmember Cheryl Selby Councilmembers Jeannine Roe and Jim Cooper were excused. City Staff City Manager Steve Hall Assistant City Manager Jay Burney Administrative Services Director Jane Kirkemo Parks, Arts, and Recreation Director Paul Simmons Parks Associate Director Scott River Interim City Attorney Darren Nienaber School District Board Directors President Frank Wilson Vice President Justin Montermini Boardmember Allen Miller Boardmember Mark Campeau Boardmember Eileen Thomson School District Staff Superintendent Dick Cvitanich Assistant Superintendent Jennifer Priddy Assistant Superintendent Nancy Faaren Communications Director Rebecca Japhet Capital Planning and Construction Supervisor Tim Byrne 2. BUSINESS OF THE EVENING City of Olympia Page 1 City Council Meeting Minutes September 24, 2014 2.A 14-0947 Opening Remarks School Board Vice President Justin Montermini opened the meeting and welcomed everyone. Mayor Buxbaum opened the meeting on behalf of the City of Olympia and complimented both parties on the growing and vital working relationship. The discussion was completed. 2.D 14-0950 Urban Schools This item was moved to the head of the agenda. Council and School Boardmembers had a general discussion about the design of future schools in urban environments. Some of the ideas discussed included looking for opportunities to build up rather than out, to allow for more open space and joint use possibilities, and ideas for use of school facilities after school hours. The possibility of a downtown "magnet" school was raised. District staff shared renderings of the Garfield Elementary remodel and the new Olympia Regional Learning Academy site and how some of these concepts are being incorporated. The discussion was completed. 2.B 14-0948 Joint Use Update Mr. Scott River presented the annual review of the Joint Use Agreement and distributed a detailed account of the various aspects of the agreement, including facility use, maintenance needs, current conditions, and administrative notes. Discussions included the following: - Include reference to joint use facilities in the 2015 Parks Plan update. - Consider how these joint facilities factor into the City's Level of Service (LOS) criteria. - Identify what resources are lacking to allow more joint use. - Consider possibilities to allow police to use schools, including at night, to write reports and use facilities to increase their presence at the schools. - Tell our story to the public about our current joint use. - Prepare a complete list of shared facilities beyond fields. - Consider using the high schools as community shelters during natural disasters. The discussion was completed. 2.C 14-0949 Capital Facilities Plan/Impact Fees Ms. Jennifer Priddy provided an overview of upcoming construction projects in the district. She discussed student enrollment projections and their impact on district-wide capacity and projects in the coming years to address capacity needs. She also shared projections for capacity needs should I-1351 (smaller class sizes) City of Olympia Page 2 City Council Meeting Minutes September 24, 2014 pass in the November 2014 election. She concluded her presentation with a historical and current look at impact fees. The discussion was completed. 2.E 14-0951 Next Steps As follow-up, the group agreed to: - Increase regular School District Board and City Council interactions, possibly through the General Government Committee. - Ensure School District participation in the City's Park Plan update, including a direct inventory of recreation amenities in schools. - Look for options for shared property acquisitions so that we don't compete for land. Prepare a "needs assessment" to identify overlaps. - Consider ways to partner on asset management. The discussion was completed. 3. ADJOURNMENT The meeting adjourned at 8:00 p.m. City of Olympia Page 3