City Council

City Hall Meeting Minutes 601 4th Avenue E Olympia, WA 98501 City Council Information: 360.753.8447 Tuesday, March 31, 2015 7:00 PM Council Chambers 1. ROLL CALL Present: 7 - Mayor Stephen H. Buxbaum, Mayor Pro Tem Nathaniel Jones, Councilmember Jim Cooper, Councilmember Julie Hankins, Councilmember Steve Langer, Councilmember Jeannine Roe and Councilmember Cheryl Selby 1.A ANNOUNCEMENTS - None 1.B APPROVAL OF AGENDA Mayor Buxbaum noted staff has requested an Executive Session at the end of the meeting regarding a real estate matter. Council agreed. The agenda was approved as amended. 2. SPECIAL RECOGNITION 2.A 15-0215 Approval of Proclamation in Support of National Mayors’ Challenge for Water Conservation Mayor Buxbaum read the proclamation. Water Conservation Coordinator Erin Conine accepted the proclamation and provided additional information about the pledge to conserve water. The recognition was received. 3. PUBLIC COMMUNICATION Michael Rivas and Jim Reeves spoke. 4. CONSENT CALENDAR 4.A 15-0304 Approval of March 3, 2015 Special Study Session Meeting Minutes The minutes were adopted. 4.B 15-0303 Approval of March 17, 2015 Special Study Session Minutes The minutes were adopted. 4.C 15-0296 Approval of March 17, 2015 City Council Meeting Minutes City of Olympia Page 1 City Council Meeting Minutes March 31, 2015 The minutes were adopted. 4.D 15-0309 Approval of March 19, 2015 Special Council Meeting Minutes - Joint Meeting with the Olympia Downtown Association Councilmember Hankins made a correction and said the Olympia commons was not discussed at that meeting. The minutes were adopted as amended. 4.E 15-0305 Certification of Bills and Payroll Payroll check numbers 87665 through 87710 and Direct Deposit transmissions: Total: $3,748,469.85; Claim check numbers 3657220 through 3658584: Total: $7,471,830.38. The certification was adopted. 4.F 15-0266 Approval of Memorandum of Understanding with Thurston County Regarding the Use of Neonicotinoid Pesticides The contract was adopted. 4.G 15-0301 Approval of Interlocal Agreement for Mutual Aid for Firefighting and Emergency Medical Services The contract was adopted. 4.H 15-0306 Approval to Apply for 2015 Federal Transportation Alternatives Program Grant Opportunity The decision was adopted. 4.I 15-0314 Approval of Appointments to the Olympia Arts Commission The decision was adopted. 4.J 15-0315 Approval of Re-appointments to Advisory Committees and Commissions The decision was adopted. 4.K 15-0313 Approval of Advisory Committee and Commission 2015 Work Plans The decision was adopted. 4.L 15-0321 Approval of Hearings Examiner Contract Extension The contract was adopted. 4. SECOND READINGS City of Olympia Page 2 City Council Meeting Minutes March 31, 2015 4.M 15-0251 Adoption of an Ordinance on 2nd Reading to Appropriate 2014 Year-End Fund Balance The ordinance was adopted on second reading. 4.N 15-0257 Approval of an Ordinance Creating a Trust Fund to Pay LEOFF 1 (Law Enforcement Officers and Fire Fighters) Medical Benefits The ordinance was adopted on second reading. 4. FIRST READINGS 4.O 15-0318 Approval of an Ordinance Amending Advisory Committee and Commission Membership The ordinance was approved on first reading and moved to second reading. Approval of the Consent Agenda Mayor Pro Tem Jones moved, seconded by Councilmember Langer, to adopt the Consent Calendar as amended. The motion carried by the following vote: Aye: 7 - Mayor Buxbaum, Mayor Pro Tem Jones, Councilmember Cooper, Councilmember Hankins, Councilmember Langer, Councilmember Roe and Councilmember Selby 5. PUBLIC HEARING - None 6. OTHER BUSINESS 6.A 15-0259 Authorization to Advance the “Hub” Junction Project at Woodland Trail as Conceptually Designed Associate Director David Hanna reviewed the background, design considerations, and the final design submitted by the architect. He said the construction should be complete by the end of July and a dedication date will be set at that time. Questions and comments included the following: - Look for a way to honor Mr. and Mrs. Rainwood who were instrumental in developing the Woodland Trail. - Consider installing bike racks. - Who will maintain this area? All jurisdictions have agreed to help maintain this area. - The solar lights will burn through the night. Council agreed to advance the HUB Junction Project. 7. CONTINUED PUBLIC COMMUNICATION - None City of Olympia Page 3 City Council Meeting Minutes March 31, 2015 8. REPORTS AND REFERRALS 8.A COUNCIL INTERGOVERNMENTAL/COMMITTEE REPORTS AND REFERRALS Councilmembers shared highlights of committee meetings and events they attended. 8.B CITY MANAGER'S REPORT AND REFERRALS City Manager Steve Hall shared the following: 1. Contract work will begin next week to demolish the old Housing Authority building. 2. Police Chief Ronnie Roberts is a finalist for the Dispute Resolution Center's Peacemaker Award. 3. Mr. Hall will attend the ReCon real estate conference in Las Vegas in mid-May. Mr. Hall asked for the following referrals: 1. Refer to the General Government Committee the review of the Memorandum of Understanding with the Coalition of Neighborhood Associations. Council agreed. 2. Request the General Government Committee prepare a draft agenda for the Council's mid-year retreat in June. Also consider the location and whether a facilitator is needed. Council agreed. 9. RECESS TO EXECUTIVE SESSION AND ADJOURNMENT The meeting was recessed at 8:03 p.m. Mayor Buxbaum announced the Council will reconvene in 5 minutes to Executive Session for no more than 45 minutes to discuss a real estate matter. The City Attorney will be present and no decisions will be made. Council will adjourn directly from Executive Session. City of Olympia Page 4