City Council

City Hall Meeting Minutes 601 4th Avenue E Olympia, WA 98501 City Council Information: 360.753.8447 Tuesday, September 1, 2015 7:00 PM Council Chambers 1. ROLL CALL Present: 5 - Mayor Stephen H. Buxbaum, Councilmember Jim Cooper, Councilmember Julie Hankins, Councilmember Steve Langer and Councilmember Jeannine Roe Excused: 2 - Mayor Pro Tem Nathaniel Jones and Councilmember Cheryl Selby 1.A ANNOUNCEMENTS - None 1.B APPROVAL OF AGENDA The agenda was approved. 2. SPECIAL RECOGNITION 2.A 15-0840 Recognition of Center for Business & Innovation at the Economic Development Council Economic Development Council Executive Director Michael Cade introduced this item. Director of the Center for Business and Innovation Celia Nightingale provided aspects of the Center and who it will serve. The recognition was received. 3. PUBLIC COMMUNICATION The following people spoke: Jim Reeves, Jane Thompson, Zachariah Hainline, Ron Nesbitt and Janice Arnold. 4. CONSENT CALENDAR 4.A 15-0809 Approval of August 18, 2015 City Council Meeting Minutes The minutes were adopted. 4.B 15-0834 Approval of August 20, 2015 Special City Council Meeting Minutes The minutes were adopted. 4.C 15-0829 Approval of August 25, 2015 City Council Study Session Minutes City of Olympia Page 1 City Council Meeting Minutes September 1, 2015 The minutes were adopted. 4.D 15-0828 Approval of Letter to the Washington Utilities and Transportation Commission Regarding an Evaluation of Colstrip Units 1 and 2 The decision was adopted. 4. SECOND READINGS - None 4. FIRST READINGS 4.E 15-0801 Approval of Appropriations Ordinance in the Amount of $100,000 Transferring Funds From the General Fund Balance to the HUD Fund The ordinance was approved on first reading and moved to second reading. Approval of the Consent Agenda Councilmember Hankins moved, seconded by Councilmember Langer, to adopt the Consent Calendar. The motion carried by the following vote: Aye: 5 - Mayor Buxbaum, Councilmember Cooper, Councilmember Hankins, Councilmember Langer and Councilmember Roe Excused: 2 - Mayor Pro Tem Jones and Councilmember Selby 5. PUBLIC HEARING - None 6. OTHER BUSINESS 6.A 15-0822 Direction to Negotiate a Specific Scope of Work with a Consultant Team for the Downtown Strategy Senior Planner/Downtown Strategy Project Manager Amy Buckler reviewed the scope of work and selection process. She announced that MAKERS Architecture and Urban Design, LLP is the recommended team. She noted next steps include negotiating a specific contract with the consultant and bringing this forward on Consent. A detailed public participation plan will then be brought to Council. Councilmembers asked clarifying questions. Because of timing, the Council did not want to table the issue as requested by Ms. Arnold under Public Communications. Councilmember Cooper moved, seconded by Councilmember Hankins, to direct staff to negotiate a specific scope of work with MAKERS Architecture and Urban Design, LLP for the Downtown Strategy. The motion carried by the following vote: Aye: 5 - Mayor Buxbaum, Councilmember Cooper, Councilmember Hankins, Councilmember Langer and Councilmember Roe City of Olympia Page 2 City Council Meeting Minutes September 1, 2015 Excused: 2 - Mayor Pro Tem Jones and Councilmember Selby 7. CONTINUED PUBLIC COMMUNICATION - None 8. REPORTS AND REFERRALS 8.A COUNCIL INTERGOVERNMENTAL/COMMITTEE REPORTS AND REFERRALS Councilmembers reported on meetings and events they attended. 8.B CITY MANAGER'S REPORT AND REFERRALS City Manager Steve Hall reported on storm damage throughout the City. He also addressed a letter received from Puget Sound Energy (PSE) regarding a complaint that came to Council of a possible fire hazard at a house on Central Street. He stated PSE is making recommendations to rectify this hazard. 9. EXECUTIVE SESSION 9.A 15-0842 Executive Session Pursuant to RCW 42.30.110 (1)(b) - Real Estate Matter The Executive Session was held and no decisions were made. 10. ADJOURNMENT Mayor Buxbaum announced there is no Council meeting next week. The meeting was recessed at 8:29 p.m. to reconvene in Executive Session to discuss a real estate matter. Mayor Buxbaum announced no decisions will be made, the meeting is expected to last no longer than one hour, and Council will adjourn immediately following the Executive Session. Staff present included the City Manager Steve Hall, Assistant City Manager Jay Burney, City Attorney Mark Barber, and Public Works Director Rich Hoey. The meeting adjourned at 9:25 p.m. City of Olympia Page 3