City Council
Regular MeetingOlympia, WA · October 13, 2015
Minutes
City Hall
Meeting Minutes 601 4th Avenue E
Olympia, WA 98501
City Council Information: 360.753.8244
Tuesday, October 13, 2015 7:00 PM Council Chambers
1. ROLL CALL
Present: 7 - Mayor Stephen H. Buxbaum, Mayor Pro Tem Nathaniel Jones,
Councilmember Jim Cooper, Councilmember Julie Hankins,
Councilmember Steve Langer, Councilmember Jeannine Roe and
Councilmember Cheryl Selby
1.A ANNOUNCEMENTS - None
1.B APPROVAL OF AGENDA
The agenda was approved.
2. SPECIAL RECOGNITION
2.A 15-0981 A Proclamation Proclaiming October 17-24 as We Stopped Cholera
Victory Week
The recognition was received.
2.B 15-0973 Special Recognition - Announcement of Public Participation Details for
Downtown Strategy
The recognition was received.
2.C 15-0951 Presentation on Recent Kato Sister City Trip by Mayor Pro Tem Jones
and Councilmember Selby
The recognition was received.
3. PUBLIC COMMUNICATION
The following people spoke: James Wellings, Nicholas Hefling, Ron Nesbitt, Joshua
Deal, Glen Morgan, Holly West, Joe Hanna, Kathleen Blanchette, and Nicholas Little.
COUNCIL RESPONSE TO PUBLIC COMMUNICATION (Optional)
Mayor Buxbaum requested that City Manager Steve Hall check in with the railroad to
learn about ongoing clean up efforts that are occurring on railroad property.
Councilmember Roe asked that signage with contact information for the railroad be
posted.
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City Council Meeting Minutes October 13, 2015
4. CONSENT CALENDAR
4.A 15-0976 Approval of October 6, 2015 Special Study Session Meeting Minutes
The minutes were adopted.
4.B 15-0978 Approval of October 6, 2015 City Council Meeting Minutes
The minutes were adopted.
4.C 15-0984 Bills and Payroll Certification
Payroll check numbers 88136 through 88198 and Direct Deposit transmissions:
Total: $3,937,375.98; Claim check numbers 3665058 through 3665754: Total:
$6,119,814.46.
The decision was adopted.
4.D 15-0975 Approval of Interlocal Agreement with Lewis County for Jail Services
The decision was adopted.
4. SECOND READINGS
4.E 15-0940 Approval of Appropriation Ordinance in the Amount of $67,736 for
Additional Community Planning and Development Staff
The ordinance was adopted on second reading.
Approval of the Consent Agenda
Councilmember Langer moved, seconded by Councilmember Hankins, to
adopt the Consent Calendar. The motion carried by the following vote:
Aye: 7 - Mayor Buxbaum, Mayor Pro Tem Jones, Councilmember Cooper,
Councilmember Hankins, Councilmember Langer, Councilmember
Roe and Councilmember Selby
4. FIRST READINGS - None
5. PUBLIC HEARING
5.A 15-0966 Public Hearing - Draft Community Development Block Grant (CDBG)
Annual Report for Program Year 2014
Housing Program Manager Anna Schlecht provided background on the topic. Mayor
Buxbaum opened the public hearing at 8:15 p.m. No one spoke, so the public
hearing was closed at 8:15 p.m. He announced written comment will be accepted
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City Council Meeting Minutes October 13, 2015
until 5:00 p.m., October 19.
The public hearing was held and closed.
5.B 15-0956 Public Hearing on the Draft 2016-2021 Capital Facilities Plan (CFP)
Administrative Services Director Jane Kirkemo, Olympia School District Assistant
Superintendent Jennifer Priddy, Planning Commission Finance Subcommittee Chair
Jessica Bateman, and Bicycle and Pedestrian Advisory Committee Chair Clark
Gilman provided background on the topic.
Councilmembers asked clarifying questions. Mayor Buxbaum opened the public
hearing at 9:08 p.m. The following people spoke: Joe Hanna, Brad (last name not
stated), Karen Messmer, and Joseph Ford. Mayor Buxbaum closed public comment
at 9:14 p.m., but indicated the written record will remain open until 5:00 p.m., October
22.
The public hearing was held and closed.
6. OTHER BUSINESS
6.A 15-0947 Approval of Medela Zoning Map Amendment (“Rezone”)
Recommendation
Mayor Buxbaum provided background on the topic. Mayor Pro Tem Jones stated he
testified to Thurston County Commissioners about the rezone. He indicated he can
make a fair and impartial decision but in order to expedite the proceedings recused
himself. Mayor Buxbaum thanked him for his principled approach to the process.
Mayor Pro Tem Jones left Chambers for the rest of the hearing at 9:40 p.m.
Mayor Buxbaum asked if anyone present had a challenge pertaining to the
appearance of fairness doctrine. Joe Hanna challenged Mayor Buxbaum, stating he
met with the Eastside Neighborhood Association where he discussed the issue.
Teresa Goen-Burgman stated the Thurston Transportation Oriented Development
group has members who are associated with Medela. Medela is associated with
Habitat with Humanity, of which Mayor Pro Tem Jones is a board member.
City Attorney Mark Barber asked each Councilmember if they could proceed in a fair
and impartial manner. Each Councilmember indicated they could. Councilmember
Roe disclosed she attended a Thurston Thrives meeting but had no knowledge the
organization is affiliated with the Medela rezone.
Principal Planner Todd Stamm gave further background on the subject.
Councilmembers asked clarifying questions. Following discussion, Councilmembers
agreed the SEPA process was appropriate to mitigate regulations for development
occurring adjacent to cemeteries.
Councilmember Langer moved, seconded by Councilmember Cooper, to
approve the recommendation of the Hearing Examiner amending Olympia
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City Council Meeting Minutes October 13, 2015
Zoning Map as described and direct staff to prepare and present an
implementing ordinance including additional regulations regarding
development adjacent to cemeteries. City Attorney Mark Barber asked for
Councilmembers to state their vote. The motion carried by the following
vote:
Aye: 4 - Mayor Buxbaum, Councilmember Cooper, Councilmember Langer
and Councilmember Selby
Nay: 2 - Councilmember Hankins and Councilmember Roe
Recused: 1 - Mayor Pro Tem Jones
Mayor Pro Tem Jones returned to the meeting at 10:27 p.m.
7. CONTINUED PUBLIC COMMUNICATION
8. REPORTS AND REFERRALS
Mayor Buxbaum announced there will be a Study Session on October 20 at 6:00 p.m.
and an Executive Session at 7:30 p.m. The next regular Council meeting is on
October 27.
8.A COUNCIL INTERGOVERNMENTAL/COMMITTEE REPORTS AND
REFERRALS
Councilmembers reported on meetings and events attended.
Councilmember Hankins left at 10:35 p.m.
8.B CITY MANAGER'S REPORT AND REFERRALS
Mr. Hall requested a referral to the Land Use and Environment Committee to discuss
creating a more efficient process for land acquisition for Council approved projects.
He noted this is not a timely issue. The Council agreed to the referral.
9. ADJOURNMENT
The meeting adjourned at 10:49 p.m.
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Agenda
City Hall
Meeting Agenda 601 4th Avenue E
Olympia, WA 98501
City Council Information: 360.753.8447
Tuesday, October 13, 2015 7:00 PM Council Chambers
1. ROLL CALL
1.A ANNOUNCEMENTS - None
1.B APPROVAL OF AGENDA
2. SPECIAL RECOGNITION
2.A 15-0981 A Proclamation Proclaiming October 17-24 as We Stopped Cholera
Victory Week
Attachments: We Stopped Cholera Victory Week
2.B 15-0973 Special Recognition - Announcement of Public Participation Details for
Downtown Strategy
Attachments: Public Process Details
2.C 15-0951 Presentation on Recent Kato Sister City Trip by Mayor Pro Tem Jones
and Councilmember Selby
3. PUBLIC COMMUNICATION
(Estimated Time: 0-30 Minutes) (Sign-up Sheets are provided in the Foyer.)
During this portion of the meeting, citizens may address the City Council regarding items related to City
business, including items on the Agenda. In order for the City Council to maintain impartiality and the
appearance of fairness in upcoming matters and to comply with Public Disclosure Law for political
campaigns, speakers will not be permitted to make public comments before the Council in these three
areas: (1) on agenda items for which the City Council either held a Public Hearing in the last 45 days,
or will hold a Public Hearing within 45 days, or (2) where the public testimony may implicate a matter on
which the City Council will be required to act in a quasi-judicial capacity, or (3) where the speaker
promotes or opposes a candidate for public office or a ballot measure.
Individual comments are limited to three (3) minutes or less. In order to hear as many people as
possible during the 30-minutes set aside for Public Communication, the City Council will refrain from
commenting on individual remarks until all public comment has been taken. The City Council will allow
for additional public comment to be taken at the end of the meeting for those who signed up at the
beginning of the meeting and did not get an opportunity to speak during the allotted 30-minutes.
COUNCIL RESPONSE TO PUBLIC COMMUNICATION (Optional)
4. CONSENT CALENDAR
(Items of a Routine Nature)
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City Council Meeting Agenda October 13, 2015
4.A 15-0976 Approval of October 6, 2015 Special Study Session Meeting Minutes
Attachments: Minutes
4.B 15-0978 Approval of October 6, 2015 City Council Meeting Minutes
Attachments: Minutes
4.C 15-0984 Bills and Payroll Certification
Attachments: Certification Docs
4.D 15-0975 Approval of Interlocal Agreement with Lewis County for Jail Services
Attachments: Lewis County ILA for Use of Jail Facilities
4. SECOND READINGS
4.E 15-0940 Approval of Appropriation Ordinance in the Amount of $67,736 for
Additional Community Planning and Development Staff
Attachments: Ordinance
4. FIRST READINGS - None
5. PUBLIC HEARING
5.A 15-0966 Public Hearing - Draft Community Development Block Grant (CDBG)
Annual Report for Program Year 2014
Attachments: CDBG Annual CAPER PY 2014
DRAFT 2015 Citizens Summary
5.B 15-0956 Public Hearing on the Draft 2016-2021 Capital Facilities Plan (CFP)
Attachments: Hyperlink to 2016-2021 Preliminary CFP
Hyperlink to 2016-2021 OSD Draft CFP
OPC Letter
BPAC Letter
PRAC Letter
UAC Letter
2016 Preliminary CFP Project Summary
6. OTHER BUSINESS
6.A 15-0947 Approval of Medela Zoning Map Amendment (“Rezone”)
Recommendation
Attachments: Medela Recommendation 8/11/2015
Detailed Staff Report
ATT A Medela Application
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City Council Meeting Agenda October 13, 2015
ATT B Map of Medela Rezone Site
ATT C Vicinity Map
ATT D MOU
ATT E Hanna Statement to OCC
ATT F Edwards Ltr of 6/22/2015
ATT G Rehberger Ltr of 7/20/2015
ATT H Placeholder for Screenshot
ATT I Northern Rezone Boundary Photo 07122015
ATT J SEPA DNS AND HEARING NOTICE
ATT K Area Photos
ATT L Future Land Use Map Excerpt
ATT M Land Use Goal 13 and Related Policies
ATT N Future Land Use Map
ATT O Zoning Table Excerpts
ATT P Dept of Archeology Ltr 3/3/2014
ATT Q Sadlier Email of 7/8/2015
ATT R Local Access and Neighbrhd Collectors
ATT S Smith Memo of 7/10/2015
ATT T Misc Public Questions
ATT U Index and Public Comments THRU 07102015
Ex. 23 Cascadia Law Group ltr 7/8/2015
Ex. 24 Cascadia Law Group Ltr 7/10/2015
Ex 25 Edwards Letter
Ex. 26 Medela Rezone
Ex. 27 Cascadia Law Group 7/13/2015
Ex 28 Google Maps Excerpt
Ex 29 Gopher Soils Map
Ex 30 Flood Zone Mapping
Ex 31 Council Minutes 4/21/2015
Ex 32 Transportation 2030 Map
Ex 33 Bike Route Map
Ex 34 I.T. System Map
Ex 35 Olympia Parks & Trail Map
Ex 36 SJC Wetland Review
Ex 37 Lisa Palazzi Resume
Ex 38 Papers from Ms. Blanchette
Ex 39 Forest Funeral Home
Supplemental Packet of Materials Following the Hearing
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City Council Meeting Agenda October 13, 2015
Ex. 40 Late Email Banomi Property
7. CONTINUED PUBLIC COMMUNICATION
(If needed for those who signed up earlier and did not get an opportunity to speak during the allotted 30
minutes)
8. REPORTS AND REFERRALS
8.A COUNCIL INTERGOVERNMENTAL/COMMITTEE REPORTS AND
REFERRALS
8.B CITY MANAGER'S REPORT AND REFERRALS
9. ADJOURNMENT
The City of Olympia is committed to the non-discriminatory treatment of all persons in employment and
the delivery of services and resources. If you require accommodation for your attendance at the City
Council meeting, please contact the Council's Secretary at 360.753-8244 at least 48 hours in advance
of the meeting. For hearing impaired, please contact us by dialing the Washington State Relay Service
at 7-1-1 or 1.800.833.6384.
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