City Council

City Hall Meeting Minutes 601 4th Avenue E Olympia, WA 98501 City Council Information: 360.753.8244 Saturday, January 12, 2019 8:30 AM Coach House, 221 21st Ave SW Special Meeting - Council Annual Retreat 1. ROLL CALL Present: 6 - Mayor Cheryl Selby, Mayor Pro Tem Nathaniel Jones, Councilmember Jessica Bateman, Councilmember Clark Gilman, Councilmember Lisa Parshley and Councilmember Renata Rollins Excused: 1 - Councilmember Jim Cooper 2. BUSINESS ITEM 2.A 19-0059 2019 City Council Retreat Facilitator Nancy Campbell welcomed Councilmembers and gave a brief overview of the work completed the day before. Senior Planner Stacy Ray led the Councilmembers in a discussion regarding ways to engage the community. This included discussing goals, challenges, and possible strategies. Councilmembers discussed roles and responsibilities as Mayor, Mayor Pro Tem, Council advisory committee liaisons, committee chairs, and inter-jurisdictional representatives, as well as the role of staff, and partners/stakeholders. They also discussed an RFP process used for individuals and firms to contract with the City to provide policy analyst services. The Council also discussed the process for requesting research once the policy analyst is in place. Councilmembers discussed preparation for 2019. Several issues were discussed including the budget challenges for 2019, the need to get public health involved in the homelessness issue, and possibly pausing some park acquisitions to focus on other issues. Councilmembers toured the homeless mitigation site located on Olympia Avenue and Franklin Street. Thurston County Manager Ramiro Chavez, Thurston County Project Manager Rick Thomas, and Thomas Architecture Studio representative Ron Thomas presented the preliminary design options for the proposed new County Courthouse locations and designs. City of Olympia Page 1 City Council Meeting Minutes January 12, 2019 Councilmembers reviewed committee assignments and assigned delegates and alternates to committees. The discussion was completed. 2.B 19-0206 Selection of Mayor Pro Tem Councilmember Parshley moved, seconded by Councilmember Gilman, to appoint Councilmember Bateman as Mayor Pro Tem. Aye: 6 - Mayor Selby, Mayor Pro Tem Jones, Councilmember Bateman, Councilmember Gilman, Councilmember Parshley and Councilmember Rollins Excused: 1 - Councilmember Cooper 3. ADJOURNMENT The meeting adjourned at 2:15 p.m. City of Olympia Page 2