City Council

City Hall Meeting Minutes 601 4th Avenue E Olympia, WA 98501 City Council Information: 360.753.8244 Tuesday, May 5, 2020 5:30 PM Online or Via Phone Register to attend: https://bit.ly/2SovO3x Register to testify at public hearings: 5.A - https://www.surveymonkey.com/r/NQH6QJD 5.B - https://www.surveymonkey.com/r/NCM76YS 1. ROLL CALL Present: 7 - Mayor Cheryl Selby, Mayor Pro Tem Jessica Bateman, Councilmember Jim Cooper, Councilmember Clark Gilman, Councilmember Dani Madrone, Councilmember Lisa Parshley and Councilmember Renata Rollins 1.A ANNOUNCEMENTS - None 1.B APPROVAL OF AGENDA The agenda was approved. 2. SPECIAL RECOGNITION 2.A 20-0200 Special Recognition - Proclamation Recognizing Olympia Bicycle Month Councilmember Gilman read the proclamation. The recognition was received. 2.B 20-0352 Special Recognition - Proclamation Recognizing Olympia Heritage Month Historic Preservation Officer Marygrace Goddu discussed Historic Preservation Month and women of Olympia. Mayor Selby read the proclamation. The recognition was received. 3. PUBLIC COMMENT - None 4. CONSENT CALENDAR 4.A 20-0366 Approval of April 21, 2020 City Council Meeting Minutes The minutes were adopted. City of Olympia Page 1 City Council Meeting Minutes May 5, 2020 4.B 20-0345 Approval of 2020 Neighborhood Matching Grant Allocation Councilmember Gilman commented on the neighborhood matching grant recommendations. The decision was adopted. 4.C 20-0355 Approval of a Resolution Authorizing the Purchase of Real Estate Owned by Trevor Tirapelle for Park Purposes The resolution was adopted. 4.D 20-0358 Approval of a Resolution to Reallocate 2020 Lodging Tax Revenue The resolution was adopted. 4.E 20-0362 Approval of a Resolution to Reallocate $175,000 from Council-Approved Policy Analyst Contracts to Unallocated General Fund The resolution was adopted. 4. SECOND READINGS (Ordinances) 4.F 20-0310 Approval of an Ordinance Amending the City of Olympia Zoning Map to Rezone the Stoll Road Property The ordinance was adopted on second reading. 4.G 20-0329 Approval of an Ordinance to Establish a Process to Add a Pool of Citizen Representatives to Assist with Investigations Pursuant to State Initiative 940 The ordinance was adopted on second reading. 4. FIRST READINGS (Ordinances) - None Approval of the Consent Agenda Councilmember Parshley moved, seconded by Councilmember Gilman, to adopt the Consent Calendar. The motion carried by the following vote: Aye: 7 - Mayor Selby, Mayor Pro Tem Bateman, Councilmember Cooper, Councilmember Gilman, Councilmember Madrone, Councilmember Parshley and Councilmember Rollins 5. PUBLIC HEARING 5.A 20-0349 Public Hearing to Consider an Ordinance Declaring a Continuing State of a Public Health Emergency Related to Homelessness and COVID-19 - City of Olympia Page 2 City Council Meeting Minutes May 5, 2020 First and Final Reading Interim Assistant City Manager Keith Stahley provided background on the continuing health crisis and highlighted City efforts to assist unhoused citizens. Mayor Selby opened the public hearing, noted no one signed up to testify, and closed the public hearing. Councilmember Cooper moved, seconded by Councilmember Parshley, to approve the ordinance on first and final reading to declare a continuing state of public health emergency relating to human health and environmental conditions caused by increasing homelessness in our community. The motion carried by the following vote: Aye: 7 - Mayor Selby, Mayor Pro Tem Bateman, Councilmember Cooper, Councilmember Gilman, Councilmember Madrone, Councilmember Parshley and Councilmember Rollins 5.B 20-0356 Public Hearing to Consider Amendments to the Annual Action Plan to Reallocate New (CDBG-CV) and Existing (Program Year 2019 and 2020) Community Development Block Grant Funds due to the COVID-19 Public Health Emergency Mr. Stahley provided background on CDBG funding allocations. Home Fund Program Manager Cary Retlin highlighted program activities. Councilmembers asked clarifying questions. Mayor Selby opened the public hearing. Michael Cade spoke. Mayor Selby closed the public hearing. The public hearing was held and closed. 6. OTHER BUSINESS 6.A 20-0347 Approval of an Ordinance Related to Downtown Design Guidelines Senior Planner Joyce Phillips gave a presentation on downtown design guidelines. Councilmembers asked clarifying questions. Councilmember Gilman moved, seconded by Councilmember Parshley, to approve the ordinance related to downtown design guidelines on first reading and forward to second reading. The motion carried by the following vote: Aye: 7 - Mayor Selby, Mayor Pro Tem Bateman, Councilmember Cooper, Councilmember Gilman, Councilmember Madrone, Councilmember Parshley and Councilmember Rollins 6.B 20-0365 Council Discussion Regarding Executive Search for a City Manager Mayor Selby discussed background on the City Manager search process since former City of Olympia Page 3 City Council Meeting Minutes May 5, 2020 City Manager Steve Hall's retirement. Councilmembers discussed the proposal to suspend the search for City Manager and spoke in support of appointing Jay Burney to the position. Councilmember Cooper moved, seconded by Mayor Pro Tem Bateman, to terminate the search for a City Manager and direct the City Attorney to prepare an employment agreement with Steven J. (“Jay”) Burney as City Manager for Council’s consideration and subsequent action at next week's Council meeting. The motion carried by the following vote: Aye: 7 - Mayor Selby, Mayor Pro Tem Bateman, Councilmember Cooper, Councilmember Gilman, Councilmember Madrone, Councilmember Parshley and Councilmember Rollins 7. CONTINUED PUBLIC COMMENT - None 8. REPORTS AND REFERRALS 8.A COUNCIL INTERGOVERNMENTAL/COMMITTEE REPORTS AND REFERRALS Councilmembers reported on meetings attended. 8.B CITY MANAGER'S REPORT AND REFERRALS - None 9. ADJOURNMENT The meeting adjourned at 7:25 p.m. City of Olympia Page 4