City Council

City Hall Meeting Minutes 601 4th Avenue E Olympia, WA 98501 City Council Information: 360.753.8244 Tuesday, April 16, 2024 6:00 PM Council Chambers, Online and Via Phone Register to Attend: https://us02web.zoom.us/webinar/register/WN_yMobdYYzSwu_0BKVFBS0fA 1. ROLL CALL Present: 6 - Mayor Dontae Payne, Councilmember Jim Cooper, Councilmember Clark Gilman, Councilmember Dani Madrone, Councilmember Lisa Parshley and Councilmember Robert Vanderpool Excused: 1 - Mayor Pro Tem Yến Huỳnh 1.A ANNOUNCEMENTS - None 1.B APPROVAL OF AGENDA The agenda was approved. 2. SPECIAL RECOGNITION 2.A 24-0316 Special Recognition - Veteran Suicide Prevention Vehicle Emblems Fleet Operations Supervisor Jaime Mastache shared that the City will be participating in the Veteran Suicide Prevention Vehicle Emblems that will be placed on City-owned vehicle license plates. Department of Veteran Affairs Deputy Director Soloman Gilbert shared information regarding the program. The recognition was received. 2.B 24-0321 Special Recognition - Proclamation Recognizing Olympia Bicycle Month Councilmember Vanderpool read a proclamation recognizing Olympia Bicycle Month. Program Specialist Kristin Gilkerson and Intercity Transit Bicycle Community Challenge Coordinator Duncan Green shared information regarding the 26th annual Thurston County Bicycle Community Challenge. The recognition was received. City of Olympia Page 1 City Council Meeting Minutes April 16, 2024 2.C 24-0329 Special Recognition - Proclamation Recognizing National Community Development Month Councilmember Madrone read a proclamation recognizing National Community Development Month. Community Development Block Grant (CDBG) Program Manager Anastasia Everett shared information regarding the City's CDGB Program and it's impact on the community. The recognition was received. 3. PUBLIC COMMENT The following people spoke: RJ Hershey, John Pettit, Mindy Reule, Crystal Beeler and Corey Hjalseth. 4. CONSENT CALENDAR 4.A 24-0330 Approval of April 9, 2024 City Council Meeting Minutes The minutes were adopted. 4.B 24-0331 Approval of Bills and Payroll Certification Payroll periods 2/29/24 through 3/31/24 and Direct Deposit transmissions: Total: $6,142,524.70; Claim expenditures 2/2/24 through 3/21/24: Total: $15,341,228.62. The decision was adopted. 4.C 24-0324 Approval of an Appointment to the Social Justice and Equity Commission to Fill a Vacancy The decision was adopted. 4.D 24-0320 Approval of Updates to the City of Olympia Investment Policy The decision was adopted. 4.E 24-0274 Approval of a Resolution Authorizing a Land and Water Conservation Fund Grant Application to the Recreation and Conservation Office (RCO) for Yelm Highway Community Park Phase I The resolution was adopted. 4.F 24-0275 Approval of a Resolution Authorizing a Youth Athletic Facilities Grant Application to the Recreation and Conservation Office for LBA Park Baseball Fields Renovation Phase 2 The resolution was adopted. City of Olympia Page 2 City Council Meeting Minutes April 16, 2024 4. SECOND READINGS (Ordinances) 4.H 24-0282 Approval of an Ordinance Amending Ordinance 7382 (First Quarter Budget Amendment) The ordinance was adopted on second reading. 4.I 24-0283 Approval of an Ordinance Adopting the 2023 Engineering Design and Development Standards Update The ordinance was adopted on second reading. 4.J 24-0299 Approval of an Ordinance Granting a Master Permit to Ziply Fiber The ordinance was adopted on second reading. 4. FIRST READINGS (Ordinances) 4.K 24-0311 Approval of an Ordinance Authorizing Acceptance of a Donation of “Life is Water” as a Gift of Art from the West Olympia Rotary Club The ordinance was approved on first reading and moved to second reading. 4.L 24-0322 Approval of an Ordinance Amending Olympia Municipal Code Chapter 2.12 to include the Finance Director The ordinance was approved on first reading and moved to second reading. Approval of the Consent Agenda Councilmember Parshley moved, seconded by Councilmember Cooper, to adopt the Consent Calendar. The motion carried by the following vote: Aye: 6 - Mayor Payne, Councilmember Cooper, Councilmember Gilman, Councilmember Madrone, Councilmember Parshley and Councilmember Vanderpool Excused: 1 - Mayor Pro Tem Huỳnh PULLED FOR SEPARATE ACTION 4.G 24-0279 Approval of an Ordinance Amending Olympia Municipal Code Related to Relocation Assistance and Additional Renter Protections Councilmember Madrone moved, seconded by Councilmember Cooper, to approve on second reading the ordinance amending OMC 5.82 related to relocation assistance and additional renter protections, with the following amendment to the definition of family: “Immediate family member” means a spouse, domestic partner, or partner in a committed intimate relationship; or City of Olympia Page 3 City Council Meeting Minutes April 16, 2024 a parent, grandparent, child, grandchild, sibling, aunt, uncle, niece, or nephew, including when related by law, such as through marriage, domestic partnership, or committed intimate relationship. The motion carried by the following vote: Aye: 6 - Mayor Payne, Councilmember Cooper, Councilmember Gilman, Councilmember Madrone, Councilmember Parshley and Councilmember Vanderpool Excused: 1 - Mayor Pro Tem Huỳnh 5. PUBLIC HEARING - None 6. OTHER BUSINESS 6.A 24-0312 Approval of the Grass Lake Nature Park Public Art Concept Design Arts Program & Planning Supervisor Stephanie Johnson gave an overview of the Grass Lake Nature Park Public Art Project. Artist Gabe Singer discussed the design of the art piece. Councilmembers asked clarifying questions. Councilmember Gilman moved, seconded by Councilmember Madrone, to approve the Grass Lake Nature Park Public Art Concept Design. The motion carried by the following vote: Aye: 6 - Mayor Payne, Councilmember Cooper, Councilmember Gilman, Councilmember Madrone, Councilmember Parshley and Councilmember Vanderpool Excused: 1 - Mayor Pro Tem Huỳnh 6.B 24-0285 Parking Strategy Briefing Parking Services Program Specialist Chelsea Baker van Drood gave a briefing regarding the City of Olympia Parking Strategy. Councilmembers asked clarifying questions. The report was received. 6.C 24-0284 Approval for Continued Exploration for Creation of a Tax Audit Team Tax and License Analyst Brandie Andrews shared an overview of the proposed creation of a Tax Audit Team. Councilmembers asked clarifying questions. City of Olympia Page 4 City Council Meeting Minutes April 16, 2024 Councilmember Parshley moved, seconded by Councilmember Cooper, to approve the continued exploration of a tax audit program, directing the Finance Department to continue working toward its creation, including approving necessary budgetary funding and FTE as part of a future 2024 budget adjustment ordinance. The motion carried by the following vote: Aye: 6 - Mayor Payne, Councilmember Cooper, Councilmember Gilman, Councilmember Madrone, Councilmember Parshley and Councilmember Vanderpool Excused: 1 - Mayor Pro Tem Huỳnh 7. CONTINUED PUBLIC COMMENT - None 8. COUNCIL INTERGOVERNMENTAL/COMMITTEE REPORTS AND REFERRALS Councilmembers reported on meeting and events attended. 9. CITY MANAGER'S REPORT AND REFERRALS Assistant City Manager Debbie Sullivan noted this meeting was the last one for Community Planning & Development Director Leonard Bauer before he retires in a few weeks. 10. ADJOURNMENT The meeting adjourned at 9:03 p.m. City of Olympia Page 5