City Council
Regular MeetingOlympia, WA · March 4, 2025
Minutes
City Hall
Meeting Minutes - Final 601 4th Avenue E
Olympia, WA 98501
Information: 360.753.8441
City Council
Tuesday, March 4, 2025 6:00 PM Council Chambers, Online and Via
Phone
Register to Attend:
https://us02web.zoom.us/webinar/register/WN_6Rq86-TGQo6hXbFi-e-asA
1. ROLL CALL
Present: 6 - Mayor Dontae Payne, Mayor Pro Tem Yến Huỳnh, Councilmember
Clark Gilman, Councilmember Kelly Green, Councilmember Dani
Madrone and Councilmember Robert Vanderpool
Excused: 1 - Councilmember Jim Cooper
1.A ANNOUNCEMENTS - None
1.B APPROVAL OF AGENDA
The agenda was approved.
2. SPECIAL RECOGNITION
2.A 25-0172 Special Recognition - Proclamation Recognizing Disability Awareness
Month
Councilmember Vanderpool read the proclamation.
Disability Justice Task Force Project Manager Joslyn Nelson and Disability Inclusion
Network Co Chair Sarah Norton accepted the proclamation and shared information
regarding the history of disability rights and challenges for disabled community
members.
The recognition was received.
3. PUBLIC COMMENT
The following people spoke: Damiya Burling and Robert Burgess.
4. CONSENT CALENDAR
4.A 25-0190 Approval of February 25, 2025 Olympia City Council Meeting Minutes
The minutes were adopted.
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City Council Meeting Minutes - Final March 4, 2025
4.B 25-0199 Approval of the Proposed 2025 Youth Council Work Plan
The decision was adopted.
4.C 25-0180 Approval of a Resolution Authorizing a Professional Services
Agreement with McKinstry Essention, LLC for the Facility Condition
Assessment and Building Electrification Plan
The resolution was adopted.
4. SECOND READINGS (Ordinances) - None
4. FIRST READINGS (Ordinances)
4.D 25-0185 Approval of an Ordinance Amending Olympia Municipal Code Title
13.20 Related to LOTT Regulations
The ordinance was approved on first reading and moved to second reading.
Approval of the Consent Agenda
Councilmember Vanderpool moved, seconded by Councilmember Madrone,
to adopt the Consent Calendar. The motion carried by the following vote:
Aye: 6 - Mayor Payne, Mayor Pro Tem Huỳnh, Councilmember Gilman,
Councilmember Green, Councilmember Madrone and
Councilmember Vanderpool
Excused: 1 - Councilmember Cooper
5. PUBLIC HEARING - None
6. OTHER BUSINESS
6.A 25-0195 Approval of an Ordinance to Amend Olympia Municipal Code Chapter
2.100 Related to the Establishment of a Community Policing Board
Assistant City Manager Stacey Ray shared an overview of the creation and structure
of the Social Justice and Equity Commission.
Councilmembers asked clarifying questions.
Mayor Pro Tem Huỳnh moved, seconded by Councilmember Gilman, to
approve on first reading, and forward to second reading, an ordinance to
amend Olympia Municipal Code Chapter 2.100 related to establishment of a
Community Policing Board. The motion carried by the following vote:
Aye: 6 - Mayor Payne, Mayor Pro Tem Huỳnh, Councilmember Gilman,
Councilmember Green, Councilmember Madrone and
Councilmember Vanderpool
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City Council Meeting Minutes - Final March 4, 2025
Excused: 1 - Councilmember Cooper
7. CONTINUED PUBLIC COMMENT - None
8. COUNCIL INTERGOVERNMENTAL/COMMITTEE REPORTS AND
REFERRALS
8.A 25-0200 Consider a Referral Regarding Allocating City Council Goal Funds to
World Relief to Assist with the Support of Immigrant and Refugee
Families Settled in Olympia and Thurston County
Councilmembers reported on meeting and events attended.
Councilmember Green moved, seconded by Councilmember Madrone, to
approve the referral to allocate City Council goal funds to World Relief to
Assist with the support of immigrant and refugee families settled in Olympia
and Thurston County and encourage the cities of Tumwater and Lacey along
with Thurston County to follow suit. The motion carried by the following
vote:
Aye: 6 - Mayor Payne, Mayor Pro Tem Huỳnh, Councilmember Gilman,
Councilmember Green, Councilmember Madrone and
Councilmember Vanderpool
Excused: 1 - Councilmember Cooper
9. CITY MANAGER'S REPORT AND REFERRALS
City Manager Jay Burney reported he is working to arrange a joint meeting with the
Port of Olympia. He also announced the appointment of Susan McLaughlin as the
City's new Community Planning and Economic Development Director and thanked
Acting Director Tim Smith for his service in the acting role.
10. EXECUTIVE SESSION
10.A 25-0197 Executive Session Pursuant to RCW 42.30.110(1)(b); RCW 42.30.110
(1)(c) - Real Estate Matter and RCW 42.30.110(1)(i); Litigation and
Potential Litigation
Mayor Payne recessed the meeting at 7:22 p.m. He asked the Council to reconvene
in 5 minutes for an executive Session pursuant to RCW 42.30.110(1)(b); RCW
42.30.110 (1)(c) - Real Estate Matter and RCW 42.30.110(1)(i); Litigation and
Potential Litigation.
Mayor Payne reconvened the meeting at 7:27 p.m. He announced no decisions would
be made, the meeting was expected to last no longer than 90 minutes, and the
Council would adjourn immediately following the Executive Session. The Executive
Session was adjourned at 8:28 p.m. The City Attorney was present at the Executive
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City Council Meeting Minutes - Final March 4, 2025
Session.
The executive session was held and no decisions were made.
10. ADJOURNMENT
The meeting was adjourned at 8:28 p.m.
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Agenda
Meeting Agenda City Hall
601 4th Avenue E
Olympia, WA 98501
City Council
Information: 360.753.8244
Tuesday, March 4, 2025 6:00 PM Council Chambers, Online and
Via Phone
Register to Attend:
https://us02web.zoom.us/webinar/register/WN_6Rq86-TGQo6hXbFi-e-asA
1. ROLL CALL
1.A ANNOUNCEMENTS
1.B APPROVAL OF AGENDA
2. SPECIAL RECOGNITION
2.A 25-0172 Special Recognition - Proclamation Recognizing Disability Awareness
Month
Attachments: Proclamation
3. PUBLIC COMMENT
(Estimated Time: 0-30 Minutes) (Sign-up Sheets are provided in the Foyer.)
During this portion of the meeting, community members may address the City Council regarding items
related to City business, including items on the Agenda. In order for the City Council to maintain
impartiality and the appearance of fairness in upcoming matters and to comply with Public Disclosure Law
for political campaigns, speakers will not be permitted to make public comments before the Council in
these two areas: (1) where the public testimony may implicate a matter on which the City Council will be
required to act in a quasi-judicial capacity, or (2) where the speaker promotes or opposes a candidate for
public office or a ballot measure.
Individual comments are limited to two (2) minutes or less. In order to hear as many people as possible
during the 30-minutes set aside for Public Communication, the City Council will refrain from commenting
on individual remarks until all public comment has been taken. The City Council will allow for additional
public comment to be taken at the end of the meeting for those who signed up at the beginning of the
meeting and did not get an opportunity to speak during the allotted 30-minutes.
COUNCIL RESPONSE TO PUBLIC COMMENT (Optional)
4. CONSENT CALENDAR
(Items of a Routine Nature)
4.A 25-0190 Approval of February 24, 2025 Olympia City Council Meeting Minutes
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City Council Meeting Agenda March 4, 2025
Attachments: Minutes
4.B 25-0199 Approval of the Proposed 2025 Youth Council Work Plan
Attachments: Proposed 2025 Work Plan
4.C 25-0180 Approval of a Resolution Authorizing a Professional Services Agreement
with McKinstry Essention, LLC for the Facility Condition Assessment and
Building Electrification Plan
Attachments: Resolution
Agreement
4. SECOND READINGS (Ordinances) - None
4. FIRST READINGS (Ordinances)
4.D 25-0185 Approval of an Ordinance Amending Olympia Municipal Code Title 13.20
Related to LOTT Regulations
Attachments: Ordinance
LOTT Pollution Prevention Rules for Businesses Website
5. PUBLIC HEARING - None
6. OTHER BUSINESS
6.A 25-0195 Approval of an Ordinance to Amend Olympia Municipal Code Chapter
2.100 Related to the Establishment of a Community Policing Board
Attachments: Ordinance
Community Oversight of Law Enforcement Recommendation
7. CONTINUED PUBLIC COMMENT
(If needed for those who signed up earlier and did not get an opportunity to speak during the allotted 30
minutes)
8. COUNCIL INTERGOVERNMENTAL/COMMITTEE REPORTS AND REFERRALS
8.A 25-0200 Consider a Referral Regarding Allocating City Council Goal Funds to
World Relief to Assist with the Support of Immigrant and Refugee Families
Settled in Olympia and Thurston County
Attachments: Referral
9. CITY MANAGER'S REPORT AND REFERRALS
10. EXECUTIVE SESSION
10.A 25-0197 Executive Session Pursuant to RCW 42.30.110(1)(b); RCW 42.30.110 (1)
(c) - Real Estate Matter and RCW 42.30.110(1)(i); Litigation and Potential
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City Council Meeting Agenda March 4, 2025
Litigation
10. ADJOURNMENT
The City of Olympia is committed to the non-discriminatory treatment of all persons in employment and
the delivery of services and resources. If you require accommodation for your attendance at the City
Council meeting, please contact the Council's Executive Assistant at 360.753.8244 at least 48 hours in
advance of the meeting. For hearing impaired, please contact us by dialing the Washington State Relay
Service at 7-1-1 or 1.800.833.6384.
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