Civil Service Commission

City Hall Meeting Minutes 601 4th Avenue E Olympia, WA 98501 Civil Service Commission Contact: Tami Micheau 360.753.8343 Tuesday, July 21, 2015 8:30 AM Room 112 1. CALL TO ORDER The meeting was called to order at 8:30 a.m. 1.A ROLL CALL Present: 2 - Commissioner Oscar Soule, and Chair Linda Villegas Bremer Excused: 1 - Commissioner Reiko Callner STAFF PRESENT Kevin Bossard, Assistant Fire Marshal Greg Wright, Deputy Fire Chief Rich Allen, Police Sergeant Amy Cleveland, Human Resources Tami Micheau, Human Resources 2. APPROVAL OF MINUTES 2.A 15-0727 Approval of June 16, 2015 Civil Service Commission Meeting Minutes The minutes were approved. 3. BUSINESS ITEMS 3.A 15-0729 Update the Life of and Extend Promotional Fire Inspector/Firefighter Register Ms. Cleveland reported the Olympia Fire Department has requested to update the life of and extend the promotional fire inspector/firefighter register for an additional year. One candidate remains on the register and would be eligible for appointment until December 17, 2015. Ms. Cleveland consulted with Commission Counsel Darren Nienaber since the register expired in December 2014. Under Registers and Duration the Civil Service Rules state “the duration of all registers shall normally be one year, as long as it does not jeopardize the reduction-in-force register. The Commission may reduce, extend or update the life of any register, but registers may not exceed two years in duration, City of Olympia Page 1 Civil Service Commission Meeting Minutes July 21, 2015 except the reduction-in-force register.” Mr. Nienaber interpreted the Rule to apply in this situation, and would extend the register to December 2015 upon Commission approval. Commissioner Soule moved, seconded by Chair Villegas Bremer, to extend the register. The motion carried by the following vote: Aye: 2 - Commissioner Soule and Chair Villegas Bremer Excused: 1 - Commissioner Callner 3.B 15-0730 Approval of Entry Level Police Officer Register Ms. Micheau reported 24 candidates were invited to Phase 1 testing and eight candidates were processed through. Interviews were held June 18, 2015; three candidates passed all tests with scores ranging from 82.19%-105.57% and were placed on the Entry Level Police Register. Commissioner Soule moved, seconded by Chair Villegas Bremer, to approve the register. The motion carried by the following vote: Aye: 2 - Commissioner Soule and Chair Villegas Bremer Excused: 1 - Commissioner Callner 3.C 15-0731 Approval of Promotional Police Sergeant Register Ms. Cleveland reported nine candidates applied for the promotional position of Sergeant. The testing included an oral board, a tactical exercise, and a citizen complaint roleplay. Seven candidates passed all phases of the exam with scores ranging from 92.25%-76.01%. Commissioner Soule asked how many Sergeant positions are currently open. Sergeant Allen responded that currently one position is vacant, with additional openings anticipated in 2016. Commissioner Soule moved, seconded by Chair Villegas Bremer, to approve the register. The motion carried by the following vote: Aye: 2 - Commissioner Soule and Chair Villegas Bremer Excused: 1 - Commissioner Callner 4. Fire Department Update Deputy Chief Wright asked if the Commission would be interested in an update from the Fire Department. He reported the Commission recently approved a promotional Captain Fire Training Officer register, which included one person who has accepted City of Olympia Page 2 Civil Service Commission Meeting Minutes July 21, 2015 the offer. Also, an Entry Level Firefighter Register was approved, which included five candidates. Four candidates were given conditional offers, and will start drill school September 2, 2015. One remaining candidate on the register could possibly be hired next year. The Commission also approved the testing process with Public Safety Testing (PST) for Entry Level Firefighters. Olympia Fire Department (OFD) expects to start using this process as soon as the current list expires. PST also conducted the background investigations for the Entry Level Firefighters. OFD is also interested in using PST for the paramedic testing process; this process is different because there are additional partners involved. Lacey Fire District 3, City of Tumwater, and Olympia Fire Department hire paramedics, and currently Medic One is the oversight agency. 5. ADJOURNMENT The meeting was adjourned at 9:30 a.m. City of Olympia Page 3