Civil Service Commission

City Hall Meeting Minutes 601 4th Avenue E Olympia, WA 98501 Civil Service Commission Contact: Tami Micheau 360.753.8343 Tuesday, February 16, 2016 8:30 AM Room 112 1. CALL TO ORDER The meeting was called to order at 8:30 a.m. 1.A ROLL CALL Present: 3 - Commissioner Reiko Callner, Commissioner Oscar Soule, and Chair Linda Villegas Bremer STAFF PRESENT Mike Buchanan, Assistant Fire Chief Steve Nelson, Deputy Police Chief Greg Wright, Deputy Fire Chief Amy Cleveland, Chief Examiner/Secretary Tami Micheau, Human Resources 2. APPROVAL OF MINUTES 16-0211 Approval of January 19, 2016 Civil Service Commission Meeting Minutes The minutes were unanimously approved. 3. PUBLIC COMMENT No public comment. 4. BUSINESS ITEMS 4.A 16-0212 Extend Promotional Police Lieutenant Register Mr. Nelson reported he and two lieutenants have announced retirement plans. The lieutenant's register will expire March 17, 2016, and the police department is requesting to extend the register one year. There are three remaining candidates on the Promotional Police Lieutenant Register, and the department has been preparing the candidates for the upcoming vacancies. Commissioner Soule asked, given the amount of change in a short amount of time, whether the department will implement a reorganization. Mr. Nelson responded that City of Olympia Page 1 Civil Service Commission Meeting Minutes February 16, 2016 the department is planning a reorganization, just not at this time. Commissioner Callner moved, seconded by Commissioner Soule, to approve the extension of the Promotional Police Lieutenant Register. The motion carried by the following vote: Aye: 3 - Commissioner Callner, Commissioner Soule and Chair Villegas Bremer 4.B 16-0226 OFD Fire Lieutenant Testing Process Ms. Cleveland reported the fire department has requested approval of a lieutenant promotional testing process. One vacancy is anticipated this year. Public Safety Testing will administer an assessment center consisting of a tactical exercise, oral board, coaching/counseling exercise, and a technical and leadership panel interview. Public Safety Testing distributed a job task analysis to incumbent lieutenants and a survey to fire department leadership which focused on the future role of fire department lieutenants. The exam has been crafted around those results. Based on the survey and analysis results, the assessment center will be scored by the dimensions identified. At least two dimensions are scored in each exercise, resulting in a final score for each candidate. For example, if one of the dimensions is oral communication, that dimension will be scored over multiple exercises. The minimum passing score is 70%, on each dimension and the entire process. Commissioner Soule moved, seconded by Commissioner Callner, to approve the Fire Lieutenant Testing Process. The motion carried by the following vote: Aye: 3 - Commissioner Callner, Commissioner Soule and Chair Villegas Bremer 5. ADJOURNMENT The meeting adjourned at 8:54 a.m. City of Olympia Page 2