Civil Service Commission

City Hall Meeting Minutes 601 4th Avenue E Olympia, WA 98501 Civil Service Commission Contact: Nicole Camus 360.753.8213 Tuesday, May 16, 2017 8:30 AM Room 112 1. CALL TO ORDER The meeting was called to order at 8:30 a.m. 1.A ROLL CALL Present: 2 - Chair Linda Villegas Bremer and Commissioner Oscar Soule Excused: 1 - Commissioner Reiko Callner OTHERS PRESENT Greg Wright - Deputy Fire Chief OFD Mike Buchanan - Assistant Fire Chief OFD Nicole Camus - Human Resources Laura Wohl - Administrative Services Manager OPD 2. APPROVAL OF AGENDA The agenda was approved. 3. APPROVAL OF MINUTES 17-0565 Approval of April 18th, 2017 Civil Service Commission Meeting Minutes The minutes were approved. 4. PUBLIC COMMENT - NONE 5. ANNOUNCEMENTS - None 6. BUSINESS ITEMS 17-0566 Approval of Promotional Police Sergeant Register Ms. Wohl reported on the development of the Promotional Sergeant Exam. Topics discussed included the development of the test, candidate preparation, and the administration of the assessment center. The testing process included a candidate orientation, assessor preparation, exercises including a written test, structured City of Olympia Page 1 Civil Service Commission Meeting Minutes May 16, 2017 interview, oral presentation with writing exercise, practical scenarios exercise, and supervision/citizen interaction exercise. The exam was completed in two days and measured eight dimensions of the police sergeant position, which were selected based on a task analysis and survey of incumbents and police department leadership. The assessors included Lacey Police Sergeant Terrance Brimmer, Evergreen College Police Chief Stacy Brown, Thurston County Sheriff's Office Sergeant Ken Clark, Mason County Sheriff's Office Lieutenant Travis Adams, Washington State Patrol Sergeant Ryan Durbin, Citizen Anne Larsen, Washington State Patrol Lieutenant Sam Ramirez, Kent Police Sergeant R. Hollis, and Tumwater Police Lieutenant Jay Mason. Role players were Lacey Police Officer Joe Waldon and Citizen Megan Whiteman. Four candidates passed all phases of the exam and have been placed on the register for approval. Final ranking scores are 88.2%-76.15%. Commissioner Soule moved, seconded by Chair Villegas Bremer, to approve the certification of the Promotional Police Sergeant Register effective May 16, 2017. The motion carried by the following vote: Aye: 2 - Chair Villegas Bremer and Commissioner Soule Excused: 1 - Commissioner Callner 17-0567 Approval of Entry Level Police Officer Register Eligibility lists were combined from February and March, making a grand total of 37 candidates invited to the phase 1 suitability assessment. Of those 37, 23 candidates participated in the phase 1 suitability assessment. So far, 9 of the passing applicants were invited to oral boards and 7 passed. Applicants are still being processed from this group and another oral board is being scheduled. Thirty-six candidates were male and one was female. Two candidates were Asian, thirty-two candidates were White/Caucasian, and four candidates were Other/Two or More Races. The interview panel consisted of OPD Officer Mike Peters, OPD Officer Jason Watkins, and Farmers Insurance Broker Heather Dyson. Seven candidates passed the written exam, physical ability test, phase 1 suitability assessment and oral interview and have been placed on the register in accordance with their scores. Final ranking scores are 84.46% - 91.30%. Commissioner Soule moved, seconded by Chair Villegas Bremer, to approve the certification of the Entry Level Police Officer Register effective May 21, 2017. The motion carried by the following vote: Aye: 2 - Chair Villegas Bremer and Commissioner Soule Excused: 1 - Commissioner Callner 17-0568 Approval of Advanced Entry Police Officer Register City of Olympia Page 2 Civil Service Commission Meeting Minutes May 16, 2017 Seventeen candidates were invited to the phase 1 suitability assessment. Five participated in the phase 1 suitability assessment, and two passed. Those two candidates were invited to oral interviews and one successfully passed the oral interviews. Four of the candidates were female and 13 were male. Thirteen were White/Caucasian, three were African American/Black, and one was Native Hawaiian/Pacific Islander. The interview panel consisted of OPD Officer Mike Peters, OPD Officer Jason Watkins, and Heather Dyson, Insurance Broker for Farmers Insurance. One candidate passed the phase 1 suitability assessment and the oral interview and has been placed on the register in accordance with his score of 83.00. Commissioner Soule moved, seconded by Chair Villegas Bremer, to approve the certification of the Advanced Entry Police Officer Register effective May 16, 2017. The motion carried by the following vote: Aye: 2 - Chair Villegas Bremer and Commissioner Soule Excused: 1 - Commissioner Callner 7. REPORTS Mr. Buchanan reported the Fire Department is having oral boards to fill firefighter and firefighter paramedic vacanices. 9. ADJOURNMENT The meeting was adjourned at 8:45 a.m. City of Olympia Page 3