Civil Service Commission

City Hall Meeting Minutes 601 4th Avenue E Olympia, WA 98501 Civil Service Commission Contact: Nicole Camus 360.753.8213 Tuesday, March 20, 2018 8:30 AM Room 112 1. CALL TO ORDER The meeting was called to order at 8:30 a.m. 1.A ROLL CALL Present: 3 - Chair Linda Villegas Bremer, Commissioner Reiko Callner and Commissioner Oscar Soule OTHERS PRESENT Rich Allen - Lieutenant, Olympia Police Department Rob Bradley - Assistant Chief, Olympia Fire Department Mike Buchanan - Assistant Chief, Olympia Fire Department Greg Wright - Deputy Chief, Olympia Fire Department Joe Olson - Director / Chief Examiner, Human Resources Nicole Camus - Personnel Analyst, Human Resources 2. APPROVAL OF AGENDA The agenda was approved. 3. PUBLIC COMMENT - NONE 4. ANNOUNCEMENTS - NONE 5. BUSINESS ITEMS 5.A 18-0295 Approval of February 20, 2018 Civil Service Commission Meeting Minutes The minutes were approved. 5.B 18-0290 OFD Fire Prevention Officer Testing Process Assistant Chief Bradley explained the department is anticipating one vacancy for a fire prevention officer. The Fire Department requested approval of the testing process in order to establish a register and hire by June 2018. Commissioner Callner moved, seconded by Commissioner Soule, to approve City of Olympia Page 1 Civil Service Commission Meeting Minutes March 20, 2018 the fire prevention officer testing process. The motion carried as follows: Aye: 3 - Chair Villegas Bremer, Commissioner Callner and Commissioner Soule 5.C 18-0291 Lateral Firefighter Hiring Process Assistant Chief Buchanan explained the Fire Department and Local Union 468 had interest in developing a lateral firefighter hiring process. The lateral hiring process would run concurrently with an entry-level firefighter hiring process to fill 3 positons. He explained the requirements to be considered a lateral, and outlined the hiring process steps being proposed. Points of discussion included the history of the department hiring lateral firefighters and the benefits of hiring a lateral firefighter. Commissioner Callner moved, seconded by Commissioner Soule, to approve the lateral firefighter hiring process. The motion carried as follows: Aye: 3 - Chair Villegas Bremer, Commissioner Callner and Commissioner Soule 5.D 18-0292 Entry Level Firefighter Hiring Process Ms. Camus explained the Fire Department was requesting one-time authorization to advance the top 15 percent of applicant scores from Public Safety Testing. Under normal Civil Service rules, an eligibility list contains the top 5 percent of applicants. Due to competition with other departments for qualified applicants, in recent recruitments the department has observed the initial pool is not big enough to yield enough qualified applicants to fill all vacancies and maintain names on a hiring register. Points of discussion included the range of scores typically on the initial eligibility list. Commissioner Callner moved, seconded by Commissioner Soule, to approve the entry level firefighter process. The motioned carried as follows: Aye: 3 - Chair Villegas Bremer, Commissioner Callner and Commissioner Soule 5.E 18-0293 Approval of Entry Level Police Officer Register Ms. Camus reported thirty-three candidates were invited to the phase 1 suitability assessment. Twenty-one participated in the phase 1 suitability assessment, and seven passed. Seven candidates were invited to oral interviews, five participated and four successfully passed the oral interviews. Three of the candidates were female and thirty were male. Twenty-four were White/Caucasian, one was American Indian/Alaskan Native, two were Asian/Pacific Islander, two were Hispanic/Latino, and four were other/2 or more races. The interview panel consisted of OPD Officer Kory Pearce, OPD Lt Dan Smith, and Leadership Thurston County Program Coordinator Alisha Blain. Scores range from 76.88%-86.8 %. Topics of discussion included if there is follow-up with candidates. Lt Rich Allen City of Olympia Page 2 Civil Service Commission Meeting Minutes March 20, 2018 explained the department is working on a recruiting feedback form that will be distributed to candidates to evaluate OPD's hiring process. Commissioner Callner moved, seconded by Commission Soule, to approve the entry level police officer register. The motion carried as follows: Aye: 3 - Chair Villegas Bremer, Commissioner Callner and Commissioner Soule 5.F 18-0294 Approval of Advanced Entry Police Officer Register Ms. Camus reported applications for advanced entry and academy graduate candidates are accepted on a continuous basis. Six candidates were invited to the phase 1 suitability assessment. Three participated in the phase 1 suitability assessment, and three passed. Six candidates were invited to oral interviews, three participated and three successfully passed the oral interviews. One of the candidates was female and five were male. Three were White/Caucasian, one was African American/Black, two were Hispanic/Latino. The interviews were held on different days to make it convenient for the applicants. The interview panels consisted of: 2/20/2018: Hamani Nowlen; OPD Officer Doug Curtright, OPD Sergeant Bryan Wyllie, Sr. Personnel Analyst Hyun Allister 3/5/2018: Kelsey Mahlum; OPD Officer Kory Pearce, OPD Lt Dan Smith, Leadership Thurston County Program Coordinator Alisha Blain 3/13/2018: Vasile Kovzun, OPD Officer Kory Pearce, OPD Lt Rich Allen, OPD program specialist Angela Johnson. Scores ranged from 74.5% - 89.5%. Commissioner Callner moved, seconded by Commissioner Soule, to approve the advanced entry police officer register. The motion carried as follows: Aye: 3 - Chair Villegas Bremer, Commissioner Callner and Commissioner Soule 6. REPORTS Assistant Chief Buchanan announced Aaron Rus and Steven Busz were promoted to Fire Lieutenant off the register. There was discussion about the attendance at the Hispanic Roundtable and OPD attended and distributed recruitment materials. City of Olympia Page 3 Civil Service Commission Meeting Minutes March 20, 2018 7. OTHER TOPICS - NONE 8. ADJOURNMENT The meeting was adjourned at 9:10 a.m. City of Olympia Page 4