Civil Service Commission

City Hall Meeting Minutes 601 4th Avenue E Olympia, WA 98501 Civil Service Commission Contact: Nicole Camus 360.753.8213 Tuesday, November 19, 2019 8:30 AM Room 112 1. CALL TO ORDER The meeting was called to order at 8:30 a.m. 1.A ROLL CALL Present: 3 - Chair Linda Villegas Bremer, Commissioner Reiko Callner and Commissioner Oscar Soule OTHERS PRESENT Human Resources Senior Analyst Nicole Camus Olympia Fire Assistant Chief Mike Buchanan Olympia Police Lieutenant Rich Allen 2. APPROVAL OF AGENDA The agenda was approved. 3. PUBLIC COMMENT - NONE 4. ANNOUNCEMENTS Mr. Buchanan announced Fire Chief Mark John started in the department about one month prior. Ms. Camus announced Police Chief Ronnie Roberts announced his retirement and his last day will be December 6, 2019. Deputy Chief Aaron Jelcick has been appointed as the Interim Police Chief. 5. BUSINESS ITEMS 5.A 19-1095 Extend Promotional Police Sergeant Register Ms. Camus reported the Promotional Police Sergeant Register was certified on November 20, 2018. One candidate remains on the register and Civil Service rules allow for extending the duration of registers for an additional year. The police department is requesting a one year extension. Commissioner Callner moved, seconded by Commissioner Soule, to approve City of Olympia Page 1 Civil Service Commission Meeting Minutes November 19, 2019 the extension of the police sergeant promotional register. The motion carried as follows: Aye: 3 - Chair Villegas Bremer, Commissioner Callner and Commissioner Soule 5.B 19-1096 OFD Fire Paramedic Lieutenant Testing Process Mr. Buchanan reported Paramedic Mark Stewart is retiring, which creates a vacancy. A promotional assessment center process is in development with Public Safety Testing. It will be a written test and will include three exercises at an assessment center. Discussion occured around the panel selection. Commissioner Callner moved, seconded by Commissioner Soule, to approve the paramedic lieutenant promotional testing process. The motion carried as follows: Aye: 3 - Chair Villegas Bremer, Commissioner Callner and Commissioner Soule 5.C 19-1099 Approval of Lateral Police Officer Register Ms. Camus reported this is the final approval of the provisional register initially approved in the September meeting. Eight candidates were invited to the phase 1 suitability assessment. Five participated in the phase 1 suitability assessment, and three passed. Three candidates were invited to oral interviews, participated, and passed the oral interviews. Eight candidates were male. Five were White/Caucasian, two were Asian/Pacific Islander, and one was Hispanic/Latino. The interview panel consisted of OPD Officer Sean Lindros, OPD Sergeant Paul Evers, and Izzy Uong, Data Security Analyst for Twinstar Credit Union. Three candidates passed the phase 1 suitability assessment and the oral interview and have been placed on the register in accordance with scores ranging from 93.50-76.00. Commissioner Callner moved, seconded by Commissioner Soule, to approve the lateral police officer register. The motion carried as follows: Aye: 3 - Chair Villegas Bremer, Commissioner Callner and Commissioner Soule 5.D 19-0854 Approval of Entry Level Police Officer Register Ms. Camus reported 40 candidates were invited to the phase 1 suitability assessment. Fourteen participated in the phase 1 suitability assessment, and 8 passed. Eight candidates were invited to oral interviews, Four participated and 2 successfully passed the oral interviews. Three are currently invited to the next oral board. City of Olympia Page 2 Civil Service Commission Meeting Minutes November 19, 2019 Four candidates were female and 36 were male. Thirty-five were White/Caucasian, one was Asian/Pacific Islander, one was Hispanic/Latino, two were African American/Black, and one was two or more races. The interview panel consisted of OPD Officer Sean Lindros, OPD Sergeant Paul Evers, and Izzy Uong, Data Security Analyst for Twinstar Credit Union. Two candidates passed the phase 1 suitability assessment and the oral interview and have been placed on the register in accordance with scores ranging from 79.71-78.53. Discussion occured about recruitment challenges in hiring police officers. Commissioner Callner moved, seconded by Commissioner Soule, to approve the entry level police officer register. The motion carried as follows: Aye: 3 - Chair Villegas Bremer, Commissioner Callner and Commissioner Soule 6. REPORTS - NONE 7. OTHER TOPICS Commissioners confirmed availability to attend the December 17 Civil Service Commission Meeting. 8. ADJOURNMENT The meeting was adjourned at 9:05 a.m. City of Olympia Page 3