Finance Committee

City Hall Meeting Minutes 601 4th Avenue E Olympia, WA 98501 Finance Committee Information: 360.753.8244 Wednesday, January 11, 2017 4:00 PM Room 207 Special Meeting - Updated Time 1. CALL TO ORDER Chair Cooper called the meeting to order at 4:00 p.m. 2. ROLL CALL Present: 3 - Chair Jim Cooper, Committee member Jessica Bateman and Committee member Jeannine Roe 3. APPROVAL OF AGENDA The agenda was approved. 4. APPROVAL OF MINUTES 4.A 17-0042 Approval of November 16, 2016 Finance Committee Meeting Minutes The minutes were approved. 5. COMMITTEE BUSINESS 5.A 17-0026 Review of Community Development Block Grant Loan Portfolio Community Service Programs Manager Anna Schlecht gave a brief history and explanation of the Community Development Block Grant (CDBG) program. There are currently $5 million in loan receivables. Program income was down during the recession with a low in 2011. The 11-year average for annual program income is $254,000. Market volatility makes projections difficult. The 2017 budget is $150,000. The remainder will go toward spend-down. Chair Cooper asked staff to recommend options for the spend-down that needs to be completed by June 2017. The discussion was completed. 5.B 17-0014 Policies on Development Review Fund Policies were drafted for the Development Review Fund. Community Planning & Development Deputy Director Leonard Bauer summarized the policies. Chair Cooper asked clarifying questions. Committee member Roe moved, seconded by Committee member Bateman, City of Olympia Page 1 Finance Committee Meeting Minutes January 11, 2017 to recommend adoption of policies by the City Council. The motion passed. 5.C 17-0034 Use of Asset Forfeiture Funds Police Department Administrative Services Manager Laura Wohl explained City Council has to approve expenditures of the Asset Forfeiture Fund. In 2011, Police gun accessories were replaced for $11,000 but we were never billed. The vendor was audited recently and the mistake was caught. Ms. Wohl needs approval to pay the bill from the Asset Forfeiture Fund. Committee member Bateman moved, seconded by Committee member Roe, to recommend approval to the City Council for the expenditure of $10,734.24 for firearms accessories from the Asset Forfeiture Fund. The motion passed. 5.D 17-0038 Oral Report: Restroom Funding Community Planning and Development Downtown Liaison Mark Rentfrow presented the history of portable restrooms in Olympia (existing, proposed, and non-viable). He displayed a map illustrating instances of human waste deposits from August 2016 to December 2016. The data was limited to reports from Downtown Ambassadors. Mr. Rentfrow discussed the proposed locations for two more portable toilets. The estimated cost for the two additional portable toilets is $68,200.58. Options for handwashing stations and lighting were also discussed. Funding options were presented. City Manager Steve Hall commented this project will not impact utility projects. Funding options include: · Sewer utility funds · Council goal money · CDBG funding o Salvation Army location only - Funding becomes available June 17, 2017 · Year-end savings Committee member Bateman asked for staff recommendations on the best location for permanent restrooms in downtown. Committee members discussed financing options and asked for a City Manager recommendation. Mr. Hall said sewer utility funds or year-end savings are both acceptable options. The Committee liked the idea of using sewer utility funds because the portable toilets are a pilot for something more permanent. Committee member Roe moved, seconded by Committee member Bateman, to forward a recommendation to City Council to approve use of sewer utility funds to fund two additional portable toilets and solar lighting. The motion passed. 6. REPORTS AND UPDATES - None 7. ADJOURNMENT City of Olympia Page 2 Finance Committee Meeting Minutes January 11, 2017 Chair Cooper adjourned the meeting at 5:07 p.m. City of Olympia Page 3