Finance Committee

City Hall Meeting Minutes 601 4th Avenue E Olympia, WA 98501 Finance Committee Information: 360.753.8244 Wednesday, April 21, 2021 5:30 PM Online and Via Phone Register to Attend: https://us02web.zoom.us/webinar/register/WN_uVdfQ7VAS-2-Y8o_2mpo4A 1. CALL TO ORDER Chair Cooper called the meeting to order at 5:30 p.m. 2. ROLL CALL Present: 3 - Chair Jim Cooper, Committee member Lisa Parshley and Committee member Cheryl Selby 3. APPROVAL OF AGENDA The agenda was approved. 4. PUBLIC COMMENT Karen Messmer spoke. 5. APPROVAL OF MINUTES 5.A 21-0390 Approval of March 17, 2021 Finance Committee Meeting Minutes The minutes were approved. 6. COMMITTEE BUSINESS 6.A 21-0384 2020 Year-End General Fund Financial Position Discussion Finance Director Nanci Lien and City Manager Jay Burney gave the briefing. Mr. Burney reported the 2020 year-end fund balance is $3,983,788 after department carryover requests, repaying $1.49 million for 2021 General Fund balance and adding $519,000 to reserves. The City Manager’s proposed allocation of year-end funds include $700,000 for housing and homeless response, additional funding for the Police Auditor, a Public Safety Plan, demonstration review, data visualization software, a Regional Fire Authority Study, BLS Transport Financial Study, and public safety asset management. Committee member Parshley moved, seconded by Committee member Selby, to approve City Manager’s recommendations for allocation of year-end funds and forward to the full Council for approval. The motion carried by the City of Olympia Page 1 Finance Committee Meeting Minutes April 21, 2021 following vote: Aye: 3 - Chair Cooper, Committee member Parshley and Committee member Selby 6.B 21-0381 Olympia Fire Department Basic Life Support Transport Proposal The briefing was given by Deputy Chief Ron Stocking, Assistant Chiefs Kevin Bossard and Mike Buchanan, and Fire Lieutenant Steve Busz. They reported the Olympia Fire Department (OFD) began to have extended on-scene times for response units. They discovered there were significant delays and limited availability of Basic Life Support (BLS) ambulance transports. OFD would like to implement an internal BLS program. They reported it would improve response times, insurance ratings, and overall service levels to the community. The initial investment to begin the program would be $3,006,250, would become self-sustaining in five years and could add revenue to the General Fund. The information was provided. 6.C 21-0385 Financial and Human Resources Management Information System Project Briefing Performance Management Specialist Danelle MacEwen gave the update. Ms. MacEwen reported the project is on track to receive vendor proposals by May 8. She stated next steps include reviewing and evaluating vendor responses and choosing three vendors for demonstrations in July. The project team is working on policy and procedure updates, data clean up, and updating the City’s Chart of Accounts. The report was received. 6.D 21-0386 First Quarter Budget Report Budget Analyst Joan Lutz presented the report. Ms. Lutz stated as of March 31, 2021 General Fund revenues are still being impacted by COVID-19 and are at 21% of the budgeted amount. Ms. Lutz also said all departments are within 15% variance of expected expenditures. The report was received. 7. REPORTS AND UPDATES Ms. Lien gave a sales tax revenue update. 8. ADJOURNMENT The meeting adjourned at 7:56 p.m. City of Olympia Page 2