LEOFF I Disability Board

City Hall Meeting Minutes 601 4th Avenue E Olympia, WA 98501 LEOFF I Disability Board Contact: Carl Watts 360.753.8305 Monday, February 9, 2015 5:30 PM Room 112 1. CALL TO ORDER Chair Cooper called the meeting to order at 5:30 p.m. 2 ROLL CALL Present: 5 - Chair Jim Cooper, Vice Chair Jeannine Roe, Boardmember Russ Gies, Boardmember Caleb Martin, and Boardmember Jack Seward STAFF PRESENT Human Resources Director Joe Olson and Personnel Analyst Carl Watts 3. APPROVAL OF MINUTES 3.A 15-0140 Approval of January 12, 2015 LEOFF Disability Board Meeting Minutes Boardmember Martin moved, seconded by Vice Chair Roe, to approve the minutes. The motion carried unanimously. 4. BUSINESS ITEMS 4.A 15-0141 Case #01-15 Hearing Aid Request Boardmember Seward recused himself because he is the requester for the hearing aids. Vice Chair Roe moved, seconded by Boardmember Martin, to approve the request in the amount of $3,00 plus taxes. The motion carried by the following vote: Aye: 4 - Chair Cooper, Vice Chair Roe, Boardmember Gies and Boardmember Martin Recused: 1 - Boardmember Seward 4.B 15-0142 Long Term Care Rules Revision The Board asked staff to draft a proposed amendment to the rule on long-term care for LEOFF I members. Two versions (formal and "plain talk") were presented at the January meeting. The Board preferred the "plain talk" version. Boardmember Martin volunteered to review and modify the "plain talk" version. He recommended a small City of Olympia Page 1 LEOFF I Disability Board Meeting Minutes February 9, 2015 revision, replacing "needs to" with "must" in the first sentence for final Board approval. This item was delayed until next month, pending further discussion at the April 13 meeting under File 15-0365. 4.C 15-0143 Dental Reimbursement Rules Interpretation Previous LOEFF Boards approved ongoing additional dental cleanings for six members several years ago. These members have continued to receive quarterly and semi-annual cleaning reimbursements. Staff asked the Board for dental rule interpretation to determine if members are required to resubmit the necessary documentation to seek dental claims reimbursement for additional cleanings approval from the Board each calendar year. Following discussion, it was determined staff should ask for medical necessity every two years. Exceptions to the LEOFF rules are not ongoing. The decision was approved. 4.D 15-0144 Prescribed Over the Counter Medications Staff asked the Board for a decision about whether to reimburse members for over-the-counter medications presecribed by a doctor that are not covered under the Medicare formulary, such as aspirin, laxatives, cyanocobalamin (B12), etc. The Board determined we would follow the formulary process to add prescriptions to the Medicare formulary. If they were not added to the formulary, we could reimburse members for the cost of over-the-counter prescriptions from a doctor. We must have proof that the member followed the process to add the prescriptions to the Medicare formulary. The decision was approved. 5. REPORTS 5.A 15-0145 LEOFF 1 Expense Report for December 2014 Staff provided the Board with the expense report for December, 2014 for discussion and review. The report was received. 6. ADJOURNMENT Accommodations The meeting was adjourned at 6:25 p.m. City of Olympia Page 2