Metropolitan Park District Board

City Hall Meeting Minutes 601 4th Avenue E Olympia, WA 98501 Metropolitan Park District Board Information: 360.753.8068 Tuesday, September 11, 2018 6:00 PM Council Chambers 1. ROLL CALL Present: 7 - President Jim Cooper, Vice President Lisa Parshley, Boardmember Jessica Bateman, Boardmember Clark Gilman, Boardmember Nathaniel Jones, Boardmember Renata Rollins, and Boardmember Cheryl Selby 2. APPROVAL OF AGENDA The agenda was approved. 3. PUBLIC COMMENT Ryan Pelletier spoke. 4. BOARD BUSINESS 4.A 18-0830 Approval of March 27, 2018 Olympia Metropolitan Park District Board Meeting Minutes The minutes were approved. 4.B 18-0845 2019 Preliminary Olympia Metropolitan Park District (OMPD) Budget Preview Parks, Arts and Recreation Associate Director Jonathon Turlove briefed the Board on the proposed 2019 budget, highlighted upcoming projects, and discussed next steps toward budget approval. Boardmembers asked clarifying questions. The information was provided. 4.C 18-0846 Presentation of Annual Report by the Olympia Metropolitan Park District (OMPD) Advisory Committee Regarding Compliance of 2017 Funding Levels OMPD Advisory Committee Chair Roger Horn discussed the work of the Committee and funding level compliance. He highlighted two recommended amendments to the Interlocal Agreement for future Board consideration. He explained that currently the Committee is tasked with City of Olympia Page 1 Metropolitan Park District Board Meeting Minutes September 11, 2018 determining compliance with Sections 4.1.1 (i) and (iv), but not (ii) and (iii). The Committee suggested changing the word "and" to "through" so that it determines compliance with Section 4.1.1 (i) - (iv). Second is the emergency resolution regarding homelessness, which will affect the Interlocal Agreement by possibly taking $500,000 in funding from 4.1.1 (iv). Boardmember Gilman stated the OMPD Board took action at its March 27, 2018 meeting to amend the work plan to include items 4.1.1 (ii) and (iii) so the OMPD Advisory Committee has a more complete picture of revenues coming in. President Cooper indicated the work plan was updated, but the Interlocal Agreement wasn't. There would need to be a public hearing held and agreement from the City Council and the OMPD Board. President Cooper suggested a referral to the City Council Finance Committee to discuss establishing an Enterprise Fund that at year-end would keep all of the funds obligated to parks in the parks account. He will work with staff to draft a referral at next week's Council meeting. The Board agreed with the suggestion. Mr. Turlove discussed the process and timeline for moving the two proposed changes to the Interlocal Agreement forward. The report was received. 5. REPORTS - None 6. ADJOURNMENT The meeting adjourned at 6:28 p.m. City of Olympia Page 2