Parks and Recreation Advisory Committee

City Hall Meeting Minutes 601 4th Avenue E Olympia, WA 98501 Parks and Recreation Advisory Contact: Laura Keehan 360.753.5855 Committee Thursday, June 16, 2016 6:00 PM Room 207 1. CALL TO ORDER The meeting was called to order at 6:05 p.m. Present: 7 - Chair Jim Nieland, Committee member Barbara Benson, Committee member Brock Milliern, Vice Chair Alicia Seegers Martinelli, Committee member Kimberly Bauer, Committee member Candace Jacobs and Committee member Maria Ruth Absent: 2 - Committee member Robert Dengel and Committee member Brian Tomlinson 2. APPROVAL OF AGENDA Item 6D, Park Funding 101 Update, was moved to next month. The agenda was approved as amended. 3. APPROVAL OF MINUTES 3.A 16-0753 Approval of May 19, 2016 Parks and Recreation Advisory Committee Meeting Minutes The minutes were approved. 4. PUBLIC COMMENT James Reddick, PARC Foundation, announced the REI grant funds for the Mission Creek Trail have been received. The Puddle Jump Run on the Chehalis Western Trail will be held on November 5. 5. ANNOUNCEMENTS and SPECIAL RECOGNITION PRAC prepared a special resolution for David Hanna and Dave Okerlund honoring their years in Parks Planning. Both will retire in July. A small reception will follow the meeting. At the June 21 Council Meeting there will be a special presentation highlighting the recent accomplishments of the Parks Department and recognizing National Parks and Recreation Month. 6. BUSINESS ITEMS City of Olympia Page 1 Parks and Recreation Advisory Meeting Minutes June 16, 2016 Committee 6.A 16-0744 Synthetic Turf Update Associate Director David Hanna presented an update on the synthetic infield project at Stevens Field. Don from RW Droll presented several infill options that could be used other than crumb rubber. Staff is proposing to use encapsulated sand with the addition of the shock pad. The sand is encapsulated with a virgin polymer rubber material that is not made from recycled tires. Discussion included drainage, reuse, lifespan of materials and maintenance. The report was received. 6.B 16-0751 Recommendation on Capital Facilities Plan Mr. Hanna reviewed the development process for the Capital Facilites Plan (CFP). PRAC will make a recommendation on the 2017 Preliminary CFP at their next meeting. The report was received. 6.C 16-0752 Recommendation on Capital Asset Management Program Engineering Project Manager Kip Summers reviewed the process used to identify projects for the Capital Asset Management Program. PRAC will make a recommendation on the 2017 Preliminary CFP at their next meeting. The report was received. 6.D 16-0750 Park Funding 101 Update The report was postponed. 6.E 16-0749 Action Plan Update Associate Planner Jonathon Turlove reviewed the current status of the Action Plan and the information dashboard that is available on the City's website. The report was received. 7. REPORTS A. North Capitol Campus Heritage Park Development Assoc. (Candace Jacobs) None. B. PARC Foundation of Thurston County (Barbara Benson) None. C. Artesian Leadership Committee (Barbara Benson) Gary Franks stated the City has hired a new Ranger and Well Host at the Artesian Commons. City of Olympia Page 2 Parks and Recreation Advisory Meeting Minutes June 16, 2016 Committee 8. QUESTIONS OF STAFF OR SUGGESTIONS FOR NEXT AGENDA - None 9. ADJOURNMENT The meeting adjourned at 7:28 p.m. City of Olympia Page 3