PBIA Advisory Board

City Hall City of Olympia 601 4th Avenue E Olympia WA 98501 Contact: Brian Wilson Meeting Minutes (360) 570-3798 PBIA Advisory Board Thursday, June 13, 2013 6:00 pm Council Chambers 1. CALL TO ORDER Chair Mills called the meeting to order at 6:08 p.m. He welcomed all and asked for introductions. 1.A ROLL CALL Present: 9- Chair Darren Mills, Boardmember Sarah Adams, Boardmember Mary Corso, Boardmember Janis Dean, Boardmember Jo Gallaugher, Boardmember Ruthann Goularte, Boardmember David Rauh, Boardmember Phil Rollins, and Boardmember Cheryl Selby Excused: 3 - Vice Chair Ken Adney, Boardmember Sydney Hann, and Boardmember Bobbi Kerr Absent: 1- Boardmember Manuel Rincon 2. APPROVAL OF AGENDA Boardmember Corso moved, seconded by Boardmember Selby, to approve the agenda. The motion carried by the following vote: Aye: 9- Chair Mills, Boardmember Adams, Boardmember Corso, Boardmember Dean, Boardmember Gallaugher, Boardmember Goularte, Boardmember Rauh, Boardmember Rollins and Boardmember Selby Excused: 3 - Vice Chair Adney, Boardmember Hann and Boardmember Kerr 3. APPROVAL OF MINUTES 3.A 13-0867 Approval of 05/09/2013 PBIA Advisory Board Meeting Minutes Boardmember Corso moved, seconded by Boardmember Selby, to approve the minutes. The motion carried by the following vote: Aye: 9- Chair Mills, Boardmember Adams, Boardmember Corso, Boardmember Dean, Boardmember Gallaugher, Boardmember Goularte, Boardmember Rauh, Boardmember Rollins and Boardmember Selby Excused: 3 - Vice Chair Adney, Boardmember Hann and Boardmember Kerr City of Olympia Page 1 PBIA Advisory Board Meeting Minutes June 13, 2013 4. PUBLIC COMMENT Olympia Downtown Association (ODA) Executive Director Connie Lorenz said the ODA Board would like to propose a joint meeting with the two boards. She asked the PBIA Board to discuss when a good time to meet would be and the ODA will make the arrangements. Mr. Jeffrey Trinin noted he has been working with The People’s House. He said the ODA Board would like to have a working group that would include both ODA and PBIA boardmembers to coordinate and distribute information. 5. Ambassador Update The Ambassador Program Update included: - Hired Team Leader Renata Rollins. She will start June 25. - Cintas contract finalized for uniforms. Thank you to the PBIA for funding. - Hope to roll out new uniforms beginning of July. - Starting a hiring process for the Clean Team as well as looking for a seasonal staffer. - No progress on finding a home for the Green Machine. 6. ANNOUNCEMENTS - None 7. BUSINESS ITEMS 7.A 13-0868 Low Barrier Shelter Presentation and Q&A Meg Martin from The People's House reported: - The People’s House came out of trying to find a more comprehensive solution for downtown. Interfaith Works has agreed to make The People’s House a program of Interfaith Works. - There are 237 unsheltered people in Thurston County based on point in time census. - Businesses are suffering from the unmanaged homeless population downtown. - Low barrier is the identification and irradiation of the barriers that keep people out of shelter. - The shelter would include a 24-hour bathroom, showers, laundry, mail, internet, personal storage, access point for a variety of services, mental health screenings, and full time mental health support on site. - This would take the burden off downtown businesses, law enforcement and the faith community. Heather Moore from Capital Recover Center reported: - Looking at the location of Capital Recovery Center (CRC) for the shelter, if CRC could find another location. The report was received. City of Olympia Page 2 PBIA Advisory Board Meeting Minutes June 13, 2013 7.B 13-0869 Parklet Submissions Three submissions were received - Olympia Coffee Roasters, Old School Pizzeria and Oly Rafa Society. The Olympia Coffee Roasters submission was the only complete submission. The other applicants have been contacted; they have two weeks to reply to concerns. Boardmember Rauh moved to fund the Olympia Coffee Roasters parklet, at up to $3,500. The motion carried by the following vote: Aye: 9- Chair Mills, Boardmember Adams, Boardmember Corso, Boardmember Dean, Boardmember Gallaugher, Boardmember Goularte, Boardmember Rauh, Boardmember Rollins and Boardmember Selby Excused: 3 - Vice Chair Adney, Boardmember Hann and Boardmember Kerr 7.C 13-0870 Budget and Committee Work Plan Discussion Budget categories: - Pressure washer: Clean & Safe - $2,000 - Flower baskets: Marketing - $8,500, Clean & Safe - $10,000 - ODA: uncategorized - $12,000 - Art grant: Partnership - $10,000 - Marketing: $12,000 - website, advertising, banners - Holiday: Marketing - $10,000 - Downtown for the Holidays (ODA), lights - Contingency: $5,000 - Downtown Clean Up: Clean & Safe - $5,000 - Clean & Safe: $18,000 (in addition to the items listed above) - Total for 2014: $110,000  Marketing: $30,500  Clean & Safe: $52,500  Contingency: $5,000  Admin: $12,000  Partnership: $10,000 - Boardmember Adams suggested flower planters in the future instead of flower baskets. - Councilmember Jeannine Roe said she would like to see a Probation Crew update at PBIA meetings. The report was received. 8. COMMITTEE REPORTS Partnership Subcommittee Chair Corso reported: - The Committee made a list of potential partners. - The Committee discussed a facilitated joint ODA/PBIA meeting (3 of 3 - 6/13/13) - One goal is to inform ratepayers and encourage feedback as much as possible. Clean & Safe Subcommittee Chair Adams reported: - Distributed a work plan for the Committee. - Future projects: cigarette receptacles, Artesian Well safety and placemaking, Alcohol City of Olympia Page 3 PBIA Advisory Board Meeting Minutes June 13, 2013 Impact Area advocacy, sexual assault awareness and advocacy. Marketing Subcommitte Chair Dean and Co-Chair Rollins reported: - As soon as some website changes are made, the Committee can move forward to encourage all ratepayers to register. - Currently the Committee plans to keep flower baskets, holiday support, banners and advertising. 9. OTHER TOPICS - None 10. ADJOURNMENT The meeting adjourned at 8:18 p.m. City of Olympia Page 4