PBIA Advisory Board

City Hall Meeting Minutes 601 4th Avenue E Olympia WA 98501 PBIA Advisory Board Contact: Mark Rentfrow 360.570.3798 Sunday, March 20, 2016 9:30 AM Council Chambers Annual Retreat ROLL CALL Present: 9 - Chair Mary Corso, Vice Chair Connie Phegley, Boardmember Jacob David, Boardmember Janis Dean, Boardmember Sheila Irish, Boardmember Bobbi Kerr, Boardmember Kim Murillo, Boardmember David Rauh, and Boardmember Sunday Williams Excused: 4 - Boardmember Ken Adney, Boardmember Alana Carr, Boardmember Jeffrey Trinin, and Boardmember Daniel Vining OTHERS PRESENT MAKERS Consultant Group: Kendra Dahlen Olympia Film Society Boardmember Elect Audrey Henley City Staff: Community Planning and Development: Director Keith Stahley and Downtown Liaison Mark Rentfrow 1. Arrival, Mingle, Icebreaker Retreat Objectives: - Update 5-year Strategic Plan - Goals and Objectives for PBIA - Committees, Role and Scope of Work - Action Plan for 2016/2017 - Sustainability The group was asked to determine their "Super Powers". City of Olympia Page 1 PBIA Advisory Board Meeting Minutes March 20, 2016 3. YEAR IN REVIEW/DISCUSSION - MARK RENTFROW, CP&D - 2016 Budget - Bylaws - Major Projects Impacting Downtown Downtown Strategy New Mixed Use Developments Increased Social Services - Highlights of EDC Survey - 2015/2016 Accomplishments, Mary Corso, Chair Measures of Results - Downtown Changes and Impacts to PBIA, Mark Rentfrow, CP&D 3.A. 16-0395 PBIA 2016 Budget and Bylaws Mr. Rentfrow gave an overview of PBIA bylaws, process, history and budget. The report was received. 4. REVIEW CURRENT STRATEGIC PLAN, Mark Rentfrow, City Staff Mr. Rentfrow and Mr. Stahley gave an overview on City process and the role of the PBIA. 5. STRATEGIC PLAN UPDATE - SMALL GROUP DISCUSSION - All Participate - Strengths/Weaknesses of Current Plan - Ongoing and New Priorities for PBIA - Current PBIA Programs: Achievements and Relevance Vision, Interconnections and Measures Accomplishments and Strengths of Current Programs Alignment with Downtown Needs and Change Gaps and Needs, New Roles for PBIA? Key Partnerships and Stakeholders The Board broke into two groups and analyzed the Board's previous strategic plan. 8. STRATEGIC PLAN UPDATE REPORTS - All & Kendra Dahlen - Each Group Presents Results from Discussion - Compare and Contrast Results - Identify Common Themes - Establish Programs and Priorities - Consider Short- and Long-Term Goals The Board came back together to share their results for strategic priorities moving City of Olympia Page 2 PBIA Advisory Board Meeting Minutes March 20, 2016 forward for the next 5 years. 9. PBIA STRUCTURE - Kendra Dahlen - Define Subcommittees and Purpose - Identify Key Activities for 2016/2017 - Review PBIA Leadership Structure Efficiency, Continuity, Communication, Decision-making Processes - Consider Actions to Promote Sustainability and Succession to Leadership Committee and Subcommittees Boardmembers were given sub-committee assignments. 10. WRAP-UP AND NEXT STEPS - Kendra Dahlen The Board identified next steps toward achieving strategic priorities including collaboration with other Downtown entities. 11. ADJOURNMENT The meeting was adjourned at 3:35 p.m. City of Olympia Page 3