PBIA Advisory Board

City Hall Meeting Minutes 601 4th Avenue E Olympia WA 98501 PBIA Advisory Board Contact: Amy Buckler 360.570.5847 Thursday, December 14, 2017 6:00 PM Council Chambers 1. CALL TO ORDER Boardmember Ruse called the meeting to order at 6:01 p.m. 1.A ROLL CALL Present: 8 - Boardmember Jeffrey Barrett, Boardmember Jacob David, Boardmember Janis Dean, Boardmember Sheila Irish, Boardmember Kim Murillo, Boardmember David Rauh, Boardmember Nathan Rocker and Boardmember Danielle Ruse Excused: 3 - Chair Mary Corso, Boardmember Alana Carr and Boardmember Jeffrey Trinin Absent: 2 - Boardmember Audrey Henley and Boardmember Bobbi Kerr OTHERS PRESENT Councilmember Jeannine Roe Community Planning & Development staff: Senior Planner Amy Buckler Public Works staff: Senior Planner Sophie Stimson Olympia Downtown Association (ODA): Executive Director Todd Cutts Vice President and Promotion Committee Co-Chair Sandi Wilson Promotion Committee Member Nate Riley KPG Consultant Paul Fuesel 2. APPROVAL OF AGENDA The agenda was approved. 3. APPROVAL OF MINUTES 17-1281 Approval of September 27 PBIA Member Meeting Minutes The minutes were approved. 17-1177 Approval of October 31, 2017 PBIA Marketing Committee Meeting Minutes City of Olympia Page 1 PBIA Advisory Board Meeting Minutes December 14, 2017 The minutes were approved. 17-1280 Approval of November 9, 2017 PBIA Meeting Minutes The minutes were approved. 4. PUBLIC COMMENT - None 5. ANNOUNCEMENTS Ms. Buckler announced the following: · The City will be taking over the Clean Team and Ambassador program starting January 1, 2018. · The 2018 PBIA budget has been approved by City Council. · General Government Committee expressed interest in PBIA’s public art investment being to replace the street pole banners, which are faded and ragged. · Good feedback has been received regarding the new holiday snowflake decoration light bulbs. · PBIA will continue to meet the 2nd Thursday of every month at City Hall for 2018. Councilmember Roe indicated the welcome center was hopefully only temporarily eliminated with the City taking over the Ambassador Program. She will be advocating for a new welcome center. 6. BUSINESS ITEMS 17-1283 2018 Downtown Marketing/Promotion Ms. Buckler provided an overview of an opportunity for the PBIA and the ODA to collaborate on marketing and promotional opportunities. The Board and the ODA discussed a proposed contract with the ODA for $23,000 to provide marketing/promotion services for 2018. Boardmember Irish moved, seconded by Boardmember Barrett, to direct the marketing subcommittee to A) work with ODA to finalize a scope of work based on tonight’s discussion, including adding the words deliverables and performance measures to bullet number one in the proposed contract, B) approve the final scope of work, and C) direct staff to complete the contract. The motion carried by the following vote: Aye: 6 - Boardmember Barrett, Boardmember Dean, Boardmember Irish, Boardmember Murillo, Boardmember Rocker and Boardmember Ruse Nay: 2 - Boardmember David and Boardmember Rauh City of Olympia Page 2 PBIA Advisory Board Meeting Minutes December 14, 2017 Excused: 1 - Chair Corso Absent: 4 - Boardmember Carr, Boardmember Henley, Boardmember Kerr and Boardmember Trinin 17-1285 Downtown Street Improvement Update Ms. Stimson and Mr. Fuesel provided an update on upcoming Downtown street improvement projects. The report was received. 17-1286 Letter for Rate Payers (insert for billing) The Board reviewed the draft letter and provided feedback to Ms. Buckler. The letter will be revised and mailed out with the PBIA assessments the first week of January 2018. The letter was approved as amended. 17-1302 Announcement of PBIA Board Election Results Ms. Buckler provided the results of the online PBIA Boardmember election. There are seven open seats. Five people ran and were elected to a three-year term which will begin at the January 11, 2018 meeting. The Chair and Vice Chair positions will be decided upon at that meeting. The report was received. 17-1288 Recognition of Outgoing Boardmembers and Councilmember Staff and Boardmembers thanked Boardmembers Irish, Carr, Kerr, and Councilmember Roe for their service on the PBIA Board as this was their last meeting. The recognition was given. 7. REPORTS Boardmember Dean reported: · The Police Department Walking Patrol will be from 5:00 p.m. to 9 p.m. every day through the holidays. · On 2018 flower basket vendors. Boardmember Murillo reported more than 80 businesses participated in Twinklefest this year. 8. ADJOURNMENT The meeting adjourned at 7:58 p.m. City of Olympia Page 3