PBIA Advisory Board

City Hall Meeting Minutes 601 4th Avenue E Olympia WA 98501 PBIA Advisory Board Contact: Amy Buckler 360.570.5847 Thursday, March 8, 2018 6:00 PM Council Chambers 1. CALL TO ORDER Chair Ruse called the meeting to order at 6:00 p.m. 1.A ROLL CALL Present: 11 - Boardmember Jeffrey Barrett, Chair Danielle Ruse, Boardmember Mary Corso, Boardmember Jacob David, Boardmember Janis Dean, Boardmember Lindsay Galariada, Boardmember Sandra Hall, Boardmember Kimberly Murillo, Boardmember David Rauh, Boardmember Nathan Rocker and Boardmember Jeffrey Trinin Absent: 1 - Boardmember Connie Phegley OTHERS PRESENT City of Olympia Staff: Community Planning and Development Economic Development Director Mike Reid Community Planning and Development Downtown Programs Manager Amy Buckler Parks Department Program Specialist Luke Burns Councilmember Lisa Parshley Downtown Ambassador Teal Russell 2. APPROVAL OF AGENDA The agenda was approved. 3. APPROVAL OF MINUTES 3.A 18-0242 Approval of February 8, 2018 PBIA Meeting Minutes The minutes were approved. 4. PUBLIC COMMENT - None 5. ANNOUNCEMENTS Ms. Buckler announced the reorganization of the structure of the City of Olympia's Community Planning and Development department. City of Olympia Page 1 PBIA Advisory Board Meeting Minutes March 8, 2018 Boardmember Trinin announced the Olympia Downtown Alliance has settled on a cadence for their monthly activity. It will be held on the third Thursday of each month. Specific activities are yet to be determined. 6. BUSINESS ITEMS 6.A 18-0235 Briefing about Mud Bay LLC The report was postponed. 6.B 18-0236 Discuss 2018 Event Sponsorships Bridge Music Project Executive Director Bobbi Williams provided an overview of the program. The Board proceeded to discuss event sponsorships for 2018. Boardmember Corso moved, seconded by Boardmember Dean, to sponsor the Bridge Program for $2,000 in 2018. The motion passed unanimously. Boardmember Corso moved, seconded by Boardmember Dean, to transfer $3,000 from the PBIA contingency account into the PBIA event sponsorship account. The motion passed unanimously. 6.C 18-0237 Discussion of Welcome Wagon Effort The Board discussed the Welcome Wagon effort. Staff will return with a recommendation for next steps. The discussion was completed. 6.D 18-0238 Discussion of Cigarette Butt Containers The Board discussed using a new stye of cigarette butt collector. Boardmember Corso moved, seconded by Boardmember Rauh, to guide staff to conduct a pilot project to test new cigarette butt collectors. The motion passed unanimously. 6.E 18-0239 Discussion of Quarterly Survey The Board discussed launching a short survey to PBIA ratepayers. Chair Ruse moved, seconded by Boardmember Corso, to guide staff to launch a short survey for ratepayers in March. The motion passed unanimously. 7. REPORTS - None 8. OTHER TOPICS City of Olympia Page 2 PBIA Advisory Board Meeting Minutes March 8, 2018 8.A 18-0240 Round Table Discussion Ms. Russell provided the latest Downtown Ambassador and Clean Team data. The Board discussed parking in the downtown area. Ms. Buckler provided information on various parking changes that will be implemented in April. Among other improvements, pay-by-phone parking will be available. The Board discussed the Port of Olympia becoming a port of call for a new 175-passenger cruise ship. The Board discussed placing signage to help prevent people from going the wrong way on 4th Avenue. Ms. Buckler informed the Board this request would go through the City's Public Works department. Boardmember Corso spoke with the Olympia Downtown Alliance about managing the process for addressing broken windows. Chair Ruse provided an update on the Olympia Downtown Alliance. They will be interviewing candidates for the new position next week. Any boardmembers interested in being a part of the Olympia Downtown Alliance committee tasked with fine-tuning the combined marketing plan should contact Chair Ruse. There will also be a group session that all boardmembers are welcome to attend. Boardmember Murillo presented questions regarding impacts from the Providence Community Care Center. Ms. Buckler discussed current City resources addressing these concerns, as well as additional City resources to be available in the future. In addition, Providence is in the process of looking at the possibility of hiring security for this site. The discussion was completed. 9. ADJOURNMENT The meeting adjourned at 8:00 p.m. City of Olympia Page 3