PBIA Advisory Board

City Hall Meeting Minutes 601 4th Avenue E Olympia WA 98501 PBIA Advisory Board Contact: Max DeJarnatt 360.570.3723 Wednesday, March 4, 2020 5:30 PM Council Chambers 1. CALL TO ORDER Chair Ruse called the meeting to order at 5:28 p.m. 1.A ROLL CALL Present: 7 - Chair Danielle Ruse, Vice Chair Jeffrey Barrett, Boardmember Johnny Atlas, Boardmember Jacob David, Boardmember Janis Dean, Boardmember Nathan Rocker and Boardmember Jeremy Williamson Excused: 1 - Boardmember David Rauh Absent: 1 - Boardmember Lyndsay Galariada 1.B OTHERS PRESENT City of Olympia Community Planning and Development Staff: Clean Team Supervisor Mark Moore Downtown Ambassador Teal Russell Downtown Ambassador Katherine Trahan 2. APPROVAL OF AGENDA The agenda was approved. 3. APPROVAL OF MINUTES 3.A 20-0216 Approval of February 5, 2020 PBIA Advisory Board Meeting Minutes The minutes were approved as amended to move "others present" to Boardmembers. 4. PUBLIC COMMENT - None 5. ANNOUNCEMENTS Mr. DeJarnatt and Boardmember Williamson made announcements. 6. BUSINESS ITEMS City of Olympia Page 1 PBIA Advisory Board Meeting Minutes March 4, 2020 6.A 20-0205 Downtown Ambassadors and Clean Team Update Ms. Russell and Ms. Trahan gave a presentation about the Ambassadors, and Mr. Moore shared a handout about the Clean Team. The discussion was completed. 6.B 20-0209 2020 Twinklefest Ms. Russell and Ms. Trahan shared a presentation about Twinklefest. The discussion was completed. 6.C 20-0208 2020 Q1 Event Sponsorships Boardmember Rocker moved, seconded by Boardmember Atlas, to use $2,750 of Event Sponsorship budget to approve Quarter 1 event sponsorship requests, with $750 to Hotel Olympia Anniversary, $1,000 to Art in Olympia Storefronts, $500 to Tales Told in Ten, and $500 to Motherload Film. The motion carried by the following vote: Aye: 6 - Vice Chair Barrett, Boardmember Atlas, Boardmember David, Boardmember Dean, Boardmember Rocker and Boardmember Williamson Excused: 1 - Boardmember Rauh Absent: 1 - Boardmember Galariada Abstained: 1 - Chair Ruse 6.D 20-0217 Announcement of 2020 PBIA Board Election Results The report was received. 6.E 20-0207 Update on 2020 Downtown Hanging Flower Baskets The discussion was completed. 6.F 20-0214 Downtown Resident Welcome Packets The Board discussed activities and costs associated with a 2020 Downtown Resident Welcome Packet. The discussion was completed. 7. REPORTS - None 8. OTHER TOPICS - None City of Olympia Page 2 PBIA Advisory Board Meeting Minutes March 4, 2020 8.A 20-0029 Round Table Discussion Boardmember David mentioned renewed interest in the "Be Excellent" poster campaign. The discussion was completed. 9. ADJOURNMENT The meeting was adjourned at 7:38 p.m. City of Olympia Page 3