Utility Advisory Committee

City Hall Meeting Minutes 601 4th Avenue E Olympia, WA 98501 Utility Advisory Committee Contact: Eric Christensen 360.570.3741 Thursday, November 5, 2020 5:30 PM Online via Zoom 1. CALL TO ORDER Chair Buffo called the meeting to order at 5:30 p.m. 1.A ROLL CALL Present: 9 - Chair Mike Buffo, Vice Chair Cullen Stephenson, Committee member Dennis Bloom, Committee member Michael Bradley, Committee member Donald Krug, Committee member Kristin Lamson, Committee member Arland Schneider, Committee member Eleanor (Pat) Vernon and Committee member Roger Wilson 1.B. STAFF PRESENT UAC Liaison and Water Resources Director Eric Christensen Engineering and Planning Supervisor Susan Clark 2. APPROVAL OF AGENDA The agenda was approved. 3. APPROVAL OF MINUTES 20-0892 Approval of October 1, 2020 UAC Meeting Minutes The minutes were approved. 4. PUBLIC COMMENT - None 5. ANNOUNCEMENTS FROM UAC AND STAFF Mr. Christensen provided the following updates: Public Works operations crews continue to work at 100% capacity during the COVID-19 emergency. Office staff are teleworking from home. Utility customer delinquencies continue to climb and amount to approximately $1.1 million (accounts that are 31 days past due). Delinquencies include the fees collected for LOTT. City of Olympia Page 1 Utility Advisory Committee Meeting Minutes November 5, 2020 Utility revenues continue to come in based on projections, with Drinking Water and Wastewater slightly below projections at 6-7%. All utilities continue to operate in the black. The City's cost saving measures are helping. The City continues with it's review of the 2021 budget, rates, GFCs and CFP with the Finance Committee and then approval by City Council in December. All City facilities with electric accounts are now being powered with green power from Puget Sound Energy. The City's General Government Committee extended all committee member terms by one year. This was done to alleviate the need for an advisory committee recruitment during the pandemic. Chair Buffo indicated he had planned to not ask for re-appointment when his term expired in March 2021. Mr. Christensen asked UAC members to email him if they intend to resign. Mr. Christensen emailed the UAC a blank workplan request form. Requests for 2021-2022 workplan period are due by November 30. The UAC will review and discuss the draft workplan at the December 3 meeting. 6. BUSINESS ITEMS 20-0900 Water System Plan Update Project Briefing Ms. Clark provided a briefing on the Water System Plan update. The briefing also included information on the Risk and Resiliency Assessment. The UAC asked clarifying questions and thanked staff for the briefing. The information was provided. 20-0901 Sea Level Rise Response Planning Update Mr. Christensen provided the briefing. UAC members asked clarifying questions and thanked staff for providing the briefing. The information was provided. 7. ADJOURN Chair Buffo adjourned the meeting at 6:31 p.m. UPCOMING The next UAC meeting is scheduled for Thursday, December 3, 2020 via Zoom. City of Olympia Page 2