Utility Advisory Committee

City Hall Meeting Minutes 601 4th Avenue E Olympia, WA 98501 Utility Advisory Committee Contact: Eric Christensen 360.570.3741 Thursday, August 4, 2022 5:30 PM Virtually Register to attend: https://us02web.zoom.us/webinar/register/WN_Y0lT9bfYTxWRgDWUgTABfQ 1. CALL TO ORDER Chair Bloom called the meeting to order. 1.A ROLL CALL Present: 7 - Chair Dennis Bloom, Vice Chair Kristin Lamson, Committee member Dani Clark, Committee member Donald Krug, Committee member Arland Schneider, Committee member Eleanor (Pat) Vernon and Committee member Roger Wilson 1.B. STAFF PRESENT Water Resources Director/Staff Liaison Eric Christensen Public Works Director Rich Hoey Waste ReSources Director Gary Franks Engineering and Planning Supervisor Susan Clark Drinking Water Quality Operations Supervisor Mike Vessey Project Engineer II David Dunn Project Engineer I Fran Love Program Assistant Lindsay Marquez 2. APPROVAL OF AGENDA The agenda was approved. 3. APPROVAL OF MINUTES 22-0721 Approval of June 2, 2022 UAC Meeting Minutes The minutes were approved. 4. PUBLIC COMMENT - None 5. ANNOUNCEMENTS FROM UAC AND STAFF In-person meetings City of Olympia Page 1 Utility Advisory Committee Meeting Minutes August 4, 2022 Staff Christensen thanked the UAC for their responses to the survey, but there was not a unanimous preference for the in-person option. The UAC will continue to hold meetings virtually for the foreseeable future. UAC Member Resignation Unfortunately, Jason Selwitz has announced his resignation from the UAC. LOTT Reclaimed Water Study The LOTT Clean Water Alliance has completed their Reclaimed Water Infiltration Study (RWIS). LOTT conducted the research effort to learn about the potential risks from residual chemicals that may remain in reclaimed water. The concern being the implications when reclaimed water is infiltrated to replenish groundwater. LOTT will hold a virtual Community Forum on Monday, August 15, at 5:30 p.m. to explain the study. COVID We’ve had numerous employees test positive for COVID since we last met. Fortunately, it's had little impact on our operations. Five Things UAC members did not have any specific topics for the utility bill insert, Five Things. Members can always email staff ideas between meetings. 6. BUSINESS ITEMS 22-0725 2023-2028 Preliminary Capital Facilities Plan Staff Clark, Dunn and Love provided the briefing. A letter of support from the UAC is due October 4 for inclusion in the October 19 Council meeting packet. Committee members asked about reviewing projects through an equity lens, emergency management and which projects can be delayed if needed. UAC and staff discussed these topics. The UAC thanked staff for the briefing. The discussion was completed. 22-0726 Preliminary 2023 Utility Operating Budget Drivers Staff Christensen and Franks presented preliminary information on the 2023 operating budget. The briefing included key budget drivers affecting utility rates and budgets. The UAC will continue to review the 2023 budget, rates, and General Facility Charges (GFCs) at the September 1, 2022 Utility Advisory Committee meeting. This will include a review of LOTT Clean Water Alliance's proposed rate increase and increases to the Capacity Development Charge (CDC). The information was provided. City of Olympia Page 2 Utility Advisory Committee Meeting Minutes August 4, 2022 22-0727 AWWA Performance Benchmarking Staff Christensen provided the briefing. Committee members asked clarifying questions and thanked staff for the briefing. Staff will bring this item back to the UAC in future for further consideration since this is the first year the City of Olympia has participated in the AWWA performance benchmarking program. The information was provided. 7. ADJOURNMENT Chair Bloom adjourned the meeting at 8:09 p.m. City of Olympia Page 3