Utility Advisory Committee

City Hall Meeting Minutes 601 4th Avenue E Olympia, WA 98501 Utility Advisory Committee Contact: Jesse Barham 360.753.8164 Thursday, March 2, 2023 5:30 PM City Hall, Room 207 and Virtually 1. CALL TO ORDER Chair Bloom called the meeting to order at 5:30 p.m. 1.A ROLL CALL Present: 6 - Chair Dennis Bloom, Vice Chair Kristin Lamson, Committee member Dani Clark, Committee member Donald Krug, Committee member Arland Schneider and Committee member Roger Wilson Absent: 1 - Committee member Eleanor (Pat) Vernon 1. B. STAFF PRESENT Interim Water Resources Director/Staff Liaison Jesse Barham Waste ReSources Director Gary Franks Project Manager Jim Rioux Associate Planner Jeremy Graham Associate Planner Kym Foley Administrative Specialist Lindsay Walker 2. APPROVAL OF AGENDA The agenda was approved. 3. APPROVAL OF MINUTES 23-0191 Approval of February 2, 2023 UAC Meeting Minutes The minutes were approved. 4. PUBLIC COMMENT - None 5. ANNOUNCEMENTS FROM UAC AND STAFF Mr. Barham provided the following updates: The Community Livability and Public Safety Committee (CLPS) is interviewing three candidates for the UAC vacancies. Council appointments of new committee members are scheduled for March 28, 2023. City of Olympia Page 1 Utility Advisory Committee Meeting Minutes March 2, 2023 Tonight is the last meeting for Committee member Wilson. Chair Bloom thanked him for his nearly seven years with the UAC and presented him with a gift from staff and UAC. Committee member Wilson, and all outgoing advisory committee members, will also be honored at the March 28 Council meeting. A sub committee comprised of City staff is working with the Community Livability and Public Safety (CLPS) Committee to update and create a streamlined Committee Member Guidebook. Currently there are two documents; Committee Roles and Expectations and Committee Rules of Procedure. The plan is to combine the information into a more useful document. The Guidebook will be finalized by the end of the year to coincide with the new committee member application period. Recruitment process still continues for the Drinking Water Utility and Water Resource Directors. Discussed HB 1110 which would amend the State's Growth Management act and is in regard to middle housing. 6. BUSINESS ITEMS 23-0192 Waste Resources Facility Program Update Mr. Franks and Mr. Rioux provided an update on the project to move Waste ReSources operations to the city-owned Carpenter Road property. UAC members asked some questions about grants and other funding sources and engaged in a discussion with staff. The UAC thanked staff for the briefing. The information was provided. 23-0193 NPDES Annual Report Mr. Graham provided a briefing on the City’s compliance with the State’s National Pollution Discharge and Elimination System (NPDES) Municipal Phase II Stormwater Permit. The Department of Ecology is the state agency that oversees the City of Olympia's compliance with the permit. Olympia is a Phase II permittee. Ms. Foley provided information on the Stormwater Management Action Planning (SMAP) process. The City's SMAP is a requirement of the NPDES permit. The UAC thanked staff for the briefing. They are supportive of staff submitting the NPDES annual report and SWMP to the Department of Ecology. The information was received. 23-0194 Utility Coordination with Tribal Interests Mr. Barham provided the briefing. Topics covered included past Tribal coordination and City of Olympia Page 2 Utility Advisory Committee Meeting Minutes March 2, 2023 collaboration on drinking water, water rights issues and water quality concerns. UAC members thanked him for the information. The information was provided. 23-0195 Finalize the Utility Advisory Committee Work Plan and Officer Elections Mr. Barham reviewed with the UAC the revisions made to the Work Plan since the February meeting. The following was noted in regard to the 2023-2024 Work Plan: · For the Wastewater rate discount for irrigation in August, staff changed the UAC action to "Review and provide feedback to staff" instead of a recommendation to Council. If any recommendations are supported on this item, those can be included in the UAC's 2024 budget and rate recommendation letter in fall 2023. · Requested that staff provide information on Per- and Polyfluorinated Substances (PFAS) at the April business item regarding the City's Water Quality Report and EPA's Revised Lead and Copper Rule. · Staff will provide UAC members information on future opportunities for tours of the LOTT Wastewater Treatment Facility. The UAC discussed officer elections. Staff noted the 2023-2024 Work Plan reflects the correct schedule of officer elections to occur in December. This is consistent with the City's Advisory Committee Rules of Procedure. Chair Bloom encouraged staff to include in the new Guidebook or the UAC's bylaws that the standard operating procedure is for the Vice Chair to move into the Chair position. This provides a level of "in training" for the Vice Chair to learn the Chair's duties. Chair Bloom and Vice Chair Lamson were in agreement to remain officers for 2023. Committee member Schneider moved, seconded by Vice Chair Lamson to approve the 2023-2024 UAC Work Plan and forward to the Community Livability and Public Safety Committee for subsequent adoption by the City Council. Motion carried unanimously. Committee member Clark moved, seconded by Committee member Krug to elect Dennis Bloom as UAC Chair and Kristin Lamson as UAC Vice Chair though the end of 2023. Motion carried unanimously. 7. ADJOURNMENT Chair Bloom adjourned the meeting at 8:09 pm. City of Olympia Page 3 Utility Advisory Committee Meeting Minutes March 2, 2023 UPCOMING Next UAC Meeting: Thursday, April 6, 2023 at 5:30 p.m. Business Items: Water Quality Report and EPA's Revised Lead and Copper Rule (including an update on PFAS) Waste ReSources General Facilities Charges City of Olympia Page 4