Ad Hoc Cultivating Belonging Committee

h 101 Alpine Parkway Oregon, WI 53575 | Phone: (608) 835-3118 | Fax: (608) 835-6503 vil.oregon.wi.us | Find us on Facebook! Pursuant to Wis. Stat. § 19.84, notice is hereby given to the public that the following meeting will be held: Meeting: Diversity, Equity, & Inclusion (DEI) Committee Date: Thursday, April 4, 2024 Location: Fireside Room, People’s United Methodist Church Time: 6:30 PM f Note: Any person who has a qualifying disability as defined by the Americans with Disabilities Act that requires the meeting or materials at the meeting to be in an accessible location or format must contact the Village Clerk at (608) 835-3118, 101 Alpine Parkway, Oregon, Wisconsin, at least twenty-four (24) hours prior to the commencement of the meeting so that any necessary arrangements can be made to accommodate each request. MEETING MINUTES 1) Call to Order. The meeting was called to order at 6:30 p.m. 2) Roll Call. Present: Sedona Afeworki, Lori Anderson, Carlene Bechen (Village Board member), and Liina- Ly Roos Absent: Dan Dick, Luis Loya, & Karen Ramirez 3) Approval of February 6, 2024 Committee meeting minutes. The meeting minutes for February 6, 2024 were approved. There was some discussion to provide context and explanation to Liina and Sedona the presentation from Martin Shanks made to the DEI Committee in January. 4) Business (items are for discussion and / or potential action). a) Reading to focus Committee’s attention on work. Poem The Messenger by Mary Oliver b) Discuss ways to create community gathering opportunities and discussions for individuals to share diverse perspectives (see meeting minutes from January 9th and February 6th, 2024 provided in the packet of information). 1. Presentation from Dan Dick regarding a facilitation process and examples of how to hold community gatherings and discussions. Dan Dick provided a proposal related to a community conversation of ‘Banned Books in Wisconsin’. The committee discussed ideas and ways to attract and invite community members to such discussions. They remain hopeful that this will be the first of many community conversations about pertinent topics. They discussed potential dates and decided that Tuesday, June 11, 2024 from 6:30 p.m. – 8:30 p.m. at the Oregon Public Library may be their first conversation/discussion. Final dates and times will be discussed at a future meeting. Page 1 of 2  Members are encouraged to think about the questions discussed and to report back at the next meeting. • How do we attract/invite a cross-section of parents, teachers, students, and community members with varied opinions? • What is the best way to share ‘Community Conversation’ with the community? - Oregon Observer - Facebook 2. Discuss potential groups to invite to gatherings and / or topics that could be discussed in future gatherings. The members would like to talk about the School Resource Officer (SRO) Program during a future community discussion / conversation. c) Discuss training opportunities and ideas for Village Staff and Oregon Police Department Staff regarding communicating with people with disabilities and mental health illnesses. Bechen reported she will contact and discuss the training needs with Village Administrator Martin Shanks. She also reported she would contact Disability Rights Wisconsin about potential training opportunities. d) Future agenda items The members would like to learn more about a “Community Climate Survey” as it relates to diversity, equity, and inclusion in the community. Bechen reported that she will reach out to Nehemiah Community Development Corporation to see if they can attend the meeting in July to discuss this further and to see if they have ideas on how to conduct and share such survey. The members would like to conduct the survey in Fall 2024. 5) Adjournment. The committee adjourned at approximately 7:30 p.m. Members: Lori Anderson, Sedona Afeworki (Student member), Carlene Bechen (Village Board representative), Dan Dick, Luis Loya, Karen Ramirez (Student member), and Liina-Ly Roos.