Public Works & Utilities Committee

101 Alpine Parkway, Oregon, WI 53575 | Phone: (608) 835-3118 | Fax: (608) 835-6503 vil.oregon.wi.us | Find us on Facebook! Pursuant to Wis. Stat. § 19.84, notice is hereby given to the public by the Chairperson of the Public Works & Utilities Committee, that the following meeting will be held: Meeting: Public Works & Utilities Committee Date: Tuesday, May 28, 2024 Location: Village Hall; 101 Alpine Parkway Time: 5:00 PM Note: Any person who has a qualifying disability as defined by the Americans with Disabilities Act that requires the meeting or materials at the meeting to be in an accessible location or format must contact the Village Clerk at (608) 835-3118, 101 Alpine Parkway, Oregon, Wisconsin, at least twenty-four (24) hours prior to the commencement of the meeting so that any necessary arrangements can be made to accommodate each request. MEETING MINUTES 1) Call to Order Public Works Chair Jason Mahnke called the Public Works & Utilities Committee Meeting to order at 5:00 p.m. on Tuesday, May 28, 2024. 2) Roll Call Present: Carlene Bechen, Tom Kirchdoerfer, and Jason Mahnke. Also Present: Public Works Director Jeff Rau, Assistant Public Works Director Lauren Striegl left at 5:52 p.m. and returned at 5:57 p.m., Finance Director Lisa Novinska left at 5:56 p.m., Human Resources Coordinator/Deputy Clerk Peggy Haag, and Ruekert Mielke Engineer Cory Horton left at 5:52 p.m. 3) Approval of February 27, 2024, Public Works & Utilities Committee meeting minutes Kirchdoerfer moved, seconded by Bechen, to approve as to form the 02-27-2024 Public Works & Utilities Committee Meeting Minutes. Motion carried 3-0. 4) Business (Items are for discussion and / or potential action) a) Water Impact Fee – Proposed Needs Assessment and Fee Updates The Village of Oregon Water Utility is seeking Public Works & Utilities Committee approval to adopt an updated Water System Needs Assessment and Water Impact Fee. Striegel’s memo in packet outlines the requirements, history, proposed update to the needs assessment and impact fee study, considerations, and next steps. Stafford Rosenbaum executive summary states, “The Village recognizes that impact fees provide a way for it to pay for portions of public water infrastructure projects in a way that is equitable to both existing and new development. New developments require expansions of public water service. Impact fees are a mechanism to require new development to pay for the new public costs they create.” Cory Horton, engineer with Ruekert Mielke presented the 2024 water impact fee update. Approved 07/02/2024 Page 1 of 3  Utility funding sources include: · Developer funded · Utility funded - water bill · Impact fee funded – new construction Fees as collected need to be spent within 8 years, if not must be paid back to the payee with interest. Reasons for the proposed update include updated population projections, the delay of planned capital projects, the increase of constructions costs, and to avoid refunding impact fees. Projects include: A 2020 comparison of the Well 6, PPZ Elevated Storage Tower, and interzonal Boster Station projects in 2024 shows an increased cost of $6.3 million for a total of $10 million. The Village Board is allowed to set the water impact fee to the amount justified by the needs assessment and can go as high as $2169 but can set a lower impact fee. Homebuyers mortgage payment would increase by 2.5% calculation assumes the median home value of $338,000. If the Board decides to lower the fee, then the money needed shifts project costs from the new development to the resident’s water bills. The proposed 2024 impact fee ($2169) is 80% higher than the existing fee. The overall impact fee would be $7375, with the proposed water fee of $2169, park improvements at $2374, parkland acquisition at $1975, and Library at $857. The $7375 rate would be at the higher end of rates but not the highest. McFarland’s is over $12,000. Approved 07/02/2024 Page 2 of 3  Water rates are currently right in the middle. There is an anticipated 40.43% water rate increase in 2028 Findings and Recommendations: Ø Capital project is needed to serve future development. Ø Project capacity splits between new development and existing system benefit. Ø Proposed / maximum statutorily allowable water impact fee ($2,169 / REU). Ehlers if analyzing the financial impact of new project costs on user rates. This item will be coming back to the Public Works Committee in June to make a recommendation to the Village Board. b) Mowing Plan Revision Policy Rau reviewed his memo and draft policy in the packet. The draft policy will allow residents to make requests to the annual mowing plan, with a review of the plan likely in January, return with a plan tentatively in March, and then to the Board in April. Rau believes the new plan will help Public Works accomplish their goals and maintain options to modify the plan if needed. Bechen appreciates the work put into the mowing plan. It is important to have a process so people can have input and if there is a practical request it can be accommodated. Kirchdorfer and Mahnke like this as well. The Village budget will need to be considered. Bechen moved, seconded by Kirchdoerfer, to recommend to the Village Board approval the Mowing Plan Revision Policy and presented by the Public Works. Motion carried 3-0. It was discussed to have a draft policy mid-summer and have the committee review in the fall while it is still fresh in everyone’s mind. 5) Adjournment Kirchdoerfer moved, seconded by Bechen, to adjourn the Regular Public Works & Utilities Commission Meeting at 6:07 p.m. on Tuesday, May 28, 2024. Motion carried 3-0. Submitted by, Peggy Haag Human Resources Coordinator / Deputy Clerk Approved 07/02/2024 Page 3 of 3