Legislative Meeting

AGENDA VILLAGE OF OSSINING BOARD OF TRUSTEES REGULAR MEETING IN PERSON AT Birdsall-Fagan Police Court Facility 86-88 Spring Street Ossining, NY 10562 and VIA ZOOM Members of the public can view the meeting via computer or mobile app: https://us06web.zoom.us/j/81209622217 Members of the public can listen to the meeting by dialing in via phone: +1 929 205 6099 Webinar ID: 812 0962 2217 **Please note that by dialing in, your phone number will be visible to the host, participants, and attendees of the meeting.** Wednesday, November 20, 2024 7:30 PM MAYOR Rika Levin BOARD OF TRUSTEES Robert M. Fritsche Omar Lopez Dana White Manuel R. Quezada I. CALL TO ORDER – PLEDGE OF ALLEGIANCE – ROLL CALL II. PUBLIC HEARING IN THE MATTER OF: A. Proposed Local Law -2024 titled “A Local Law amending chapter 270 (zoning) by adding a new article XVIII (Electric Vehicle Charging Stations), amending chapter 270, section 270-29 (signs) and amending chapter 270, section 270-7 (District boundaries) of the Village of Ossining Code Local Law -2024 (Chapter 270- Electric Vehicle Charging Stations) (SEK 7-9-2024) (Rev.2) B. Proposed Local Law -2024 titled “A Local Law amending chapter 229 (Streets and sidewalks) of the Village of Ossining Code. Proposed Local Law (Chapter 229- Streets and sidewalks- utility poles) C. VILLAGE OF OSSINING’S 2025 BUDGET. III. MAYOR’S AND TRUSTEES’ ANNOUNCEMENTS IV. ADMINISTRATIVE REPORTS A. Village Manager Karen D'Attore B. Corporation Counsel Stuart Kahan C. Police Chief Aaron Zimmerman V. ORGANIZATION ANNOUNCEMENTS Announcements shall be event related only, shall be no longer than two (2) minutes in length. VI. PUBLIC COMMENT ON AGENDA ITEMS Visitors shall be accorded one (1) four (4) minute opportunity to address the Board on any of the resolutions on the agenda. VII. VISITOR RECOGNITION Legislative Meeting November 20, 2024 Page 1 of 5  Visitors shall be accorded one (1) three-minute opportunity to address the Board on issues not relating to the Agenda, but of relevance to the common good of the Village. VIII. VILLAGE BOARD RESOLUTIONS A. Approval of Minutes - November 6, 2024 RESOLVED, that the Board of Trustees of the Village of Ossining hereby approves the Minutes of the November 6, 2024 Regular Meeting as presented. Legislative Meeting - Nov 06 2024 - Minutes - Pdf Legislative Meeting - Nov 06 2024 - Minutes - Html B. Approval of Voucher Detail - November 20, 2024 RESOLVED, that the Board of Trustees of the Village of Ossining hereby approves the Voucher Detail Report dated November 20, 2024 in the amount of $923,368.75. Voucher11202024 C. DPW-Award of Bid-Excavation services in connection with replacement of lead service lines along Spring Street RESOLVED, that subject to review by the Corporation Counsel, the Board of Trustees of the Village of Ossining hereby awards the bid for Contract No. DPW-24-02 Excavation services in connection with replacement of lead service lines along Spring Street to A.J. Penna & Son Construction Inc., 290 New Canaan Avenue, Norwalk, Connecticut 06850 for the base bid amount of $114,100 as the lowest bid for the base bid amount received from a responsive and responsible bidder; and be it further RESOLVED, that upon review by the Corporation Counsel the Village Manager is authorized to sign the aforementioned contract with A.J. Penna & Son Construction Inc. D. Authorizing the Village Manager to sign a proposal for a vehicle exhaust removal system WHEREAS, the Village’s annual Procurement Policy states, “Pursuant to General Municipal Law section 103(16) and the Village Code, the Village may procure goods (including apparatus, materials, equipment and supplies) and services through contracts let by the United States or any agency thereof, any state or any political subdivision therein where such contract was let to the lowest responsible bidder or on the basis of best value…Approval of piggybacking will be by the Village Manager or Board of Trustees depending on the value of the contract or service”; and WHEREAS, Village Code section 42-5B(2) states that for piggybacking to be allowed the contract let by the United States or any agency thereof, any state or any other political subdivision or district therein must, “have been made available for use by other governmental entities, and this must be clearly stated in the contract let by the other entity that extends the terms and conditions of the contract to other governmental entities”; and WHEREAS, the Village has been looking into the purchase of a vehicle exhaust removal system for the central garage; and WHEREAS, in August 2023, the Metropolitan Transportation Authority- New York City Transit purchased from Air Purifiers, Inc. an overhead vehicle tailpipe exhaust system; and WHEREAS, the New York City Transit Authority-Department of Materiel bid document included Schedule M, “Utilization of Contract by Other Agencies”; and WHEREAS, the aforementioned Schedule M provided in part, “If the Bidder is agreeable to permitting any of the listed Authority affiliates or non-affiliates to place orders with it in accordance with the specifications and terms of any contract resulting from this Bid, the Bidder should indicate such agreement by checking the appropriate boxes below…”; and WHEREAS, the president of Air Purifiers, Inc. indicated on Schedule M that the terns of Legislative Meeting November 20, 2024 Page 2 of 5  the agreement would be available to “any other public authority, municipality or state agency within New York State”; and WHEREAS, Air Purifiers, Inc. submitted a revised proposal to the Village dated October 29, 2024 for a vehicle exhaust removal system; and WHEREAS, the proposal includes the following language, “This pricing is using the Schedule M Utilization of Contract by Other Agencies, MTA Contract”; now therefore be it RESOLVED, that the Board of Trustees, pursuant to the Village’s annual procurement policy authorizes piggybacking off of MTA Contract 6-32353; and be it further RESOLVED, that the Village Manager is authorized to sign the revised proposal dated October 29, 2024 with Air Purifiers, Inc., One Pine Street, Rockaway, New Jersey 07866 for a vehicle exhaust removal system for $57,200. Air Purifiers Inc. quote E. Finance – Establishment of Spring Street Lead Service Line Replacement Project WHEREAS, Village management wishes to establish a capital project for lead service line replacement on Spring Street to be financed by accumulated and available surplus fund balance, now therefore be it RESOLVED, the Adopted Budget of the Water Fund is modified to appropriate fund balance aggregating $114,100, and that the capital project and capital project budgets be established, as follows: F. Fire Department – Appointment – Washington Hook & Ladder Company #2 RESOLVED, that upon recommendation of the Fire Chief, Alexander Vallone, Ossining, New York was elected as active members of Washington Hook & Ladder Company #2 for interior firefighting. Legislative Meeting November 20, 2024 Page 3 of 5  Alexander Vallone G. Fire Department – Appointment – Cataract Hose Company No. 2 RESOLVED, that upon recommendation of the Fire Chief, Chloe Smith, Ossining, New York was elected as active members of Cataract Hose Company No. 2 for interior firefighting. Chloe Smith H. Fire Department – Appointment – Senate Hook & Ladder Co. #1 RESOLVED, that upon recommendation of the Fire Chief, Kyle Monaghan, Ossining, New York was elected as active members of Senate Hook & Ladder Co. #1 for interior firefighting. Kyle Monaghan IX. CONTINUING BUSINESS OF THE BOARD A. Authorizing the emergency procurement of six 2025 Hybrid Ford Police Interceptors from New Holland Auto Group WHEREAS, the Village of Ossining's Procurement Policy identifies emergency procurements as an exception to competitive bidding requirements pursuant to General Municipal Law section 103(4); and WHEREAS, the following three basic statutory criteria must be met to fall within the emergency exception: a) the situation must arise out of an accident or unforeseen occurrence or condition; b) public buildings, public property, or the life, health, safety or property of the Village's inhabitants must be affected; and c) the situation must require immediate action that cannot await competitive bidding; and WHEREAS, the Village of Ossining Police Department is scheduled for the purchase of three electric vehicles in 2023 and three in 2024; and WHEREAS, efforts by the Ossining Police Department to locate the electric marked police vehicles have been unsuccessful to date; and WHEREAS, the village is considering the purchase of hybrid vehicles due to the difficulty in locating all electric police vehicles; and WHEREAS, Ossining Police Department personnel have been able to locate six hybrid police vehicles for purchase in Pennsylvania; and WHEREAS, there is a need for these six police vehicles and there is great concern that if the vehicles are not secured the department may find it even more difficult to locate available hybrid, not to mention electric police vehicles for purchase; now therefore be it RESOLVED, that the Board of Trustees determines that an emergency exists warranting the use of the emergency procurement exception of the village's Procurement Policy; and be it further RESOLVED, that the Village Manager is authorized to sign a purchase order for six 2025 hybrid Ford Police Interceptor Utility vehicles from New Holland Auto Group, 508 W. Main Street, New Holland PA 17557. X. NEW BUSINESS OF THE BOARD A. Authorizing the Village Manager to sign a license agreement with Denny Street, LLC with regard to minor encroachments onto village-owned property WHEREAS, by deed dated September 7, 2017, Denny Street LLC became the owner of the property at 7 Denny Street in the Village of Ossining, which property has tax identification number 89.15-2-63; and WHEREAS, a survey of the property was prepared by William E. James, P.E., P.L.S., such survey dated August 25, 2017; and Legislative Meeting November 20, 2024 Page 4 of 5  WHEREAS, the Board of Trustees previously authorized the Village Manager to sign a license agreement with the property owner regarding the property owner’s planned removal and reconstruction of a stairway on the Yale Avenue side of the property which stairway encroached onto village-owned property; and WHEREAS, the property owner now proposes to remove the building’s second and third floor decks, replace exterior doors on the first and second floors with windows and to construct a roof structure over the first floor; and WHEREAS, the revised plans for the work prepared by MCK Engineering, P.C. include the installation of four footings for the building, which footings as depicted on the plans will minimally encroach onto the village-owned property along Denny Street; and WHEREAS, following communication from the Building Inspector and Corporation Counsel, the owner’s representative was made aware of the encroachment and that a license agreement between the village and the property owner would be necessary to allow the footings to be installed as part of the proposed work; and WHEREAS, the encroachment resulting from the installation of the footings will be no greater than depicted on the revised plans; now therefore be it RESOLVED, that upon review by the Corporation Counsel, the Village Manager is authorized to sign a license agreement with Denny Street LLC to permit the encroachment onto village-owned property as depicted in the revised plans and permit documents. IMG_3792 Revised Plan 10.29.2024 Survey 2017 B. Agreement with LaBella Associates, D.P.C. for Building Department Support. RESOLVED, that following review by the Corporation Counsel, the Village Manager is authorized to sign an agreement with LaBella Associates, D.P.C., 1 North Broadway, Suite 803, White Plains, NY 10601 whereby LaBella will supplement Village Building Department plan review and coordination services. Revised_LaBella_Building Code Official Proposal_Village of Ossining (002) XI. ADJOURNMENT Legislative Meeting November 20, 2024 Page 5 of 5