Regular City Council Meeting

Regular City Council MeetingAgenda {Month} {Day}, 2025 at 6:00pm 500 E Main St. Othello, WA 99344 Join Zoom Meeting https://us06web.zoom.us/j/86450680793?pwd=EgsmANmpT3WFMOi3AtXhbVBwqhPgic.1 Page 1. OPENING ITEMS A. Call to Order B. Invocation C. Pledge of Allegiance D. Public Input E. Roll Call 2. APPROVAL OF AGENDA 3. CONSENT AGENDA: The following items will be enacted by one motion. If separate discussion is desired, that item may be placed on the regular agenda, with concurrence of the Council. Requests to remove items should be made under Agenda Item 2: Approval of Agenda. A. Approve City Council Minutes for August 25, 2025 3-6 Regular City Council Meeting - Aug 25 2025 - Minutes - Html B. Approve Accounts Payables C. Approve Payroll and Related Expenses 4. CURRENT BUSINESS A. 2026 Council Budget Committees 7-8 2026 Council Budget Committee Schedule.pdf 2026 Council Page 1 of 28  Budget Committees (finalize schedule) - Agenda memo.pdf B. Lighthouse Presentation- Funding Request 9 - 20 City of Othello_Request Proposal.pptx Lighthouse_Funding_Proposal_Summary_Sept2025.pdf C. Addendum to Fire Protection Agreement with Adams County 21 Fire District #5 Fire.Agreement.Addendum.pdf 5. UNFINISHED BUSINESS 6. NEW BUSINESS 7. COUNCIL WILL ALSO RECEIVE A. Police Department Report- August 22 Police.Dept.August 2025 Monthly Report.pdf B. Public Works Report- August 23 - 28 2025.08.PublicWorksReport.pdf Page 2 of 28 Regular City Council Meeting - August 25, 2025 Minutes Monday, August 25, 2025 at 6:00 PM Council Chambers 500 E. Main Street 1. OPENING ITEMS A. Call to Order B. Invocation C. Pledge of Allegiance D. Public Input Mark Spohr- Fire Department E. Roll Call Motion to excuse Mayor Logan and Angel Garza. Moved by: Genna Dorow Seconded by: Darryl Barnes 2. APPROVAL OF AGENDA Motion to approve the agenda. Moved by: Danae Valdez Seconded by: Corey Everett 3. CONSENT AGENDA: The following items will be enacted by one motion. If separate discussion is desired, that item may be placed on the regular agenda, with concurrence of the Council. Requests to remove items should be made under Agenda Item 2: Approval of Agenda. Page 3 of 28  Motion to approve consent agenda. Moved by: Danae Valdez Seconded by: Genna Dorow A. Approve City Council Minutes Regular City Council Meeting - Aug 11 2025 - Minutes - Html B. Approve Accounts Payables Accounts Payable was audited and certified by the Auditing Officer, as required by RCW 42.24.080; and those expense reimbursement claims certified and as required by RCW 42.24.090, have been recorded on a listing that has been reviewed by the Council audit committee and is available to the Council. Accounts Payable Check No. 62180 to No. 62234 in the amount of $379,939.53. 4. CURRENT BUSINESS A. Budget Process and Council Budget Committee Meetings Agenda.Memo.2026 Budget process & Council Budget Committees.pdf 2026 Council Budget Committee Schedule.pdf B. Adopt Business License Ordinance Amendment Agenda Memo-Amend Business License Ordinance.pdf 1636.Ordinance.Amend.Business. License.Threshold.pdf Motion to approve the Ordinance 1636 to adopt the updated uniform minimum licensing threshold amounts as required by state law. Moved by: Genna Dorow Seconded by: Danae Valdez C. Approve Local 280 Public Works Union Contract Local 280 CBA Agenda Memo.pdf City of Othello CBA 2026- Page 4 of 28  2028 Final.pdf Motion to approve the three-year agreement with the International Union of Operating Engineers Local #280 (public works union) for 2026 through 2028. Moved by: Corey Everett Seconded by: Genna Dorow D. Adopt Ordinance Related to Possession of Another's Identification for Severability Agenda Memo Ordinance RCW ID Theft.pdf ORD - Possession of another's identification - Adopt by Reference - Draft kh.pdf Motion to adopt Ordinance No. 1637, adopting a new Othello Municipal Code section 8.04.120, which will adopt RCW 9A.56.330 by reference. Moved by: Genna Dorow Seconded by: Mark Snyder E. Approve TCA Architectural Fee Schedule for Fire Department Facility Analysis 2025 Agenda Memo Approval of Fee schedule for Architect Services for Fire Department Facility Analysis.pdf 2025_0825_City of Othello FD Facility Analysis Exhibit A.pdf 2025_0825 City of Othello FD Facility Analysis Fees Exhibit B.pdf Motion to approve Exhibit B Fee schedule for Architect Services with TCA Architectural + Planning, Inc. in the amount of $18,360.00. Moved by: Mark Snyder Seconded by: Darryl Barnes F. Consideration of Bee-Keeping Ordinance Agenda.Memo.Bee.Ordinance.Discussion.pdf Page 5 of 28  OMC.bee.regulations.pdf Beekeeping.Cities.pdf Letter.John.Pierre.pdf 5. UNFINISHED BUSINESS Mark Snyder- inquiring about weed spraying 6. NEW BUSINESS There was none. 7. COUNCIL WILL ALSO RECEIVE A. Planning Commission Minutes 2025.07.21.Mintues.pdf Shawn Logan, Mayor Tania Morelos, City Clerk Yvonne Hernandez, Deputy City Clerk John Lallas, Mayor Pro Tem Adjourn at 6:32 p.m. Page 6 of 28  2026 Budget Budget Committees Schedule 1) General Government a. Danae Valdez Date: 9/25/2025 Time: 12:00 PM b. Genna Dorow Staff: Mayor, Tania, Anne, Spencer, Abner c. Darryl Barnes 2) Law Enforcement a. John Lallas Date: 9/30/2025 Time: 12:00 PM b. Angel Garza Staff: Mayor, Chief, Spencer c. Corey Everett 3) Street/TBD a. Genna Dorow Date: 10/1/2025 Time: 12:00 PM b. John Lallas Staff: Mayor, Spencer, Robin c. Mark Snyder 4) Water/Sewer a. Genna Dorow Date: 10/2/2025 Time: 12:00 PM b. John Lallas Staff: Mayor, Spencer, Robin c. Mark Snyder 5) Parks & Rec a. Corey Everett Date: 10/14/2025 Time: 12:00 PM b. Angel Garza Staff: Mayor, Robin, Spencer, Valerie c. Genna Dorow 6) Solid Waste a. Corey Everett Date: 10/15/2025 Time: 12:00 PM b. Mark Snyder Staff: Mayor, Robin, Spencer c. John Lallas 7) Special Rev./Debt Service a. Danae Valdez Date: 10/16/2025 Time: 12:00 PM b. Darryl Barnes Staff: Mayor, Spencer, c. Mark Snyder 2025 Sun Mon Tues Wed Thurs Fri Sat Sep 22 23 24 25 26 27 Sep/Oct 29 30 1 2 3 4 Oct 6 7 8 9 10 11 IACC Oct Rev 14 15 16 17 18 Page 7 of 28 AGENDA MEMO Attachments: Council Meeting Date: Sep 8, 2025 1. Draft budget committee schedule Agenda Item: Finalize budget committee schedule 2. 3. Presented by: Spencer Williams, Finance Officer 4. ACTION REQUIRED: Informational Motion Ordinance Resolution Why is it a legislative issue? Council is the approving authority to adopt the City Budget. Explanation of issue: During our last meeting we introduced the attached Budget Committee Schedule. We made some updates. Hopefully you had a chance to look over the schedule and your own calendars. We would like to make any necessary changes to this schedule and move forward. General discussion. Budget: Per Council discretion Staff/Committee Recommendation: Staff and the Mayor recommend Council review the council budget committees and calendar to determine if the committees and schedule are suitable. Make changes as necessary. Form of Motion: N/A Page 8 of 28  LIGHTHOUSE COMMUNITY CENTER Funding Request To provide a place in our community where attendees will encounter meaningful experiences that will prepare them to chase and accomplish their dreams for a better tomorrow. Prepared by: Angela Kudsk Page 9 of 28  Agenda 01. 02. Overview Impact The purpose of the Lighthouse Community Center is to operate a facility 03. Funding Request for community development and advancement. 04. Goals 05. Funding Request #1 06. Funding Request #2 Page 10 of 28  LIGHTHOUSE COMMUNITY CENTER Overview We are deeply grateful for the many partnerships we’ve built over the past two years, especially with the City of Othello, whose support has helped us provide meaningful opportunities for growth and development. Together, we’ve been able to make a real difference in the lives of our youth and families, creating a stronger, more connected community. Page 11 of 28  LIGHTHOUSE COMMUNITY CENTER Impact The Lighthouse has created a safe and supportive environment where youth can grow in confidence, leadership, and life skills. Through after-school clubs, mentorship opportunities, and community programs, young people are discovering their potential, building positive relationships, and developing the tools they need to thrive in school, at home, and in the community. Page 12 of 28  LIGHTHOUSE COMMUNITY CENTER Impact 01. Successful Teen Mentor Match Entrepreneur Program 02. Successful Mentorship Programs - Boys and Girls Clubs 03. Successful Partnerships Page 13 of 28  LIGHTHOUSE COMMUNITY CENTER Impact 04. Fresh Fit Closet 05. Hosting Local Non-Profits 06. After-School Activities 07 Back-to-School Giveaway Page 14 of 28  LIGHTHOUSE COMMUNITY CENTER Goals Our goal is to expand our after-school program to include younger children who will be mentored by our older youth, creating a cycle of leadership and growth. Thanks to recent funding, we are able to begin pursuing this vision, building on the success of our Kids Club this past summer and providing even more opportunities for connection, guidance, and development. Page 15 of 28  Funding LIGHTHOUSE COMMUNITY CENTER Request #1 $12,500/ August - December, 2025 We are requesting $12,500 in funding for the remainder of 2025 to sustain our programs, services, and operations that provide opportunities for growth and development for Othello’s youth and families. Page 16 of 28  Funding LIGHTHOUSE COMMUNITY CENTER Request #2 $30,000 for 2026 We are requesting $30,000 in funding for 2026 to continue and expand the Lighthouse’s programs and services, including after-school clubs, youth mentorship, the Fresh Fit Closet, and community events. This support will allow us to provide consistent opportunities for growth and development for Othello’s youth and families while sustaining the safe and welcoming environment our community depends on. Page 17 of 28  LIGHTHOUSE COMMUNITY CENTER Thank You! We want to extend our heartfelt thanks to the City of Othello for their generous support over the past two years. None of the programs, services, and opportunities we’ve been able to provide for youth and families would have been possible without this partnership, and we are truly grateful for the investment the City has made in the future of our community. Page 18 of 28 Lighthouse Community Center – Funding Proposal Summary Overview We are deeply grateful for the many partnerships we’ve built over the past two years, especially with the City of Othello, whose support has helped us provide meaningful opportunities for growth and development. Together, we’ve been able to make a real difference in the lives of our youth and families, creating a stronger, more connected community. Impact The Lighthouse has created a safe and supportive environment where youth can grow in confidence, leadership, and life skills. Through after-school clubs, mentorship opportunities, and community programs, young people are discovering their potential, building positive relationships, and developing the tools they need to thrive in school, at home, and in the community. Key Highlights: - Teen Mentor Match Entrepreneur Program - Mentorship programs for boys and girls - Fresh Fit Closet - Hosting local non-profits - After-school activities - Back-to-School Giveaway Goals Our goal is to expand our after-school program to include younger children who will be mentored by our older youth, creating a cycle of leadership and growth. Thanks to recent funding, we are able to begin pursuing this vision, building on the success of our Kids Club this past summer and providing even more opportunities for connection, guidance, and development. Funding Requests - We are requesting $12,500 in funding for the remainder of 2025 to sustain our programs, services, and operations that provide opportunities for growth and development for Othello’s youth and families. - We are requesting $30,000 in funding for 2026 to continue and expand the Lighthouse’s Page 19 of 28 programs and services, including after-school clubs, youth mentorship, the Fresh Fit Closet, and community events. Thank You We want to extend our appreciation to the City of Othello for their generous support over the past two years. None of the programs, services, and opportunities we’ve been able to provide for youth and families would have been possible without this partnership, and we are truly grateful for the investment the City has made in the future of our community. Submitted by: Angela Kudsk, Program Director Lighthouse Community Center, September 2025 Page 20 of 28 Page 21 of 28  OTHELLO POLICE DEPARTMENT MONTHLY REPORT TO: Mayor Logan, City Council FROM: Chief Rehaume REFERENCE: Monthly Department Report, August 2025 Mission Statement: “We Serve to Protect”. Vision Statement: “To improve the quality of life for every resident, business and visitor by proactively delivering effective, equitable, and responsive police services.” The Othello Police Department provided law enforcement services during August of 2025, here are some highlights: Calls for Service OPD documented 510 calls for service in August 2025. This compares to 464 in 2024. The calls for service include those generated by citizens as well as Officer initiated activity. 92 citations and infractions were issued that list a total of 119 charges. The patrol staff documented 140 traffic stops. Our holding cells housed 58 arrestees (for various reasons) in August 2025. Notable Calls for Service 11 DUI citations were issued in August. Much of these arrest stem from Officer initiated activity. Case numbers 25-O03486 and 25-O03266 document two death investigations that our Officers conducted. One looks to be a drug overdose while the other has been ruled a suicide. Officers receive training regarding these types of calls; however, training does not replace the stress that an actual call creates. Our Office offers PTSD and crises intervention to those who feel it is needed. Case number 25-O03488 documented the arrest of a 25-year-old Warden man for theft from a local hardware store. The complicated by the same suspect committing crimes in other cities on the same day. The case ended up with a traffic stop in Moses Lake. OPD Officers took custody and impounded the vehicle bring the suspect back to Othello where he was held responsible for his actions. Personnel Patrol: Patrol is full. Dispatch: Dispatch is full. Other Information During the week of August 21, Othello PD Detectives took part in an operation to reduce internet crimes against children. This operation support a MOU between OPD and ICAC and Washington State Patrol. This operation included hundreds online conversations resulting in 12 arrests where the suspect traveled hoping to meet a juvenile for sexual purposes. Page 22 of 28 Public Works & Engineering Department Monthly Report August 2025 _____________________________________________________________________________________ Public Works time tracking: Approximately 40 hours was spent on Equipment and Vehicle Maintenance in the Motor pool Department. The rest of the working hours were spent on regular Public Works maintenance and projects. Public Works projects: • Kiwanis Restroom Remodel 24-04: Approximately 50 hours • Pickleball Courts 24-18: Approximately 430 hours • General Sewer Plan 24-23: Approximately 10 hours Engineering work list: Water Conservation System "irrigation" Drawings 75% complete, need approval from ECBID Lions Park Picnic Shelters Funding from REET updated, planning for large shelter Sewer Lining Drawings complete, spces need updated Kiwanis Park Trails 100% design complete, writing spec Kiwanis Park Splash Pad Waiting on DOH permit Kiwanis Park Futsal Court Accepted, finishing as built drawings Kiwanis Park Restroom Renovation Finished Public Works Steel Lean-To Not continuing this project Well #7 Rehab Writing spec Lions Park Pickleball Courts Resurfacing complete, installing posts and nets Taggares Fence Project On hold until property purchase Main Street Decorative Lighting Punch list 6/30/2025 items in progress General Sewer Plan Anderson Perry working on it SR26 Community Trail Follow up with Grant request, rough design complete, WSDOT estimate complete Well #8- REHAB-DOH Budget $150,000, write contract to test well Othello Water System Plan Update Waiting for Financial Chapter, Technical Review mid September Water Treatment Plan Pre-Design Aspect Eng. Submitted Pre Design report to DOH Wastewater Facility Planning Anderson Perry working on it City Animal Shelter Septic system designed, finalize specs Crack Seal 2025 Update Spec, measure crack footage Chip Seal 2024 Update Spec, calculate quantities for estimate Water Line Improvements Create Spec Sewer Lab Roof Accepted quote, measuring for work WSDOT SR26 & 1st Roundabout Start staging 8/4/25 Lions Park Legal Description Completed RFQ Fire Department Finished Kiwanis Basketball Courts Preliminary design Lions Park Playground Address Audit issues, contractor was on site, working on a plan Page 23 of 28  • 8 Right of Way Inspections • Training on Topcon Survey Equipment • Scanning old project files to project folder located in "City Projects" ___________________________________________________________________________________________________ BUILDING MAINTENANCE: • General Maintenance at City Hall, Library, Parks and Rec, all City buildings • Monthly HVAC filters are done at all buildings • Maintenance done daily at ball fields • Assist Parks Department o Rental, Summer Programs, events, for Park and Rec. o Assist in general daily duties done on all parks (irrigation, garbage, inspections, mowing, tree inspection, safety inspections) STREETS: • Continue sweeping • Replace pedestrian crosswalk at 11th and Main • Replace delineator in 12th and Hemlock roundabout • Resurface, repaint, and restore Tennis courts at Lions Park and install 4 pickle ball courts WATER: • Locates • Reads • Shut off list • Monitor well 8 • Monthly samples • Weed control • Tennis court pickle ball court project • Water service repair • Test holes for future animal shelter sewer • Capital requests for 2026 • Clean up walk path and gravel Well Production – (August 2025): WELL NUMBER TOTAL GALLONS Well #2 0 Well #3 35,484,000 Well #4 23,561,000 Well #5 39,417,087 Well #6 27,192,000 Well #7 24,000 Well #8 10,077,000 Well #9 46,763,000 Well #10 44,977,000 Total Gallons 227,495,087 Page 24 of 28 MOTORPOOL/ FLEET: • Preventive maintenance on vehicles • Fixed Air conditioning on old street sweeper • Fixed air conditioning on Freightliner dump truck • Did brakes on Adam’s truck 108 • Helped on Lions Park tennis/pickleball courts Total Vehicle/Equipment Working hours- (August 2025): Equipment Hours Case Loader (324) 6 Case Excavator (623) 2 Can-Am Sprayer (723) 2 Case Skid Steer (523) 9 Case Road Grader (222) 0 Valve Trailer (224) 1 New Sweeper (824) 7 New Roller (225) 0 New 37 Excavator (125) 0 Backhoe (107) 9 Vactor (113) 1 ABI (524) 30 WASTEWATER: 1. Water characteristics a. Due to heavy algae in July, we stopped discharge July 31st and withheld discharge all of August. We resumed discharging on the first of August. b. The July DMR reported 5 violations of BOD and TSS. Without aeration or chemical treatment is unsuccessful unless Ph falls below 9. Due to July average Ph of 9.0 we were unable to treat successfully. c. We will resume discharge on September 1st to avoid overfilling the lagoons. As temperatures drop, we should come closer to compliance. d. Chemical treatment was performed on August 18th as the Ph dropped to 8.5. 2. Treatment Plant Maintenance a. We have accepted a bid for the Laboratory Roof. The contractor was here getting measurements for materials, and the lead time is approximately 3-4 weeks. b. Maintenance flushing and jetting manholes is ongoing; we have Kiwana’s Park on a weekly schedule as the shallow slope causes buildups. c. Still waiting for backup flow sensor. d. Report on effectiveness of Enbiorganic has been completed. As stated in report after compiling the data we have not seen clear benefits of their technology. When the contract expires it would be in our best interest to apply those funds for aeration. Since last month we have worked on the unit for Enbiorganic 3 different times. 3. Ecology a. We have informed Ecology of our plans to withhold discharge until September. b. Anderson Perry is close to completing the AKART analysis, this should keep us moving toward coming into compliance. Page 25 of 28  4. Lab Accreditation a. Ecology approved of our BOD SOP. At the resumption of discharge, we will begin our own testing. 5. Cyanide and Mercury in collection system-Source tracing study. a. To date we have not been able to identify the source. 6. Water Meters. a. List of water meters replaced in august was around 30. 7. SVZ a. Anderson Perry confirmed that SVZ’s discharge will have to comply with typical domestic wastewater limits if they are to discharge to a newly designed wastewater treatment plant. When the AKART analysis is completed, we should know the projected allowable volume we can receive from SVZ. b. We will be monitoring their discharge closely this year with flow meters and composite samplers ready to confirm effluent data. PARKS: • Sports o Lines have been painted for soccer fields at Taggares fields and baseball fields for Adult Co-Ed Softball • Field Reservations o Prep and paint lines when rented out at Taggares Park for soccer and Lions Park baseball complex • Park Shelter Reservations o Inspected and prep for reservation • Special Events assisted: o Abuelos Softball Tournament o Summer NFL Flag- Football o Adult Co-Ed Softball o Chamber of Commerce Back to School Movie Night • General daily Duties done on all parks (irrigation, garbage, inspections, mowing, tree inspection, safety inspections, spraying and fertilizing all weeds) • 2 seasonal employees still employed • Kiwanis Restroom Remodel project 24-04 almost complete RECREATION: Daily Operations • Provided customer service to walk-in visitors and phone inquiries. • Shared public announcements and promoted upcoming activity registrations. o City Web Page o Sports Connect Parks & Recreation Website o Built-in Sports Connect Bulk Email Tool o Social Media:  Instagram  Facebook  Othello Go App • Managed field rental requests for soccer, softball, and basketball. • Performed daily janitorial duties to maintain a clean and safe work environment. o Ended August 1 Page 26 of 28   Created Employee & Self Evaluation Form  Evaluations Completed 8/1/2025 o Inventory of Supplies o Timesheets o Organized Storage space upstairs o Season Championship 8/29/25 o Distributed Certificates & Pins o Gather equipment o Coach Discount Checks o Games on Monday Evenings o Ordered champ trophy o Designed Champ shirts o Tournament Date 9/18-9/19 o Softball Tournament/ MLSGO Soccer  Orientation 8/27/25 • Contracts • Rules • equipment checks out • Schedule o Start Date: 9/2/25 | Games on Tuesdays and Thursdays o Preparations Completed:  Coach Meeting • Rules & Expectations Presentation  Coach Packets  Game Schedules  Equipment Checkout  Uniform Packaging for Distribution  Created Work Orders • Prep Fields for season use • Prep Opening Day  Field Layout Scheduled via Turf Tank  Provided Photo Team Schedule o ID Cards o Search  Social Media  Bulk Email using Sports Connect o Background checks o Training  Abuse Awareness  Concussion  Cardiac Arrest • Registration: Open 7/3/25 Closes 9/3/25 • Skills Camp o Boys 9/3/25 o Girls 9/5/25 • Start Date: 9/30/25 - 10/23/25 • Games on Tuesdays and Thursdays • Divisions: 7/9 & 10/12 • Presented the following special events to the City Council for approval: Page 27 of 28  o CBHA Color Run o Movie Night o Fair Parade • Attended debrief meetings for: o Abuelos Tournament  damage deposit refunds were issued. • Safe Teller Box remains on backorder. Delivery Date: 9/2/25 Page 28 of 28