City Commission

OTTAWA CITY COMMISSION REGULAR MEETING AGENDA Wednesday, March 15, 2023 - 10:00 am Ottawa City Hall - 101 S. Hickory In accordance with Kansas Open Meetings Act (KOMA), Citizens may attend in person, via Zoom or submit comments the meeting can be viewed live on Channel 23 and via (300 words or less) for the City Commission to be read during Facebook Live or listened to by dialing: 1-312-626-6799 public comment or during discussion on an agenda item. and entering meeting ID ID 958 8516 8215#. To view on YouTube: To submit your comment or request the meeting Zoom link to https://www.youtube.com/@ottawaksgov give public comment, email publiccomments@ottawaks.gov no later than 8:00 am on March 15, 2023; all emails must If you need this information in another format or require a include your name and address. reasonable accommodation to attend this meeting, contact the City’s ADA Coordinator at 785-229-3621. Please provide advance Participants who generate unwanted or distracting noises may notice of at least two (2) working days. TTY users please call 711. be muted by the meeting host. If this happens, unmute yourself when you wish to speak. 1. Call to Order 2. Roll Call ____ Crowley ____ Skidmore ____ Graves ____ Caylor ____ Clayton 3. Welcome 4. Pledge of Allegiance 5. Invocation CONSENT AGENDA 6. Minutes A. February 27, 2023 Study Session B. February 28, 2023 Special Call Meeting C. March 1, 2023 Regular Meeting D. March 1, 2023 Special Call Meeting 7. Agenda Approval Motion: __________ Second: __________ Vote: __________ REGULAR AGENDA 8. Public Comments Subject to the above restrictions, persons who wish to address the City Commission regarding items on the agenda may do so as that agenda item is called. Persons who wish to address the City Commission regarding items not on the agenda and that are under the jurisdiction of the City Commission may do so at this time when called upon by the Mayor. Comments on personnel matters and matters pending in court or with other outside tribunals are not permitted. Speakers are limited to three minutes. Any presentation is for information purposes only. The Governing Body will take comments under advisement. 9. Declaration At this time, I’d like to give the Commissioners a chance to declare any conflict or communication they’ve had that might influence their ability to consider today’s issues impartially. NEW BUSINESS 10. Kansas Department of Transportation Federal Funds Exchange Program for 2023 - Michael Haeffele (P. 3) Comments: This voluntary program allows local public agencies to exchange federally allocated dollars in a specific federal fiscal year with KDOT in exchange for state transportation dollars. The City would receive $153,860.68 in the exchange. These funds will be placed into the Special Streets Fund. 11. Project Updates - Melanie Landis / Dennis Tharp / Michael Haeffele A. Cedar and Oak Streets Stormwater Project B. Main and 68 Hwy Improvements 3.15.23 Agenda Pkt Page #1  C. Cottonwood Lift Station D. New Water Tower E. Ultraviolet Disinfection System F. Rockwood Lift Station G. Gas Line Extension to Proximity Park H. Airport Improvements I. Ottawa Memorial Auditorium Improvements J. Splash Pad 10. Comments by City Manager 11. Comments by City Commissioners 12. Comments by Mayor ANNOUNCEMENTS 1. March 16, 2023 Retirement Reception for City Manager Richard U. Nienstedt - 2:00-4:00 pm, Commission Chambers 2. March 20, 2023 Study Session - 4:00 pm, City Hall 3. March 27, 2023 Study Session - 4:00 pm, City Hall 4. April 3, 2023 Study Session - 4:00 pm, City Hall 5. April 5, 2023 Regular Meeting - 7:00 pm, City Hall ADJOURN 3.15.23 Agenda Pkt Page #2  CITY OF OTTAWA, KANSAS PUBLIC WORKS DEPARTMENT MEMORANDUM TO: Richard U. Nienstedt FROM: Michael Haeffele SUBJECT: Federal Funds Exchange DATE: March 13, 2023 ___________________________________________________________________________________ Attached you will find letter prepared by the Kansas Department of Transportation (KDOT) for the 2023 Federal Funds Exchange. As you may recall, this is a voluntary program that allows local public agencies to exchange federally allocated dollars in a specific federal fiscal year with KDOT in exchange for state transportation dollars. A portion of the federal-aid transportation dollars that are made available to the State of Kansas are shared with local agencies. Federal funds made available for the small urban cities are distributed to each city in proportion to its population relative to the total population of all eligible cities. As stated in the agreement, the exchange rate for the program this year is $0.90 of state funds for every $1.00 of local federal obligation authority exchanged, it was $0.90 in previous years. The City of Ottawa has been in the practice of requesting/exchanging funds on an annual basis so they may be utilized by the City as early as possible. The attached memo from KDOT shows the amount of funds that are available to exchange. Should we choose to exchange the funds the city would receive $153,860.68. When the funds are received, they will be receipted into Fund 2800 - Special Streets Fund. Recommendation: That the attached agreement with KDOT be approved at the next regular meeting and a request for the City's allocation be submitted as early as possible. Respectfully submitted, Digitally signed by Michael W. Haeffele Michael W. DN: cn=Michael W. Haeffele gn=Michael W. Haeffele c=US United States l=US United States o=City of Ottawa ou=Director Public Works e=mhaeffele@ottawaks.gov Haeffele Reason: I am approving this document Location: Date: 2023-03-14 10:30-05:00 Michael W. Haeffele Public Works Director 3.15.23 Agenda Pkt Page #3