City Commission

Study Session Minutes Ottawa, Kansas Minutes of April 17, 2023 The Governing Body met at 4:00 pm this date at City Hall with the following members present and participating to wit: Mayor Crowley, Commission Caylor, and Commissioner Graves. Mayor Pro Tem Skidmore and Commissioner Clayton were absent. A quorum was present. Mayor Crowley called the meeting to order. Public Comments None given. Minutes to Review The Governing Body reviewed minutes from the April 5, 2023 Regular Meeting. The Governing Body agreed to place these items on the next Regular Meeting agenda on April 19, 2023. Oak Star Bank Addition Replat The Governing Body heard from City Planner Jenna Hillyer, who reviewed a resolution approving the replat, renaming and accepting additional dedication of public right of way. The Governing Body agreed by consensus to place this item on the next Regular Meeting agenda on April 19, 2023. Resolution of Intent to Lease Purchase Fire Engine The Governing Body heard from Finance Director Melanie Landis and Fire Chief Tim Matthias, who reviewed a resolution of intent to finance a fire engine and provided the following information: • In 2022 the process of replacing a fire engine began to ensure the fire department is prepared and positioned to serve the community best • On March 8, 2022 the City entered into an agreement with Conrad Fire Equipment to purchase a 2022 Pierce Enforcer PUC Fire Truck • The HGAC Buy program allowed the City to secure an engine compared to the 22-month expected build-out estimate • 2023 budget planned for vehicle and equipment purchases funded across a variety of resources • Draft resolution includes one Pierce Enforcer PumperTruck totaling an actual purchase price of $770,116.33 • Staff recommends consideration of a resolution of intent to finance certain vehicles with the issuance of federally tax-exempt debt The Governing Body agreed by consensus to place this item on the next Regular Meeting agenda on April 19, 2023. Ordinance Vacating Utility Easement at 929-931 E. Wilson The Governing Body heard from City Planner Jenna Hillyer, who reviewed an ordinance vacating the utility easement and provided the following information: 1 April 17, 2023 City of Ottawa Study Session Minutes April 17, 2023 Page 2 • Van Knight Homes have requested a partial vacation of the utility easement at 929 and 931 E. Wilson • The recently built duplex encroaches the utility easement by 2 feet 6 inches • The owner has requested a vacation without a re-plat • At the time of construction, the owner was unaware of the easement • The public hearing was held on April 12, 2023 with no public comments • Planning Commission approved moving the item to City Commission for approval • Staff recommends approval The Governing Body agreed by consensus to place this item on the next Regular Meeting agenda on April 19, 2023. Consideration of a State Historical Preservation Override Application and Public Hearing The Governing Body heard from City Attorney Blaine Finch, who discussed an application to the State Historic Preservation Office (SHPO) for an electronic sign at Ottawa Memorial Auditorium and provided the following information: • Ottawa Memorial Auditorium (OMA) is seeking to install an electronic sign on the front of the building • Friends of OMA have collected nearly $25,000 in donations to support the sign, and the City Commission committed American Rescue Plan Act funds to supplement the purchase • OMA is located within the Historic Central Business District, and due to non- conformance with the City’s Comprehensive Plan, SHPO required a permit application • SHPO determined that the proposed sign does not meet the Secretary of the Interior’s Standards and will damage the National Register-listed Ottawa Memorial Auditorium and the Ottawa Central Business District • The City has prepared an SHPO Override Application form • City Commission can hear and decide whether to override the decision of SHPO • A hearing has been noticed for Wednesday, April 19th at 10:00 am for public discussion • If it is deemed that no other solutions exist, a resolution is provided for consideration The Governing Body agreed by consensus to place this item on the next Regular Meeting agenda on April 19, 2023. City Manager's Comments City Manager Brian Silcott reviewed the April 19, 2023 Regular Meeting agenda items and updated the Governing Body on the interviews held to begin selecting a firm to advise the City on the process of consideration for an aquatics facility. 2 April 17, 2023 City of Ottawa Study Session Minutes April 17, 2023 Page 3 Commissioner's Comments Commissioner Graves stated she would not be in attendance at the April 19, 2023 Regular Meeting. Mayor's Comments Mayor Crowley had no comment. Announcements Mayor Crowley made the following announcements: • April 19, 2023 Regular Meeting, 10:00 am, City Hall • April 24, 2023 Study Session, 4:00 pm, City Hall Adjournment There was no further business before the Governing Body, the Mayor declared the meeting duly adjourned at 4:19 pm. /s/ Melissa Reed Melissa Reed, City Clerk 3 April 17, 2023