City Commission

OTTAWA CITY COMMISSION REVISED STUDY SESSION AGENDA Monday, December 11, 2023 - 4:00 pm Ottawa City Hall - 101 S. Hickory In accordance with Kansas Open Meetings Act (KOMA), the Citizens may attend in person, VIA ZOOM or submit comments meeting can be viewed live on Channel 23 and via Facebook Live (300 words or less) for the City Commission. To submit your public or listened to by dialing: 1-312-626-6799 and entering meeting comment or to request the meeting Zoom link to give a public ID 919 2144 9005#. To view on YouTube: https:// comment, email publiccomments@ottawaks.gov no later than www.youtube.com/@ottawaksgov 2:00 pm on December 11, 2023; all emails must include your name If you need this information in another format or require a and address. reasonable accommodation to attend this meeting, contact the Participants who generate unwanted or distracting noises may be City’s ADA Coordinator at 785-229-3621. Please provide advance muted by the meeting host. If this happens, unmute yourself when notice of at least two (2) working days. TTY users please call 711. you wish to speak. I. PUBLIC COMMENTS Subject to the above restrictions, persons who wish to address the City Commission regarding items on the agenda may do so as that agenda item is called. Persons who wish to address the City Commission regarding items not on the agenda and that are under the jurisdiction of the City Commission, may do so at this time when called upon by the Mayor. Comments on personnel matters and matters pending in court or with other outside tribunals are not permitted. Speakers are limited to three minutes. Any presentation is for informational purposes only. The Governing Body will take comments under advisement. II. INTERVIEWS FOR CITY BOARDS AND COMMISSIONS (Click on the item to access the attachment) A. Planning Commission - Gary Harris (P. 2) III. ITEMS TO BE PLACED ON THE REGULAR CITY COMMISSION AGENDA A. Minutes (Pp. 3 - 7) 1. November 20, 2023 Regular Meeting 2. December 4, 2023 Study Session Agenda IV. ITEMS FOR PRESENTATION AND DISCUSSION * A. Discussion Regarding Common Consumption District on Main Street - Ottawa Main Street Association Director Sara Stauffer (Pp. 8 - 31) B. Discussion of Dog Licensing Requirements - Prairie Paws Animal Shelter Executive Director Vanessa Cowie (attachment pending) C. Ottawa Municipal Airport Master Plan Update - Public Works Director Haeffele (Pp. 32 - 40) D. Ordinance Providing for the Regulation of Vehicular and Pedestrian Traffic, Including No Parking Zones, and Removing the No Parking Zone on South Poplar Street Between 5th & 6th Streets by Amending Section 12- 317 of the Municipal Code - Neighborhood & Community Services Director Neece (Pp. 41 - 46) E. Applications for 2024 Cereal Malt Beverage (CMB) Licenses - City Clerk Reed (Pp. 47 - 48) F. Charter Ordinance Amending Charter Ordinance 2015-20 to Change the Commencement Date for Ottawa City Commissioner Term of Office - City Attorney Finch (Pp. 49 - 50) G. Distribution of Donation to Mayor’s Christmas Tree Fund - City Manager Silcott H. Comments by City Manager I. Comments by Governing Body V. ANNOUNCEMENTS A. December 18, 2023 Study Session - 4:00 pm, City Hall B. December 20, 2023 Regular Meeting - 10:00 am, City Hall C. December 22, 2023 Retirement Reception for Fire Chief Tim Matthias - 2:00-4:00 pm, Fire Station #1 VI. EXECUTIVE SESSION Motion: I move that the Commission recess into executive session at ______for a period of ____ minutes with the City Attorney, City Manager, and Finance Director present for the purpose of attorney/client consultation. The justification for the closed session is to engage in confidential and privileged communication with the board’s attorney by K.S.A. 75-4319(b)(12). The open meeting is to resume in this room at _______. VII. ADJOURN 12.11.23 Agenda Pkt Page #1  Back to Agenda 12.11.23 Agenda Pkt Page #2  Back to Agenda Study Session Minutes Ottawa, Kansas Minutes of November 20, 2023 The Governing Body met at 4:00 pm this date at City Hall with the following members present and participating to wit: Mayor Crowley, Mayor Pro Tem Skidmore, Commissioner Caylor, Commissioner Graves and Commissioner Clayton. Mayor Crowley called the meeting to order. Public Comments No public comments were received. Recommendation by Neighborhood Revitalization Program Review Committee to Add Twenty-Two Residential and Two Commercial Properties to the Program The Governing Body heard from Lucas Neece, Director of Neighborhood Services, who reviewed the twenty-two residential structures and two commercial properties to add to the Neighborhood Revitalization Program: • Neighborhood Revitalization Program Review Committee recommends all twenty-two residential structures and two commercial properties be included in the NRP • The City of Ottawa's portion on the residential projects of the tax rebate amount per year for years one through five is $12,522.47 and $8,414.70 a year for years six through ten • The difference is because the rehabilitation projects only benefit from a five-year rebate, while new residential benefit from a ten-year rebate • Residential rebate from the City of Ottawa for this group of projects is expected to total $104,685.85 over ten years • Commercial total over ten years is $29,907.15 Residential new address (95% for ten Residential Remodel (95% for five years) years) 714 S. Funston St. (For Sale) 311 S. Sycamore St. (Homeowner Occupied) 716 S. Funston St. (For Sale) 834 S. Burrough St. (Homeowner Occupied) 716 S. Pecan St. (For Sale) 1230 S. Willow St. (Homeowner Occupied) 718 S. Funston St. (For Sale) 507 S. Beech St. (Homeowner Occupied) 735 S. Funston St. (For Sale) 1004 E. 7th St. (For Sale) 739 S. Cherry St. (For Sale) 710 E. 10th St. (For Sale) 741 S. Cherry St. (For Sale) 916 S. Main St. (For Rent) 947 S. Locust St. (For Sale) 920 S. Main St. (For Rent) 830 S. Elm St. (For Rent) 215 E. Red Jacket St. (Undecided 413 E. 2nd St. (Undecided) 836 E. 7th St. (Undecided) 1004 S. Walnut St. (Undecided) 410 S. Cherry St. (Undecided) Commercial 113 S. Main St. 932 N. Locust St. After some discussion, the Governing Body agreed by consensus to place this on the next regular meeting agenda on December 6, 2023. 12.11.23 Agenda Pkt Page #3 City Manager's Comments City Manager Brian Silcott encouraged all citizens to enjoy a safe and joyous Thanksgiving holiday. Governing Body Comments Commissioner Clayton reminded the community about the upcoming Mayor’s Christmas Tree Ceremony and parade. Mayor Pro Tem Skidmore congratulated the K-State football team for their victory. Announcements A. November 23-24, 2023 Thanksgiving Holiday – City Offices CLOSED B. November 25, 2023 Mayor's Christmas Tree Lighting & Christmas Parade – 4:30 pm, 2nd and Main C. November 27, 2023 Study Session – 4:00 pm, City Hall Executive Session Recess Mayor Crowley made a motion, seconded by Mayor Pro Tem Skidmore, to recess into executive session for a period of 10 minutes, resuming at 4:35 pm with City Attorney Blaine Finch, City Manager Brian Silcott, Human Resource Director Michele Stegman and Finance Director Melanie Landis present for the purpose of attorney/client consultation. The justification for the closed session is to engage in confidential and privileged communication with the board's attorney by K.S.A. 75-4319(b)(12). The motion was considered and upon being put, all present voted aye. The Mayor declared the meeting duly recessed. Reconvene Mayor Crowley made a motion, seconded by Commissioner Clayton, to reconvene into open session. The motion was considered and upon being put, all present voted aye. The Mayor declared the meeting duly reconvened at 4:35 p.m. Settlement Agreement City Attorney Blaine Finch reported that the City of Ottawa is presently engaged in litigation with Mr. Fogle concerning a septic system. As part of the settlement negotiations, the city was presented with an opportunity to acquire a parcel slightly exceeding two acres and obtain a dismissal of the lawsuit. Considering the anticipated growth to the south, this acquisition aligns with the city's strategic planning. Mayor Pro Tem Skidmore made a motion, seconded by Commissioner Graves, to approve the settlement agreement and authorize the City Manager to execute it. The motion was considered and upon being put, all present voted aye. The Mayor declared the item approved. Executive Session Recess Mayor Crowley made a motion, seconded by Mayor Pro Tem Skidmore, to recess into executive session for a period of 20 minutes, resuming at 5:02 pm with City Attorney Blaine Finch, City Manager Brian Silcott, Human Resource Director Michele Stegman and Finance Director Melanie Landis present for the purpose of attorney/client consultation. The justification for the closed session is to engage in confidential and privileged communication with the board's attorney by 12.11.23 Agenda Pkt Page #4 K.S.A. 75-4319(b)(12). The motion was considered and upon being put, all present voted aye. The Mayor declared the meeting duly recessed. Reconvene Mayor Crowley made a motion, seconded by Commissioner Clayton, to reconvene into open session. The motion was considered and upon being put, all present voted aye. The Mayor declared the meeting duly reconvened at 5:02 p.m. Adjournment There being no further business to come before the Governing Body, the Mayor declared the meeting duly adjourned at 5:02 p.m. _________________________ Melissa Reed, City Clerk 12.11.23 Agenda Pkt Page #5  Back to Agenda Study Session Minutes Ottawa, Kansas Minutes of December 4, 2023 The Governing Body met at 4:00 pm this date at City Hall with the following members present and participating to wit: Mayor Crowley, Mayor Pro Tem Skidmore, Commissioner Caylor, Commissioner Graves and Commissioner Clayton. Mayor Crowley called the meeting to order. Public Comments No public comments were received. Compensation Study Recommendation The Governing Body heard from Human Resources Director Michelle Stegman and Malayna Halvorson Maes, Senior Consultant of McGrath Human Resources Group, who presented the results of the compensation study and reviewed: • The last city employee compensation study began in 2013, with final implementation in April 2015 and pay ranges were adjusted annually until 2019 • During the 2023 budget process, staff recommended an RFP be issued to analyze both current pay practices and pay grades as a comparison against the relevant market for all positions in fiscal year 2023 • The project kicked off in April 2023 with a job description review, employee questionnaires, and discussions with each department supervisory staff • Study led to several key recommendations, including establishing a compensation philosophy aligned with the average market, adopting a new salary range schedule with a 40% spread and three market points to improve recruitment and retention • Implementation steps include adjusting employee salaries to at least the minimum of the new range and offering one-time placement within that range for years in their current position • Further evaluation of specialty pay was recommended • Operational guidelines suggest annual salary schedule adjustments based on indicators, annual salary adjustments for employees, and conducting citywide external market reviews every three to five years • Policy recommendations include new hiring practices, annual gross wage and merit/performance adjustments, controlled in-range market adjustments for retention, elimination of current specialty pays and procedures for promotions, demotions and pay grade changes • The recommended Compensation Schedule and pay changes will go into effect on January 6, 2024, which is the first day of the first full pay period in 2024 • Total cost of compensation study contract is $41,275 (not including travel expenses) • Increase in compensation of City of Ottawa employees will impact the salary, benefits and overtime line items of all funds budgeted approximately as follows: o General Fund $580,000 o Auditorium Fund $50,000 o Risk Management Fund $7,000 o Water Utility $77,000 o Wastewater Utility $70,000 o Electric Utility $235,000 12.11.23 Agenda Pkt Page #6 Resolution Approving Amendments to Personnel Policy The Governing Body heard from City Attorney Blaine Finch and Human Resources Director Michelle Stegman, who reviewed a resolution amending the personnel policy and included the following: • City Staff believes the recommended policy amendments follow best practices • Policy recommendations of the Consultant include new hiring practices, annual gross wage and merit/performance adjustments, controlled in-range market adjustments for retention, elimination of current specialty pays and procedures for promotions, demotions and pay grade changes • Compensation policy amendments would become effective upon adoption of the resolution • Policy amendments include: o Reorganization of policy sections for ease of use o Section 2.2: Compensation expanded to include new hires, gross wage adjustment, annual performance merit adjustment, market adjustments, promotions, demotions, top-of-the-range/red circle, position pay grade changes, and special pay increases. o Section 4.8: Holiday pay policy language written to follow current pay practice to reflect how hours worked on the actual holiday will be paid. Mayor Pro Tem Skidmore made a motion, seconded by Commissioner Caylor, to adopt this resolution, and upon being put, all present voted aye. The Mayor declared this resolution duly adopted, and this resolution was duly numbered Resolution No. 1950-23. City Manager's Comments City Manager Brian Silcott updated the Governing Body on the upcoming agenda items. Governing Body Comments No comments were given. Announcements A. December 6, 2023 – Commission Photo – 6:30 pm, City Hall B. December 6, 2023 – Regular Meeting – 7:00 pm, City Hall Adjournment There being no further business to come before the Governing Body, the Mayor declared the meeting duly adjourned at 5:09 p.m. _________________________ Melissa Reed, City Clerk 12.11.23 Agenda Pkt Page #7  Back to Agenda Common Consumption District Ottawa Main Street Association The River District 12.11.23 Agenda Pkt Page #8 House Bill 2059 • Signed bill April 24, 2023 • Sec. 7. On and after July 1, 2023, K.S.A. 41-2659 is hereby amended to read as follows: 41-2659. (a) (1) A city or a county may establish one or more common consumption areas within the limits of the city or within the unincorporated portion of the county, as applicable, by ordinance or resolution, respectively, and authorize the possession and consumption of alcoholic liquor or cereal malt beverage within the common consumption area. The ordinance or resolution shall designate the boundaries of any common consumption area and prescribe the times during which alcoholic liquor or cereal malt beverage may be consumed therein. The ordinance or resolution shallmay require that any public street or roadway that lies within a common consumption area shall be blocked from motorized traffic during the hours in which alcoholic liquor or cereal malt beverage is consumed. 12.11.23 Agenda Pkt Page #9 • Restaurants, bars, and breweries within the district, as well as vendors at special events within the district boundaries, may serve alcoholic beverages that may be carried out of the establishment and consumed within the district. 12.11.23 Agenda Pkt Page #10  Back to Agenda • The drink must be in a designated cup and the cup can’t exceed 16 ounces and will be provided by a participating business within the district. • Times and days of the week would need to be established. • Example- 4PM-10PM Monday-Thursday and 10AM- 12AM Friday and Saturday 12.11.23 Agenda Pkt Page #11 PROPOSED Downtown River District 12.11.23 Agenda Pkt Page #12 12.11.23 Agenda Pkt Page #13  Back to Agenda Window Cling Examples Independence, KS 12.11.23 Agenda Pkt Page #14  Example: Examples 12.11.23 Agenda Pkt Page #15 Sidewalk Example: RIVER DISTRICT RIVER DISTRICT 12.11.23 Agenda Pkt Page #16  Back to Agenda Example in Rogers, AR. 12.11.23 Agenda Pkt Page #17 Q: Will drinks be allowed during events like Downtown Movie Night or Trunk or Treat? A: This would depend on the sponsor of the event. The areas are blocked off and can easily display signage “No district cups beyond this point” or something to that nature. 12.11.23 Agenda Pkt Page #18  I can’t give you one single ordinance I can’t change give you that has one single had a ordinance morethat change positive benefit has had a moreto our positive downtown benefit vibe. to our When vibe. downtown people Whencan exercisecan people their freedoms exercise their in Monroe, freedoms in theyMonroe, tend totheymore fully tend support to more fullyour businesses support our while while businesses moremorefully fully enjoying enjoyingthemselves. themselves. As Asaamatter matterofof fact,our fact, ourdowntown downtown sales sales during during the the first first quarter quarter of the of yearthe year beat ourbeat local our local As WalMart. WalMart. Mayors As Mayors and City and Council Members,City it is Council Members, incumbent uponitallisof us incumbent to have upon all a healthy of us to downtown andhave locala healthy downtown business community. We andwill local do business community. everything in our Wehelp power, to will our do everything in restaurants succeed,our which, power,into help turn, will our restaurants help their succeed, neighboring which, in businesses turn, will help their neighboring flourish. businesses FINALLY, due flourish.of open to our relaxing FINALLY, due to containers within ourourelaxing of open entertainment containers within district, we our entertainment have not had district, one negative wewith issue have notlaw had one negative issue enforcement. with law enforcement. 12.11.23 Agenda Pkt Page #19  Back to Agenda "Over the 10 years we've had it, open container has helped further the revitalization of downtown Brunswick more than most other incentives and/or developments. Bringing people outside, even with a beer in hand, goes far to indicate that the downtown area is safe and that something is going on worth stopping for." 12.11.23 Agenda Pkt Page #20  This ordinance change will let us be on the forefront of change and offer a unique experience for residents and visitors alike. 12.11.23 Agenda Pkt Page #21 12.11.23 Agenda Pkt Page #22  Back to Agenda 12.11.23 Agenda Pkt Page #23 12.11.23 Agenda Pkt Page #24 12.11.23 Agenda Pkt Page #25  Back to Agenda 12.11.23 Agenda Pkt Page #26 12.11.23 Agenda Pkt Page #27 12.11.23 Agenda Pkt Page #28  Back to Agenda 12.11.23 Agenda Pkt Page #29 12.11.23 Agenda Pkt Page #30 12.11.23 Agenda Pkt Page #31  Back to Agenda Agenda Item: IV.C City of Ottawa City Commission Study Session December 11, 2023 TO: Honorable City Commission SUBJECT: Airport Master Plan Update INITIATED BY: Michael Haeffele, Director of Public Works AGENDA: Items for Presentation and Discussion Recommendation: Staff recommends reviewing and placing this item on the December 20, 2023, regular City Commission meeting for approval. Background: See attached Master Plan Update. Analysis: As with any other master plan, funds will need to be budgeted to meet the match requirements for the FAA and KDOT Aviation in order to complete the updated project list. Financial Considerations: As with any other Capital Improvement Plan, funds will need to be budgeted in the year the project is set to be completed. If funds are not available, the given project will need to be moved out another year until funds are available. Legal Considerations: N/A Recommendation/Action: Staff recommends moving this on to the December 18, 2023 Study Session if more discussion is needed or placing this on the December 20, 2023 regular City Commission meeting for formal approval. Attachments: 2018 Adopted Airport Master Plan Update 12.11.23 Agenda Pkt Page #32  CITY OF OTTAWA, KANSAS PUBLIC WORKS DEPARTMENT MEMORANDUM TO: Brian Silcott – City Manager FROM: Michael Haeffele - Director of Public Works SUBJECT: 2018 Adopted Airport Master Plan Update DATE: December 11, 2023 ___________________________________________________________________________________ Introduction: As the sponsors to a General Aviation (GA) airport that receives federal funding for projects, every ten years GA airports must submit a master plan that outlines potential projects that will qualify for federal funding. The last update to the Airport Master Plan was adopted on October 3, 2018. Updates to the master plan are completed annually starting with the Airport Board recommendation to the City Commission for approval. Once the City Commission approves the updated plan, it is submitted to the FAA for final approval. Some of the projects included in the master plan include taxiway lighting, rehabilitate taxiway, runway 18 obstruction removal, construct connecting taxiway, upgrade AWOS, and construct wind-cone with segmented circle. In the master plan, there are chapters on Facility Requirements and Development Alternatives. The purpose of the facility requirements was to look at current and future levels of airfield capacity while identifying the requirements to meet projected demand. The facility requirements were based on the type of aircraft currently using the airport and projected types of aircraft to use the airport. The purpose of the chapter on development alternatives was to look at the different ways development at the airport can be accomplished. The alternatives were to show the FAA that we explored different options prior to selecting the preferred alternative. Both sections, facility requirements and development alternatives, were built to support the short, intermediate, and long-term project lists. Summary of Airport Facility Requirements: Facility requirements outlined in the 2018 adopted master plan include paving the crosswind runway, extending the primary runway to 5,500 feet (an addition of 700 feet), constructing a maintenance hangar and storage hangars, installation of Medium Intensity Taxiway Lights (MITL), upgrading Runway 17/35 with 4 light PAPI system, installing 2 light PAPI system on Runway 13/31, perimeter fencing, fiber extension for internet, Jet-A Fuel tank and pump. Current status of the Facility Requirements • Paving crosswind runway – not started • Extending runway 17/35 to 5,500 feet – not started • Construct maintenance hangar – not started • Construct storage hangar - not started • Install MITL on taxiway – completed 2021 • Upgrade PAPI lights on Runway 17/35 – not started • Install 2 light PAPI system on Runway 13/31 – not started • Perimeter fencing – not started • Fiber extension for internet – not started • Install Jet-A fuel tank (6,000) and pump – completed in 2018 12.11.23 Agenda Pkt Page #33 The diagram above shows the ultimate layout plan with all the anticipated hangar space and new connecting taxiway. The diagram above shows the existing cross wind (grass) runway 13/31 and to the south is the proposed cross wind runway with taxiway. 12.11.23 Agenda Pkt Page #34  Back to Agenda The drawing above shows the ultimate layout plan for the runway and crosswind runway. As you can see in the drawing, the runway is extended to the south and the crosswind runway is shown as being paved with a paved taxiway. Paving of the crosswind runway, extension of Runway 17/35, and all hangar construction have not been completed due to lack of participation of FAA and these projects were not included in the short-term project list (Table 6B, pg. 4). Reasons for not completing above projects has been FAA funding, the cost for the taxiway lights was almost $300,000 for construction and nearly $100,000 for engineering services. This drained our entitlement funding to the point of needing to let it build back up before we could start another project. Entitlement funding is federal dollars that are set aside for the Ottawa Municipal Airport to complete approved projects. These funds equate to $150,000 per year and can build up to $600,000 total, if not used at that point the funds are lost to the city and are redistributed to other cities with approved projects. The City of Ottawa has never had to forfeit these dollars because we do a good job of managing the entitlement funding and keeping up with projects listed out in the master plan. Currently the City of Ottawa is paying debt off from the construction of a nested 10-unit T-hangar that was completed in 2015. It has been my understanding for the last 8 years that the city did not want to incur more debt to build hangar space until the current T-hangars were paid off or paid down to the point that we could combine the debt without having an outlandish payment. Below are tables 6B from the Airport Master Plan that show the short term, intermediate term, and long- term improvement projects that the city has been working on. 12.11.23 Agenda Pkt Page #35 Table 6B Capital Improvement Plan - Ottawa Municipal Airport Notes: Funding cost share formula with projects involving FAA funding is 90% FAA and 10% Local Short Term Horizen (0-5 Years) - 2017-2022 Project Description Project Total FAA Eligible KDOT Eligible Local Share Medium Intensity Taxiway Lights (MITLS): MITLS for 1 $444,400 $399,960 $399,960 $44,440 Runway 18/36 Taxiway Rehabilitate Taxiway: Seal cracks, repair pavement and 2 $196,982 $177,284 $177,284 $9,849 joints of existing concrete. (Design for Reconstruction) Runway 18 Obstruction Removal: Powerline burial along 3 $575,000 $517,500 $517,500 $57,500 Rock Creek Road Construct ConnectingTaxiway: Remove taxiway with 4 $200,000 $180,000 $180,000 $20,000 direct access to Runway Upgrade AWOS: Install percipitation type sensor and 5 $23,800 $21,420 $21,420 $2,380 lignthning detection to existing AWOS Consrtuct Windcone With Segmented Circle: Install 6 $44,400 $39,960 $39,960 $4,400 Primary Windcone near midfield of Runway 18/36 Short Term Horizon Sub Total $1,484,582 $1,336,124 $1,336,124 $169,569 Of the projects listed above, we have completed or mitigated all the projects except for the Taxiway Rehabilitation. Since the time of the completion of the master plan, KDOT has completed another pavement assessment and deemed the taxiway no longer eligible for rehabilitation and replacement was recommended. We are currently in the design phase of the taxiway reconstruction and final design should be submitted to the FAA, KDOT and the city for review and approval very soon. With that said, the design phase is approximately 50% complete. Table 6B (Continued) Capital Improvement Plan - Ottawa Municipal Airport Notes: Funding cost share formula with projects involving FAA funding is 90% FAA and 10% Local Intermediate Term Horizen (6-10 Years) - 2023-2028 Project Description Project Total FAA Eligible KDOT Eligible Local Share Construct Taxilanes: Two taxilanes for construction of 7 $450,000 $405,000 $405,000 $45,000 new nested T-hangars 8 Construct T-Hangars: Two 10-Place Nested T-hangars $600,000 $540,000 $300,000 $60,000/$300,000 Purchase Snow Removal Equipment: Snow plow for 9 $175,000 $157,500 $87,500 $17,500/$87,500 snow removal Environmental Assessment: To support future fee- 10 $111,000 $99,900 N/A $11,100 for-title and easement land acquisitions and determine Land Acquisition: Land needed to support recommended 11 $336,800 $303,120 N/A $33,680 runway lengths for justified design aircraft of this Master Intermediate Term Horizon Sub Total $1,672,800 $1,505,520 $792,500 $167,280 The Table above is the Intermediate Term projects that are anticipated to happen in years 6 – 10 of the current master plan. With the adoption of the master plan in 2018, we are in the final year of short-term projects and the last project from that list is in the design phase as mentioned above. 12.11.23 Agenda Pkt Page #36 Table 6B (Continued) Capital Improvement Plan - Ottawa Municipal Airport Notes: Funding cost share formula with projects involving FAA funding is 90% FAA and 10% Local Long Term Horizen (11-20 Years) - 2030-2039 Project Description Project Total FAA Eligible KDOT Eigible Local Share Construct Maintenance Hangar: Hangar to support 12 $500,000 $450,000 $250,000 $50,000/$250,000 aircraft maintenance activities at the airport Construct Conventional Hangars: Two 13 $300,000 $270,000 $150,000 $30,000/$150,000 conventional/coporate Hangars on east side of apron Construct Ultimate Runway 18/36 (Design Only): Extend 14 Runway 18/36 to the north to achieve a 5,500 foot long $300,000 $270,000 $285,000 $30,000/$15,000 runway with taxiway Construct Ultimate Runway 18/36: Extend Runway 17/35 15 to the north to achieve a 5,500 foot long runway with $1,700,000 $1,530,000 $1,530,000 $170,000 taxiway Install Vertical/Visual Guidance System: Install/Upgrade 16 Runway 18/36 Precision Approach Path Indicators (PAPIs) $100,000 $90,000 $90,000 $10,000 to 4 light units Purchase courtesy vehicle: Replace curtesy car for 17 $20,000 N/A N/A $20,000 transient pilots Update Airport Master Plan: The Master Plan shoud be 18 $250,000 $225,000 $237,500 $25,000/$12,500 updated every 10-20 years to redefine airport goals Land Acquisition: Land needed to support recommended 19 $515,000 $463,500 N/A $51,500 Runway 13/31 Construct Ultimate Runway 13/31 (Design Only): 20 Construct Runway 13/31 to achieve a 3,400 foot long $700,000 $630,000 $665,000 $70,000/$35,000 runway with taxiway Construct Ultimate Runway 13/31: Construct Runway 21 $3,400,000 $3,060,000 $3,060,000 $340,000 13/31 to to achieve a 3,500 foot long runway with taxiway Install Vertical/Visual Guidance System: Install Runway 22 $185,000 $166,500 $166,500 $18,500 13/31 Precision Approach Path Indicators (PAPIs) Long Term Horizon Sub Total $7,970,000 $7,155,000 $6,434,000 $815,000 20 Year Planning Horinzon Total Cost $11,105,400 $9,936,860 $8,542,840 $1,159,500 The table above is the long-term list of projects. The ideal situation with the master plan is that this list, or parts thereof, will be the starting point for the next master plan that will need to be completed in 2028. Recommended Development Alternatives: • Runway Alternatives, extend the runway approximately 1,000 ft. – not started due to cost and FAA not ready to fund and is on the long-term list of projects • Crosswind Runway Alternatives, move runway, extend to 3,400 ft, and add full length parallel taxiway – not started, this is a long-term project that was not meant to be completed during this master plan’s 10-year life span • Landslide Alternatives – no additional hangar space has been built due to lack of funding from the FAA and we are still paying the debt on the existing 10-unit T-hangar and is on the intermediate term list of projects Challenges and Obstacles: The biggest challenge or obstacle the airport faces is the lack of funding, whether it is on the city side or the FAA side. As major projects are finished, it takes four to six years to build the entitlement funding back up to a point that another project can be started. As funding builds within our entitlement funding, we are completing projects that are outlined in the master plan. When comparing the facility requirements and development alternatives to Table 6B on pages 4 and 5, we have only had the obstacle of having enough funding. While also comparing them, it is also easy to 12.11.23 Agenda Pkt Page #37  Back to Agenda understand that we are on track with the plan as the approved project list for the short-term projects is near completion. Next Steps and Future Plans: The next step for the current project, Reconstruct Parallel Taxiway, is to get the final design approved by the FAA, KDOT, and the City of Ottawa. Once the plans are approved, we can apply for funding for Federal Fiscal Year 2025, with construction to begin in late 2025 or 2026. Once this plan is completed, we can reevaluate the intermediate term projects and decide which projects are priority and begin working on that list as entitlement funding becomes available. Conclusion: In conclusion, you can see that the Facility Requirements and Recommended Development Alternatives support the short term, intermediate and long-term project lists. It may not appear that we have completed much from the facility requirements and development alternatives sections of the master plan, however; we have completed some major projects such as the relocation of the connecting taxiway, segmented circle and wind cone, installation of MITL on the taxiway, and mitigated the runway 17 obstacle (power lines) on Rock Creek Road. All these projects were on the short-term project list. Although not on the list and not federally or state funded, the bottom portion of metal siding on the office/lounge area was replaced in 2022 due to rust. Looking back over the last five to eight years, the airport has had some major improvements and mitigated a major safety issue of power lines on Rock Creek Road. From looking at the short, intermediate, and long-term project lists, the airport is on track and keeping up with the master plan as funding allows. Respectfully submitted, Michael W. Haeffele Director of Public Works 12.11.23 Agenda Pkt Page #38 Table 6B Capital Improvement Plan - Ottawa Municipal Airport Notes: Funding cost share formula with projects involving FAA funding is 90% FAA and 10% Local Short Term Horizen (0-5 Years) - 2025 - 2029 KDOT Project Description Project Total FAA Eligible Local Share Eligible Recontruct Taxiway: Recontruct parallel taxiway with 1 $3,280,000 $2,952,000 $2,952,000 $328,000 new concrete (Design for Reconstruction) Construct Taxilanes: Two taxilanes for construction of 2 $650,000 $585,000 $585,000 $65,000 new nested T-hangars Construct Nested T-Hangars: One 10 place nested T- 3 $1,300,000 $1,170,000 $300,000 $130,000 hangars Short Term Horizon Sub Total $5,230,000 $4,707,000 $3,837,000 $554,000 Table 6B (Continued) Capital Improvement Plan - Ottawa Municipal Airport Notes: Funding cost share formula with projects involving FAA funding is 90% FAA and 10% Local Intermediate Term Horizen (6-10 Years) - 2030-2040 KDOT Project Description Project Total FAA Eligible Local Share Eligible Purchase Snow Removal Equipment: Snow plow for 4 $175,000 $157,500 $87,500 $17,500/$87,500 snow removal Environmental Assessment: To support future fee- 5 for-title and easement land acquisitions and determine $111,000 $99,900 N/A $11,100 impacts of ultimate runway improvements Land Acquisition: Land needed to support recommended 6 runway lengths for justified design aircraft of this Master $336,800 $303,120 N/A $33,680 Plan Intermediate Term Horizon Sub Total $622,800 $560,520 $87,500 $122,280 12.11.23 Agenda Pkt Page #39 Table 6B (Continued) Capital Improvement Plan - Ottawa Municipal Airport Notes: Funding cost share formula with projects involving FAA funding is 90% FAA and 10% Local Long Term Horizen (11-20 Years) - 2040-2049 KDOT Project Description Project Total FAA Eligible Local Share Eigible Construct Maintenance Hangar: Hangar to support 7 $500,000 $450,000 $250,000 $50,000/$250,000 aircraft maintenance activities at the airport Construct Conventional Hangars: Two 8 $300,000 $270,000 $150,000 $30,000/$150,000 conventional/coporate Hangars on east side of apron Construct Ultimate Runway 18/36 (Design Only): Extend 9 Runway 18/36 to the north to achieve a 5,500 foot long $300,000 $270,000 $285,000 $30,000/$15,000 runway with taxiway Construct Ultimate Runway 18/36: Extend Runway 17/35 10 to the north to achieve a 5,500 foot long runway with $1,700,000 $1,530,000 $1,530,000 $170,000 taxiway Install Vertical/Visual Guidance System: Install/Upgrade 11 Runway 18/36 Precision Approach Path Indicators (PAPIs) $100,000 $90,000 $90,000 $10,000 to 4 light units Purchase courtesy vehicle: Replace curtesy car for 12 $20,000 N/A N/A $20,000 transient pilots Update Airport Master Plan: The Master Plan shoud be 13 $250,000 $225,000 $237,500 $25,000/$12,500 updated every 10-20 years to redefine airport goals Land Acquisition: Land needed to support recommended 14 $515,000 $463,500 N/A $51,500 Runway 13/31 Construct Ultimate Runway 13/31 (Design Only): 15 Construct Runway 13/31 to achieve a 3,400 foot long $700,000 $630,000 $665,000 $70,000/$35,000 runway with taxiway Construct Ultimate Runway 13/31: Construct Runway 16 $3,400,000 $3,060,000 $3,060,000 $340,000 13/31 to to achieve a 3,500 foot long runway with taxiway Install Vertical/Visual Guidance System: Install Runway 17 $185,000 $166,500 $166,500 $18,500 13/31 Precision Approach Path Indicators (PAPIs) Long Term Horizon Sub Total $7,970,000 $7,155,000 $6,434,000 $815,000 12.11.23 Agenda Pkt Page #40  Agenda Item: IV.D. City of Ottawa City Commission Study Session Back to Agenda December 11, 2023 TO: Mayor and City Commission SUBJECT: Removal of No-Parking in the 500 Block of S. Poplar INITIATED BY: Lucas Neece, Director of Neighborhood Services AGENDA: Items for Presentation & Discussion Recommendation: Place proposed updated parking ordinance amending Section 12-317 of Municipal Code on the December 20, 2023 regular City Commission meeting agenda. Background: Parking is restricted in the 500 block of S. Poplar dating back to the former use of the building on the east side of the block as an elementary school. The building is now used by Grace Community Fellowship, which has different parking needs from an elementary school. I was approached by the pastor of the church about their need for additional parking. Analysis: This change to parking on S. Poplar would help meet the needs of the church for parking during Sunday services without burdening the City, and importantly, without converting any grass areas to pavement, which would negatively impact stormwater and several quality of life indicators, including air quality and open green space. Financial Considerations: There is no direct financial cost to the City. Legal Considerations: Ordinance has been reviewed by City Attorney Blaine Finch. Approve as to form. Recommendation/Actions: Place an updated parking ordinance on the next City Commission meeting agenda. (see above) Attachments: Vicinity Map Ordinance 12.11.23 Agenda Pkt Page #41  500 Block | S Poplar Street Legend Road Interstate US Highway State Highway Other Road Proposed Maris Des Cygnes Stream Stream Rock Creek-303(d) Bacteria Wilson Creek- 303(d) Bacteria Parcel Corporate Limit Line 1 in. = 145ft. Notes Map indicating no parking zone along 289.1 0 144.55 289.1 Feet This Cadastral Map is for informational purposes only. It does not purport to west side of 500 block of S Poplar. represent a property boundary survey of the parcels shown and shall not be used for conveyances or the establishment of property boundaries. 12.11.23 THIS MAP IS NOT TO BE USED FOR Agenda Pkt Page #42 NAVIGATION  Back to Agenda ORDINANCE NO. _______________ AN ORDINANCE PROVIDING FOR THE REGULATION OF VEHICULAR AND PEDESTRIAN TRAFFIC, INCLUDING DESIGNATION OF “NO PARKING” ZONES WITHIN THE CITY OF OTTAWA, KANSAS AND REMOVING THE NO PARKING ZONE ON SOUTH POPLAR STREET BETWEEN 5TH AND 6TH STREETS BYAMENDING SECTION 12-317 OF THE MUNICIPAL CODE OF THE CITY OF OTTAWA, KANSAS. BE IT ORDAINED by the Governing Body of the City of Ottawa, Kansas, as follows: Section 1. Section 12-317 of the Municipal Code of the City of Ottawa is hereby amended to read as follows: 12-317. No parking zones. A. The streets or portions thereof set forth in this section are designated as no parking zones. No parking zones shall include the following streets or portions thereof. Street Side(s) From To Ash Street Both 2nd Street 7th Street Beech Street East 13th Street 15th Street Burrough Street East 6th Street 7th Street Cedar Street West 1st Street 9th Street Cedar Street East 4th Street 20 feet South of 4th Street Cedar Street East 9th Street 15th Street Cedar Street West Massasoit Street Red Jacket Street Cedar Street West Massasoit Street Powhattan Street Cedar Street West 55 ft. of 10th Street 55 ft. S of 10th Street College Street East 12th Street 13th Street Dogwood Street West 13th Street 15th Street Elm Street West 1st Street 2nd Street Elm Street Both 7th Street 19th Street Elm Street West 17th Street 19th Street Elm Street East 17th Street 19th Street Hickory Street West 7th Street 9th Street Hickory Street West 9th Street 13th Street King Street West Wilson Street Powhattan Street King Street East 23rd Street 22nd Street (dead end) Locust Street West 1st Street 7th Street Locust Street East 5th Street 20 ft. North of 5th Street Locust Street East 5th Street 20 ft. South of 5th Street Locust Street East 7th Street 9th Street Locust Street West 219 feet S. of Wilson St 223 South of Wilson Street Locust Street East 10th Street 11th Street Maple Street West 17th Street 18th Street Mulberry Street West 4th Street 7th Street 12.11.23 Agenda Pkt Page #43 Street Side(s) From To Mulberry Street West 7th Street 11th Street Mulberry Street East Logan Street Powhattan Street Mulberry Street East 9th Street 15 ft. north of fire hydrant S. Mulberry Street East 12th Street 13th Street Oak Street East 7th Street 9th Street Oak Street East Logan Street Wilson Street Oak Street West 9th Street 30 ft. north of stop sign Olive Street West 10th Street 11th Street Pine Street West 4th Street 6th Street Pine Street East 10th Street 11th Street Poplar Street East Logan Street Wilson Street Poplar Street East 9th Street 15 ft. north of fire hydrant Poplar Street West 9th Street 30 ft. north of stop sign Princeton Circle Dr. West 23rd Street 19th Street Princeton Street West 7th Street 9th Street Red Bud Street East 13th Street 15th Street Red Jacket Street South Sycamore Street Cherry Street Sycamore Street East 4th Street 5th Street Sycamore Street East 7th Street 9th Street Tremont Street East 7th Street 9th Street Twyman Street West 13th Street 15th Street Walnut Street West 5th Street 7th Street Willow Street West 7th Street 9th Street Willow Street West 11th Street 15th Street Wilson Street North Main Street Locust Street 1st Street Both Hickory Street Cedar Street 1st Street North Main Street First alley West of Main St 1st Street South Locust Street Willow Street 2nd Street Both Locust Street Beech Street 4th Street North Walnut Street First alley West of Walnut St 4th Street North Cedar Street Poplar Street 5th Street North Walnut Street Locust Street 5th Street North Ash Street Beech Street 5th Street North Hickory Street Cedar Street 6th Street North Walnut Street Ash Street 6th Street North Ash Street Beech Street 6th Street South Hickory Street Mulberry Street 7th Street Both West city limits Cedar Street 7th Street North Cedar Street Burrough Street 7th Street Both Burrough Street East city limit 8th Street South Cedar Street Cherry Street 8th Street South Tremont Street Ash Street 12.11.23 Agenda Pkt Page #44  Back to Agenda Street Side(s) From To 9th Street Both Main Street Mulberry Street 9th Street South Sycamore Street Highland Street 9th Street South First alley W of Walnut St Walnut Street 9th Street South Willow Street Main Street 9th Street South Mulberry Street Sycamore Street 9th Street South Highland Street Lincoln Street 9th Street North Mulberry Street 30 ft. east of stop sign 10th Street Both Main Street Cedar Street 10th Street South Main Street Walnut Street 11th Street South Alley W of Hickory Street Cedar Street 11th Street North Cypress Street Pine Street 11th Street South Cedar Street Mulberry Street 11th Street North Mulberry Street Burroughs Street 12th Street South Main Street Cedar Street 12th Street South Main Street First alley W of Main St 13th Street Both Eisenhower Road Pine Street 14th Street South Main Street Cedar Street 15th Street Both Main Street First alley East of Main St 15th Street Both Main Street First alley W of Main St 15th Street North Oak Street Mulberry Street 18th Street North Chestnut Street Maple Street B. There shall be NO PARKING authorized on either side of ARTERIAL streets (as listed below) other than within marked parking spaces and subject to any restrictions herein. ARTERIAL STREETS where all parking is prohibited are: Main Street Elm Street K-68 Highway 2nd Street (Beech to Cedar) 7th Street (West city limits to Cedar) 15th Street (except Ash to Olive on North side) 23rd Street Ash Street (2nd to 7th) Davis Avenue Lincoln Street Wilson Street C. The City Manager or his/her designee shall cause such signs to be erected and maintained as are necessary to inform the public of the no parking zones designated by this section. Section 2. All prior ordinances in conflict with this ordinance are hereby repealed. 12.11.23 Agenda Pkt Page #45 Section 3. This ordinance shall be incorporated into the Ottawa Municipal Code and shall be in full force and effect upon its adoption and publication in the official newspaper. ADOPTED this _______ day of __________________, 2023. _________________________________ Mayor Attest __________________________________ City Clerk 12.11.23 Agenda Pkt Page #46  Agenda Item: IV.E. City of Ottawa Back to Agenda City Commission Study Session December 11, 2023 SUBJECT: 2024 Cereal Malt Beverage Licenses INITIATED BY: City Clerk AGENDA: Items for Presentation & Discussion Recommendations: It is recommended, with consensus from the Governing Body, to place the 2024 Cereal Malt Beverage Licenses on the Next Regular Meeting Agenda, December 20, 2023 for consideration of approval. Background: CMB is defined in K.S.A. 41-2701 and amendments thereto, encompassing beer containing not more than 6% alcohol by volume when sold by a retailer licensed under the Kansas Cereal Malt Beverage Act. There are two types of CMB licenses: • An Enhanced Cereal Malt Beverage license permits the sale of enhanced cereal malt beverages in original and unopened containers, not for consumption on the licensed premises. • An Enhanced Cereal Malt Beverage license for the sale of any CMB for use or consumption on the licensed premises and not for resale in any form. Analysis: The list of applications for Enhanced Cereal Malt Beverage (CMB) Licenses for the 2024 calendar year is provided. These applications have been thoroughly reviewed and approved by the Police Department and the City Attorney, with no grounds for denial. Upon approval, a report and appropriate fees will be submitted to the Kansas Department of Revenue. A State CMB stamp, crucial for validating the license, is affixed to each CMB license. The City Clerk collects the CMB Stamp and license fee at the time of application. The City of Ottawa, approved through the Kansas Bureau of Investigation (KBI), utilized free record checks for cereal malt beverage licensing purposes during the 2024 application process. For Consumption on the Premises: (Renewals) • John Duncan, Pizza Time Pub LLC: 208 S Main Street • Juana and Richard Uht, Pizza Village, Inc.: 330 S Main Street • Samuel Pacheco II, Maria’s Mexican: 314 S Main Street • Riley Browning, Browning Barbering: 230 ½ S. Main Street Not for Consumption on the Premises: (Renewals) • Casey’s Store #2362: 940 N Main Street • Casey’s Store #2668: 1019 W 7th Street • Casey’s Store #2746: 334 N Main Street • Love’s Travel Stop #258: 303 E 27th Avenue • Sunflower Energy, DBA Ottawa BP: 2305 S Cedar Street • Heartland Petroleum, DBA Mini Mart: 2120 S Princeton Street • Morani, Inc., DBA Logan 66: 304 E Logan Street • Walgreen’s Co.: 1445 S Main Street • SM Trading Corp, DBA Fuel Express 17: 2518 E Logan Street • Cosentino Group, Inc., DBA Price Chopper: 120 East 19th Street • Haag Inc, DBA Kicks 66: 1621 S Main Street • Wal-Mart #382: 2101 S Princeton Street • Group Fuel Centers, DBA Price Chopper Express: 102 E 9th Street • Casey’s Store #4340: 2243 Princeton Street • Dollar General Store #4665: 2212 S Princeton Circle Dr 8 • Dollar General Store #21732: 305 N. Main 12.11.23 Agenda Pkt Page #47 Financial Considerations: As represented in the Municipal Code, Section 4-310 License Fee, and established by Ordinance 4016-19, fees are as follows: General Retailer: $225 per calendar year for each place of business selling enhanced cereal malt beverages at retail for consumption on the premises, including a $25 state stamp fee. Limited Retailer: $75 per calendar year for each place of business selling only at retail enhanced cereal malt beverages in original and unopened containers and not for consumption on the premises, including a $25 state stamp fee. Legal Considerations: K.S.A. 41-2701 et seq. Recommendations/Actions: It is recommended with consensus from the Governing Body to place this item on the Next Regular Meeting Agenda, December 20, 2023 for consideration of approval. Attachments: none 12.11.23 Agenda Pkt Page #48  Back to Agenda CHARTER ORDINANCE NO. ___________ A CHARTER ORDINANCE AMENDING CHARTER ORDINANCE 2015-20 TO CHANGE THE COMMENCEMENT DATE FOR THE TERM OF OFFICE OF CITY COMMISSIONER IN THE CITY OF OTTAWA, KANSAS. WHEREAS on the 10th day of October, 2015, the Governing Body exercised its home rule authority under the Constitution of the State of Kansas and exempted itself from provisions of 2015 HB 2104 relating to the form of government, term of office, and commencement dates of terms of office of city commissioner of the city. WHEREAS the Governing Body has now operated with the state proposed changes to terms of office and found that they create an overly long period between the election of commissioners and the taking of office by those commissioners elect. WHEREAS the Kansas Legislature changed the law in 2019 to allow cities to set the commencement date of terms of office by resolution. WHEREAS the City of Ottawa, Kansas, wishes to improve the process and amend its prior enactment concerning the timing of terms of office. THEREFORE, BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF OTTAWA, KANSAS: Section 1. Amendment. Section 3 of Charter Ordinance 2015-20 is hereby amended as follows: Section 3. Those governing body positions with terms that would have expired in April 2017, shall expire on the second Monday in January of 2018, when the city officials elected in the November 2017 general election take office. Those governing body positions with terms that would have expired in April 2019, shall expire on the second Monday in January of 2020, when the city officials elected in the November 2019 general election take office. Section 2. Ratification. All other provisions of Charter Ordinance 2015-20 shall remain in full force and effect. Section 3. Repeal and Codification. That portion of Section 2-101(b) of the 2015 Municipal Code of the City of Ottawa inconsistent with this ordinance is hereby repealed. Section 4. Publication. This Charter Ordinance shall be published once each week for two consecutive weeks in the official city newspaper. Section 5. Charter Ordinance. This Charter Ordinance shall take effect 61 days after the final publication unless a sufficient petition for a referendum is filed, requiring a referendum to be held on the ordinance as provided by Article 12, Section 5, Subsection (c)(3) of the Constitution of the State of Kansas, in which case this charter Ordinance shall become effective upon approval by the majority of the electors voting thereon. 12.11.23 Agenda Pkt Page #49  Passed by the Governing Body, not less than two-thirds of the members elect voting in favor thereof, this _____ day of ______________, 2023. __________________ Mayor Attest: ___ City Clerk [SEAL] 12.11.23 Agenda Pkt Page #50