City Commission

OTTAWA CITY COMMISSION REGULAR MEETING AGENDA Wednesday, February 28, 2024 - 4:00 pm Ottawa City Hall - 101 S. Hickory In accordance with Kansas Open Meetings Act (KOMA), the Citizens may in person, via Zoom or submit comments (300 meeting can be viewed live on Channel 23 and via Facebook Live words or less) for the City Commission to be read during public or listened to by dialing: 1-312-626-6799 and entering meeting comment or during discussion on an agenda item. ID 860 5916 7188#. To view on YouTube: https:// To submit your comment or request the meeting Zoom link to www.youtube.com/@ottawaksgov give a public comment, email publiccomments@ottawaks.gov If you need this information in another format or require a no later than 2:00 pm on February 28, 2024; all emails must reasonable accommodation to attend this meeting, contact the include your name and address. Participants who generate City’s ADA Coordinator at 785-229-3621. Please provide advance unwanted or distracting noises may be muted by the meeting notice of at least two (2) working days. TTY users please call 711. host. If this happens, unmute yourself when you wish to speak. I. CALL TO ORDER II. ROLL CALL ____ Skidmore ____ Graves ____ Caylor ____ Clayton ____ Crowley III. WELCOME IV. PLEDGE OF ALLEGIANCE V. INVOCATION VI. PUBLIC COMMENTS Subject to the above restrictions, persons who wish to address the City Commission regarding items on the agenda may do so as that agenda item is called. Persons who wish to address the City Commission regarding items not on the agenda and that are under the jurisdiction of the City Commission may do so at this time when called upon by the Mayor. Comments on personnel matters and matters pending in court or with other outside tribunals are not permitted. Speakers are limited to three minutes. Any presentation is for information purposes only. The Governing Body will take comments under advisement. VII. APPOINTMENTS, PROCLAMATIONS, RECOGNITIONS, NOMINATIONS, AND PUBLIC HEARINGS VIII. CONSENT AGENDA A. Minutes From February 21, 2024 Meeting (Pp. 3 - 5) B. Financial Reports for January 2024 - Receive and File (Pp. 6 - 19) C. Agenda Approval Motion: __________ Second: __________ Vote: __________ IX. DECLARATION At this time, I’d like to give the Commissioners a chance to declare any conflict or communication they’ve had that might influence their ability to consider today’s issues impartially. X. UNFINISHED BUSINESS XI. NEW BUSINESS A. Review of Monthly Reports for January 2024: 1. Franklin County Development Council - Executive Director Bean (Pp. 20 - 26) 2. Ottawa Main Street Association - Director Stauffer (Pp. 27 - 31) 3. Prairie Paws Animal Shelter - Director Cowie (not in attendance) (Pp. 32 - 40) 2.28.24 Agenda Pkt Page #1 XII. COMMENTS BY CITY MANAGER XIII. COMMENTS BY GOVERNING BODY XIV. ANNOUNCEMENTS A. March 6, 2024 City Commission Meeting - 7:00 pm, City Hall B. March 10 - 13, 2024 National League of Congressional City Conference, Washington D.C. C. March 13, 2024 City Commission Meeting - 4:00 pm, CANCELLED XV. ADJOURN 2.28.24 Agenda Pkt Page #2  Back to Agenda Regular Meeting Minutes City Hall Minutes of February 21, 2024 The Governing Body met at10:00 am. on this date for the Regular City Commission Meeting with the following members present and participating to wit: Mayor Skidmore, Mayor Pro Tem Allen, Commissioner Caylor, and Commissioner Crowley. Commissioner Clayton was absent. Mayor Skidmore called the meeting to order. The Mayor welcomed the audience and led the Pledge of Allegiance to the American flag. City Manager Brian Silcott gave the invocation. Public Comments No public comments were received. Appointments, Proclamations, Recognitions, Nominations and Public Hearings Recognition of Chris Kraus, Electric Distribution, for Completion of Electric Lineman Apprenticeship Program Assistant Superintendent Ed Thompson from the Electric Distribution Department commended Chris Kraus for completing the Electric Lineman Apprenticeship Program. This achievement grants Chris all the privileges and benefits accorded to a Journeyman Lineman. The Kansas Department of Commerce, in collaboration with the Kansas Apprenticeship Council and the U.S. Department of Labor, has duly acknowledged Chris' exceptional accomplishments and presented him with a certificate affirming his proficiency in the field. Consent Agenda Commissioner Caylor made a motion, seconded by Commissioner Crowley, to approve this consent agenda to include minutes from the February 14, 2024 Regular Meeting and the Regular Meeting agenda. The motion was considered, and upon being put, all present voted aye. The Mayor declared the consent agenda duly approved. Declaration No declaration was made. Unfinished Business Charter Ordinance Establishing a Transient Guest Tax The Governing Body heard from City Manager Brian Silcott, who continued a discussion on implementing a transient guest tax for the City of Ottawa, with a proposed cap not exceeding 9%. The presentation encompassed the following significant points: • Franklin County began levying a six percent (6%) transient guest tax on January 1, 2004 • Charter Ordinances necessitate a 2/3 vote for passage and will not be in effect until 61 days after publication 2.28.24 Agenda Pkt Page #3 Commissioner Caylor made a motion, seconded by Mayor Pro Tem Graves, to adopt the Charter Ordinance. The motion was considered and upon being put was denied by the following vote: Mayor Pro Tem Allen aye, Commissioner Caylor aye, Commissioner Crowley nay and Mayor Skidmore, aye. The Mayor declared the proposed Charter Ordinance duly denied as there was not the 2/3 vote required to pass. New Business Resolution Authorizing the Sale and Conveyance of the Project and Execution of a Release of Leases for Industrial Revenue Bond Series 2019 for Holiday Inn Express and Suites The Governing Body heard from Tyler Ellsworth from Kutak Rock, who stated Ottawa Lodging, LLC, owners of Holiday Inn Express and Suites, have requested a closeout and release of leases related to the 2019 Industrial Bonds to facilitate a sale of the property and included the following: • Resolution authorizes the sale and conveyance of the project and the execution of a release of leases and further authorizes certain additional related actions in connection with the City’s not to exceed $6,950,000 Industrial Revenue Bonds, Series 2019 • City of Ottawa started working with Ottawa Lodging LLC in the spring of 2017 on a package of incentives, including Tax Increment Financing reimbursement, two Community Improvement Districts with a 2% additional sales tax on the hotel and a 1% additional tax on Arby’s, and a sales tax exemption on construction under Industrial Revenue Bonds in a not-to-exceed amount of $6,950,000 • Ottawa Lodgding, LLC is requesting to terminate their IRB and, subsequently, the lease created by the IRB which is the final step in closing the IRB • There are no financial considerations for the City of Ottawa Commissioner Caylor made a motion, seconded by Mayor Pro Tem Graves, to adopt this resolution, and upon being put, all present voted aye. The Mayor declared this resolution duly adopted, and this resolution was duly numbered Resolution No. 1954- 24. Mobile Food Vendor Licensing The Governing Body heard from City Clerk Melissa Reed, who reviewed the current mobile food vendor licensing framework and the following points: • Request from the Governing Body prompted a review of the mobile food licensing fee structure • On June 18, 2018, the Governing Body passed Ordinance 3988-18, which formalized mobile food licensing and introduced an annual fee of $150 • Current annual fee for obtaining a mobile food license is a fixed $150 with no provision for proration • Research into neighboring communities revealed significant variance in fees, ranging from $600 annually to daily options as low as $25 • Three options were presented for consideration 2.28.24 Agenda Pkt Page #4 After careful consideration, the Governing Body has resolved to instruct staff to prepare an ordinance amending the municipal code. The amendment will introduce an optional one-time 30-day license with a fee of $20 with additional language addressing compliance with the City's zoning regulations, as well as other pertinent municipal laws concerning building codes, fire safety, and public health. Review of Proposed Updates to Chicken Ordinance The Governing Body heard from City Manager Silcott, who reviewed proposed updates to the chicken ordnance and the following points: • Consider two revisions to Ordinance No 4119-23 that allow for the keeping of female chickens within the City limits and amended section 24-602(d) of the zoning regulations • Revisions proposed by a member of the City Commission are both to Section 3 • Section 3(a) 2 – Remove the words “or other building” • Section 3(c) – Strike entirely Commissioner Crowley made a motion, seconded by Mayor Pro Tem Graves, to approve this Ordinance amendment, removing Section 3(a) 2 but leaving Section 3(c). The motion was considered and upon being put, all present voted aye. The Mayor declared this Ordinance duly approved, and the Ordinance was duly numbered Ordinance No. 4132-24. Capital Project Updates The Governing Body heard from City Manager Brian Silcott, who provided an update on current capital projects. City Manager’s Comments City Manager Brian Silcott provided insights into forthcoming agenda items during his comments. Governing Body Comments Commissioner Crowley extended his appreciation to Chris Kraus for his dedication and hard work for the City of Ottawa. Announcements A. February 28, 2024 City Commission Meeting - 4:00 pm, City Hall B. March 6, 2024 City Commission Meeting – 7:00 pm, City Hall C. March 10-13, 2024 National League of Congressional City Conference, Washington D.C. D. March 13, 2024 City Commission Meeting - Cancelled Adjournment There being no further business to come before the Governing Body, the Mayor declared the meeting duly adjourned at 11:04 a.m. Melissa Reed, City Clerk 2.28.24 Agenda Pkt Page #5  Back to Agenda Finance Department Monthly Report 2024/ 01 Prepared By: Rebekah McCurdy, City Treasurer 2.28.24 Agenda Pkt Page #6  Memorandum TO: City Manager and the Honorable City Commission FROM: Melanie Landis, Finance Director SUBJECT: January 2024 Monthly Report - Finance Department & City Clerk The Finance Department conducts a variety of business daily including: utility billing, customer service and payment counter for utility payments, accounting functions including payroll, accounts payable, accounts receivable, financial reporting, annual operating budget, and debt management. The City Clerk maintains custody of official records, issues licenses, and serves as a central contact between citizens, the governing body and city departments. **The following report is unaudited and the beginning cash balances are subject to change until the books are closed in February 2024. Department Updates: January 2024 Activities of Note: City Clerk, Melissa Reed City Clerk: Utility Billing: received both Kansas’s 9 licenses issued. Certified Municipal Clerk 9 licenses issued YTD. 6,612 bills produced. and IMC’s Certified 4 open record requests. 202 Service orders Municipal Clerk 4 open record completed. designations. requests YTD Included in this monthly report are independent reports on: Revenues Report Project/Grant Report Budget Report Investment Report Treasurer's Reports Debt Report 2.28.24 Agenda Pkt Page #7 Revenues Report as of January 31, 2024 Sales and use taxes contribute approximately 44.3% of the general fund budget as well as fund special projects and purchases. The attached reports provide a summary and comparison look at this revenue source. Sales tax distributions are received two months after the sales occurred; for example March sales tax receipts for the City represent sales tax collected for January sales. The various sources of sales tax impact a portion of the City of Ottawa's 2024 operating budget as follows: Summary Report - This report shows all sales tax revenues received in this month. A breakdown of how much revenue is allocated into the General Fund and the two specific sales tax revenue funds for the waste water treatment plant debt fund and proximity park improvements fund. Historical Summary Report - This report compares sales tax receipts and growth (decline) in receipts. Highlighted here are overall sales tax receipts and breakdowns by fund. 2.28.24 Agenda Pkt Page #8  Back to Agenda Summary Sales Tax Report - January 2024 Historical Sales Tax Report - January 2024 2.28.24 Agenda Pkt Page #9 Ad Valorem Report - January 2024 Ad Valorem revenues are split between four specific funds within The City of Ottawa's annual budget: the General Fund, Ottawa Memorial Auditorium, the City Library (not operated by The City of Ottawa), and the General Obligation Debt Fund. The table below shows the year-to-date revenue receipts from the County's Ad Valorem Distributions. The City typically receives distributions in January, March, June, September, October, and December each year. The distributions are not equally distributed, but instead relate to payments received in both property taxes and motor vehicle taxes. Ad Valorem taxes support 34.7% of the General Fund budget. These taxes go to support all General Fund functions. Including: Parks, Streets, Sidewalk Repairs, Police and Fire Departments, and City Management. Ad Valorem taxes support 58.5% of the Ottawa Memorial Auditorium (OMA) budget. Service charges for tickets, rentals, and concessions also support the OMA. The Ottawa Library is an independently operating entity. They do receive their distribution of Ad Valorem from The City of Ottawa. The data to the left outlines the percentage of their budgeted appropriation they have received to date. Ad Valorem taxes support 11.9% of the General Obligation Debt (GO Debt) budget. The City of Ottawa currently has a total of $23,525,341 in GO Debt . Interest payments are due April 1st and a principal and interest payment is due October 1st each year. In 2024, there is one GO Bond in its final year of payment. 2.28.24 Agenda Pkt Page #10 2.28.24 Agenda Pkt Page #11 2.28.24 Agenda Pkt Page #12  Back to Agenda 2.28.24 Agenda Pkt Page #13  Monthly Treasurer's Report January 31, 2024* The Monthly Treasurer's Report is a snapshot of fund activities. The table below shows how transactions that happened in the month of January impacted each fund. *This report is unaudited. An updated report will be provided once all 2023 transactions are recorded and books are closed in February 2024. 2.28.24 Agenda Pkt Page #14  YTD Treasurer's Report January 31, 2024** The YTD (year-to-date) Treasurer's Report is a snapshot of fund activities. The table below shows how transactions that happened from January 1st to 31st impacted each fund. This report updates each month to include the new month of transactions. *This report is unaudited. An updated report will be provided once all 2023 transactions are recorded and books are closed in February 2024. 2.28.24 Agenda Pkt Page #15  Grant/Project Tracking Report January 31, 2024 There are a number of Projects or Grant Funds that City staff are working on at any one time. The table below outlines specific funds utilized to track Grants or specific projects. The focus below is tracking revenues as received and expenses as paid. Some projects/funds may have a negative balance. These relate to reimbursement grants or projects the City is currently seeking donations to help fund. All projects will at the end have either a positive or a zero balance. Additional details are available on each project upon request. 2.28.24 Agenda Pkt Page #16  Investment Report January 31, 2024 Kansas state statute (K.S.A. 12-1675 et seq.) allows the City of Ottawa to establish an investment policy to manage idle funds. The investment objectives for all investment activities are, in priority order, safety, liquidity, and return on investment. Staff are charged with ensuring all operating requirements are covered by liquid funds while maximizing return on investment for all funds held by the City of Ottawa. The information below outlines the City's Pooled Investment Funds. The pooled fund consists of idle funds from a variety of funds and interest revenue is split across participating funds at the time the revenue is realized. 2.28.24 Agenda Pkt Page #17 2.28.24 Agenda Pkt Page #18  Back to Agenda 2.28.24 Agenda Pkt Page #19  Back to Agenda Franklin County Development Council “It’s A Great Day to Live In Franklin County!” Monthly Report to Ottawa, Franklin County, and Membership February 2024 Respectfully Submitted by Paul Bean, Executive Director Industrial Development At this time we have two “open” projects. We received notification on one open project that we were eliminated but no reason given. Working with Commerce to get some sort of feedback on that one. We had another RFP come through but it required an existing building, so we had to decline that opportunity. CDBG Funding I attended a presentation from Commerce in Chanute regarding CDBG programs for 2024. I will be preparing a memorandum that will outline some of the potential grants for the cities and county to consider applying for in 2024. Stay Tuned. FCDC Industry I have been holding one on one meetings with a number of FCDC members and will continue to do so as long as members wish to have these discussions. They are great connections and a good way to hear or their challenges and opportunities. I continue to hear about childcare as an issue in our community. We have some industry that is interested in potential expansion so that is exciting to hear as well. The word I am hearing so far is expectations for a strong year and new growth potential from our existing industry. Housing I continue to visit with various developers regarding housing. These discussions include interest in Wellsville, Ottawa, Princeton, and Pomona. Franklin County is starting to be seen as a good place to consider investing in housing. No big announcements yet but the increase in talk is exciting and a first step toward growth. E Community We will be hosing our first Youth Entrepreneurship Challenge later this month. We continue to get more and more students interested in this event. This will be hosted at Ottawa University on February 29th. I will send out more detailed invitations to the community as the date nears. We want the community to come and see the presentations that these students will be making. Wellsville We had a great meeting in Wellsville to discuss strategic growth and the infrastructure needs related to a plan for growth. I am looking to provide assistance to the city for grants that will support their 2.28.24 Agenda Pkt Page #20 strategic growth plans. I was invited to meet with city staff and city commission to better understand how I can assist them in their strategic planning. Executive Director Comments This report is a bit abbreviated as I have taken some time off in February. My wife and I went on our first cruise to celebrate our 20th wedding anniversary. It was a great time and my first long break since taking this position. Unfortunately, upon our return we both contracted COVID. As I write this, I am stuck at home fighting this illness. I will have a lot to share in the coming weeks related to the CDBG conference, grant efforts, and the YEC event. Thank you for your support!!! 2.28.24 Agenda Pkt Page #21 2.28.24 Agenda Pkt Page #22 2.28.24 Agenda Pkt Page #23  Back to Agenda 2.28.24 Agenda Pkt Page #24 2.28.24 Agenda Pkt Page #25 2.28.24 Agenda Pkt Page #26  Back to Agenda Ottawa Main Street Association PO Box 1061, Ottawa, KS 66067 Regular Meeting of the Board of Directors Mon. Feb 12th 6:30pm – Ottawa Main Street Office or via ZOOM Agenda Roll Call of Board Members GUESTS: Ex-Officio Board Members, Kaci Brady- Members: Ex-Officio Members, Tiffany Evans- Zachary Clayton City of & Guests: Cathy Skeet- Ottawa - (All Present Unless Otherwise Noted, L Riley Browning- Brian Silcott, City of for Live & In Person, Z for Zoom, EA for Excused Absence, A for Unexcused Veronda Morning- Ottawa - Absence) Dea Visitacion- Ryland Miller, Ottawa Area Chamber of Wynndee Lee- Commerce - Brett Chartier- Executive Committee: Kimberly Toot President – Tiffany Dawnua Dawson DIRECTOR: Evans Nicole Burkdoll Sara Stauffer - Vice President – Jeff Carroll Wynndee Lee Zachary Clayton Secretary – Diana Staresinic-Deane Treasurer – Kimberly Toot Call to Order / Introduction of Guests: Approval of Minutes Special Announcement Director Report Common Consumption Ottawa University event Travel Groups Cocoa Crawl Meet with Committee Chairs FFA at Auditorium Transformation Strategy Treasurer’s Report & Account Balances Bills to be paid Approval of Financials Operating Account: IWW: City: 2.28.24 Agenda Pkt Page #27 Promotion Committee Piccadilly Fundraiser May 4th 9am Chair: Veronda Morning Design Committee Planned clean up days-April 20th and September 7th Chair: Zachary Clayton Sub-Committee: Corner Committee Planned Planting days- May 11th Will set dates for mums Contacting businesses on mums Recycled community painting for seasonal decorating Business Vitality Main Street Inventory list update Committee IWW update Chair: Dawnua Dawson Grant Management Organization Committee Bylaw updates and form updates Chair: Dea Visitacion President’s Report Old Business Mission and Vision Statement Work Plans New Business Facade Grant Bylaws Articles of Incorporation Chamber Currency Venmo Adjournment 2.28.24 Agenda Pkt Page #28  Ottawa Main Street Association Board of Directors Meeting January 15, 10:00 a.m., OMA Board members in attendance in person: Chair Tiffany Evans, Vice-Chair Wynndee Lee, Cathy Skeet, Dea Visitacion, Brett Chartier, Kaci Brady, Nicole Burkdoll, Riley Browning, Kimberly Toot, Veronda Mourning, Jeff Carroll, Ex-Officio Zach Clayton and Ryland Miller, Director Sara Stauffer. Call to Order: Tiffany Evans called the meeting to order at 10:05 and the retreat was begun. There were “get to know you” activities, discussion of committee assignments, expectations of board members, and planning activities for the year. Board member discussion: Tiffany shared that we had several openings and folks to present for full board membership. Brett made the motion to approve Jeff Carroll and Zach Clayton to the board. Kaci Brady seconded. Motion carried unanimously. Officers: Due to a resignation by Diana, the secretary position is open and volunteers were requested. Kaci Brady offered to serve. Wynndee Lee made a motion to appoint Kaci Brady as secretary. Kimberly Toot seconded. Motion carried unanimously. Financials were reviewed and there was also discussion of the funds and current policies. Wynndee proposed changing the cap on discretionary spending to $100 per month from $200 per month as budget continues to be refined. The board asked Kim to put together projections for quarterly training expenses by OMSA required trainings so we can see full year with clarity. Goals for membership for budget consideration: The board discussed the current members and how to be motivated to grow at a reasonable rate. Discussion resulting in setting a goal of 125 members, doubling membership in each category, in the 2024- 2025 membership campaign with 50% of those being downtown businesses. Participation: Tiffany and Wynndee will set up either a TEAMS or ZOOM link for regular board meetings moving forward for those traveling or not able to attend in person. Overall discussion on familiarity with Main Street fundamentals resulting in agreeing to make an agenda item each month to help facilitate understanding about the benefits of OMSA to our affiliates. Vision Statement and Mission Statement was discussed and it was agreed we needed to simplify them. Group work was done with this as the result: Mission Statement: Fostering a vibrant, thriving downtown, recognized as the center of our community. 2.28.24 Agenda Pkt Page #29  Vision Statement: The Ottawa Main Street Association will cultivate a flourishing downtown while preserving unique historic characteristics; strengthening business, increasing tourism, and enhancing quality of life through a focused program of organization, design, promotion and economic vitality. Sara and Dea gave an update on the progress they were making on the new website, good work to them, but they will be asking board members for details to complete the transition. Executive Session: A ten-minute executive session was conducted to discuss personnel contract details. Adjournment: Tiffany adjourned the meeting at 2:50 p.m. 2.28.24 Agenda Pkt Page #30  Back to Agenda Account Balances as of 2/8/2024 January 2024 Deposit Date Amount CHECK # Date Payee Amount Total POS Beginning Balance $ 8,448.95 1/22/2024 $ 485.20 1004 1/16/2024 KOFO $ 907.44 $ 261.52 Credits $ 2,279.26 1/30/2024 $ 1,733.00 *1005 1/31/2024 Ottawa Rotary $ 200.00 Debits $ 1,168.96 1/30/2024 $ 5.53 Ending Balance $ 9,559.25 2/8/2024 $ 50.00 $ 1,107.44 $ 261.52 $ 1,168.96 January 2024 Deposit Date Amount CHECK # Date Payee Amount Beginning Balance $ 9,559.25 1/30/2024 $ 2,666.66 1316 1/5/2024 S.Stauffer $ 1,508.19 Credits $ 2,666.66 1317 1/12/2024 Ottawa Chamber - Rent $ 650.00 Debits $ 6,523.00 1325 1/29/2024 Kansas Gas Final Bill $ 78.15 Ending Balance $ 5,702.91 1322 1/29/2024 KS Dept of Labor $ 270.00 1323 1/31/2024 Dept of Treasury $ 765.00 1324 1/31/2024 Dept of Treasury $ 892.50 1320 2/6/2024 KS Tax WH $ 93.00 1318 1/18/2024 S.Stauffer $ 754.08 *1319 KS Tax WH $ 108.00 *1326 S.Stauffer $ 754.08 *1327 Ottawa Chamber - Rent $ 650.00 $ 6,523.00 $ 6,523.00 January 2024 Deposit Date Amount CHECK # Date Payee Amount Beginning Balance $ 76,263.76 1/30/2024 $ 200.00 Credits $ 650.00 2/8/2024 $ 450.00 Debits $ - Ending Balance $ 76,913.76 $ - $ - 2.28.24 Agenda Pkt Page #31 Prairie Paws Animal Shelter - Impact Report 1/24 Back to Agenda HI GH LIGHTS: NEW C USTOM TAG MACHINE NEW TRA NSPORT V AN F R E E V AC C INE S AN D M I CR OCH I P S F OR 1 1 8 P E T S 2.28.24 Agenda Pkt Page #32  J A NU A R Y S T R A Y / RE L I N QUI S H E D I N T A K E S Stray + Seized Relinquished 25 20 15 10 5 0 City of Ottawa Unincorporated Fr Co Other Fr Co Cities Outside Fr Co Y TD I N TA K E S Transferred 27.5% City of Ottawa 33.8% While the majority of intakes originated in Franklin County, 22 Cats were transferred from the Hutchinson Animal Shelter as part of a grant-funded program to help that community achieve no-kill status. Returned Adoptions 13.8% Unincorp. Fr Co 6.3% Other Cities in Fr Co 18.8% 20 24 S T R A Y D O G RE CLA I M RA TE Reclaimed 9.5% The number of dogs impounded for running loose that are reclaimed by their owners continues to decline. This indicates dumping and abandonment is on the rise, which often results from surrounding communities not providing animal sheltering services to their citizens. Low reclaim rates consume extra resources because stray dogs have a higher length of stay than relinquished. Strategies are being implemented to improve access to relinquishment, and increase dog identification. Unclaimed 90.5% 2.28.24 Agenda Pkt Page #33 PAGE 02 PRAIRIE PAWS ANIMAL SHELTER  YT D IN T A K E B Y S P E CI E S Dogs Cats 50 40 More dogs have entered the 30 facility as strays and relinquishments than cats. 20 10 0 Stray Relinquish Returned Adoption Transfer Total DO G O UT CO M E S Adopt Reclaim Transfer Euth/Death Consistent with national trends 70 dog adoptions are declining. In 60 Ottawa dog adoptions are the 50 lowest they have been since the pandemic, which increases the 40 length of stay for sheltered 30 dogs and restricts the number 20 of new dogs that can be 10 admitted. 0 Jan 2024 Ave 2024 Ave 2023 Ave 2022 Ave 2021 Ave 2020 Ave 2019 C AT O UTCO M E S Adopt Reclaim Transfer Euth/Death Cat adoptions, which 50 historically have been lower than dogs both locally and 40 nationally, have been steadily rising and last year exceeded 30 dog adoptions in Ottawa. 20 10 0 Jan 2024 Ave 2024 Ave 2023 Ave 2022 Ave 2021 Ave 2020 Ave 2019 2.28.24 Agenda Pkt Page #34 PAGE 03 PRAIRIE PAWS ANIMAL SHELTER  Back to Agenda L EN G TH O F S T A Y Dogs Cats Length of stay is strongly 30 correlated with operational 25 expense and the steady increase 20 over the last 3 years is concerning. While the length of stay for cats 15 has consistently been higher than 10 dogs, the margin was narrow 5 between the two species in 0 January 2024. Jan 2024 Ave 2023 Ave 2022 Ave 2021 Ave 2020 Ave 2019 KPI YTD 2024 2023 2022 Live Release Rate 90.9% 97.3% 97.2% Trap Neuter 4 cats 332 Cats 434 Cats, Release Program 12 prevented kittens 1038 prevented kittens 1302 prevented kittens Volunteer 399 Hours 5218 Hours 3549 Hours Program 60 Active Volunteers Low-Cost 123 Pets 1,155 Pets 82 Pets Spay/Neuter U PC O M I N G E V E N T S May 17th 2024 - Golf Tournament at Tomahawk Hills in Shawnee Contact Sydney.Shrimpton@prairiepaws.org for more information 2.28.24 Agenda Pkt Page #35  Prairie Paws Animal Shelter Inc Profit Loss Budget Comparison January 2022 through January 2024 Jan- Dec 22 Jan - Dec 23 Jan 24 2024 Budget YTD Ordinary Income/Expense Income 4 · Contributed support 40 · Unrestricted 4010 · Indiv/business cont. (unrest) 4015 · Contributions - unrestricted 4015A - Contributions - Ottawa 148,002.53 126,038.67 13,888.02 10,833.00 4015B - Contributions - Manhattan 0.00 0.00 1,842.34 2,000.00 4020 · Contributions-direct mail 4020A - Direct Mail - Ottawa 55,467.00 54,992.00 3,830.00 0.00 4020B - Direct Mail - Manhattan 0.00 0.00 0.00 0.00 4030 · Memorials & bequests 48,359.32 24,589.35 1,235.00 2,500.00 4040 · Gifts in kind 4041 · Gifts in Kind - Goods 43,498.70 53,568.59 4,992.00 4,000.00 4042 · Gifts in Kind - Services 49,195.00 75,145.00 5,335.00 5,000.00 Total 4040 · Gifts in kind 92,693.70 128,713.59 10,327.00 9,000.00 4050 · Foundations/trusts 33,132.84 31,026.00 11,802.61 0.00 4060 · Grants 288,450.00 396,900.00 0.00 5,000.00 Total 4010 · Indiv/business cont. (unrest) 666,105.39 762,259.61 42,924.97 29,333.00 4100 · Fundraising(unrestricted) 4120 · Golf Tournament 4120A - Golf Tournament - Ottawa 8,408.75 16,410.37 0.00 0.00 4120B - Golf Tournament - Manhattan 0.00 0.00 0.00 0.00 4130 · TNR 357.30 0.00 0.00 0.00 4155 · Galas 4155A - Bow Meow Gala - Ottawa 50,961.66 70,874.67 0.00 0.00 4155B - Gala - Manhattan 0.00 0.00 440.00 0.00 4175 · Miscellaneous fundraising 61,109.07 44,152.99 4,087.76 3,500.00 Total 4100 · Fundraising(unrestricted) 120,836.78 131,438.03 4,527.76 3,500.00 Total 40 · Unrestricted 786,942.17 893,697.64 47,452.73 32,833.00 Total 4 · Contributed support 786,942.17 893,697.64 47,452.73 32,833.00 4540 · Local government support 4551 · Anderson County 7,600.00 7,752.00 7,752.00 7,752.00 4553 · City of Ottawa 60,342.50 62,400.00 5,200.00 5,200.00 4559 · City of Wellsville 1,000.00 1,790.00 0.00 0.00 4563 · Franklin County 42,791.00 46,213.00 3,666.67 3,667.00 4565 · Miami County 5,500.00 5,500.00 0.00 0.00 Unaudited Report for Management Purposes Only 2.28.24 Agenda Pkt Page #36 Page 1 of 5  Prairie Paws Animal Shelter Inc Profit Loss Budget Comparison January 2022 through January 2024 Jan- Dec 22 Jan - Dec 23 Jan 24 2024 Budget YTD 4570- City of Manhattan 0.00 0.00 29,167.00 29,166.67 4571 - Riley County 0.00 0.00 0.00 5,000.00 4573 _ Pottawatomie County 0.00 0.00 0.00 0.00 4780 · Other Cities/Counties 66.01 2,400.00 0.00 0.00 Total 4540 · Local government support 117,299.51 126,055.00 45,785.67 50,785.67 5 · Earned revenues 5180 · Program service fees 5181 · Adoption PPAS 5181A- Adoption - Ottawa 74,983.84 88,550.25 4,565.00 7,000.00 5181B - Adoption - Manhattan 0.00 0.00 5,770.00 6,750.00 5182 · Microchip contribution 5182A - Microchip - Ottawa 664.67 546.33 18.52 60.00 5182B - Microchip - Manhattan 0.00 0.00 13.75 60.00 5185 · Surrender Conributions 5185A - Surrender - Ottawa 1,530.00 75.00 0.00 50.00 5185B - Surrender - Manhattan 0.00 0.00 0.00 50.00 5187 · S/N Contributions - Community 5187A - Community S/N - Ottawa 12,840.00 91,330.01 7,965.00 7,000.00 5187B - Community S/N - Manhattan 0.00 0.00 0.00 0.00 5188 · Cremation & disposal fees 2,898.12 4,031.40 861.16 200.00 5189 · Reclaim fees 5189A Reclaim - Ottawa 4,188.24 3,895.00 50.00 366.00 5189B - Reclaim - Manhattan 0.00 0.00 615.00 600.00 Total 5180 · Program service fees 97,104.87 188,427.99 19,858.43 22,136.00 5820 · Merchandise Sales 5820A - Merch Sales - Ottawa 2,778.56 2,907.38 123.63 220.00 5820B - Merch Sales - Manhattan 0.00 0.00 67.07 100.00 5830 · Pet Licence Contributions 5830A Pet License - Ottawa 6,190.00 3,941.00 1,173.00 1,000.00 5830B - Pet License - Manhattan 0.00 0.00 756.00 1,250.00 Total 5 · Earned revenues 106,073.43 195,276.37 21,978.13 24,706.00 6710 · Interest income 6721 · Interest Income (Unrestricted) 17.48 5.45 0.00 Total 6710 · Interest income 17.48 5.45 0.00 0.00 6810 · Unrealized gain(loss) - invest -517.29 4,082.21 0.00 300.00 6900 - Miscellaneous Income 1,000.00 540.00 0.00 0.00 Total Income 1,010,815.30 1,219,656.67 115,216.53 108,624.67 Gross Profit 1,010,815.30 1,219,656.67 115,216.53 108,624.67 Unaudited Report for Management Purposes Only 2.28.24 Agenda Pkt Page #37 Page 2 of 5  Prairie Paws Animal Shelter Inc Profit Loss Budget Comparison January 2022 through January 2024 Jan- Dec 22 Jan - Dec 23 Jan 24 2024 Budget YTD Expense 7200 · Payroll expenses (all locations) 7250 · Wages & salary 7251 · Wages 159,442.17 132,218.99 13,538.47 18,153.85 7252 · Hourly wages 143,846.25 178,879.07 27,098.25 33,080.00 7253 ·Simple IRA Expense 7,384.30 7,495.49 663.32 1,537.02 7254 · Authorized time off 5,764.24 7,621.54 531.13 992.40 7256 · Health Insurance 0.00 7,800.00 1,000.00 2,000.00 7257 ·Overtime Wages 1,133.20 1,074.88 80.40 200.00 Total 7250 · Wages & salary 317,570.16 335,089.97 42,911.57 55,963.27 7260 · Payroll Taxes 7261 · FICA taxes 23,566.19 23,204.54 3,022.07 4,141.28 7262 · State unemployment 1,412.37 516.05 63.18 204.94 7263 · Workers compensation 3,482.00 3,383.00 0.00 0.00 Total 7260 · Payroll Taxes 28,460.56 27,103.59 3,085.25 4,346.22 Total 7200 · Payroll expenses (all locations) 346,030.72 362,193.56 45,996.82 60,309.49 7500 · Other Personnel Expenses 7510 · Accounting fees 5,465.00 6,030.00 790.00 900.00 7511 · Professional fees - other 2,858.50 24,107.46 2,000.00 2,250.00 7515 · Unfiorm Expense 2,191.29 2,768.17 606.24 200.00 Total 7500 · Other Personnel Expenses 10,514.79 32,905.63 3,396.24 3,350.00 8100 · Non-personnel expenses 8110 · Office supplies & Postage 3,104.20 3,068.02 614.03 445.00 8115 · Telephone & Internet 8115A · Telephone and Internet - Ottawa 4,840.24 7,946.23 674.14 680.00 8115B · Telephone and Internet - Manhattan 0.00 0.00 298.23 500.00 8135 · Direct Mail Expenses 4,670.96 4,628.29 0.00 0.00 8140 · Equipment rental 3,726.64 3,074.75 692.83 480.00 8150 · Computer and IT Related 6,469.65 6,339.38 564.71 750.00 Total 8100 · Non-personnel expenses 22,811.69 25,056.67 2,843.94 2,855.00 8200 · Occupancy Expenses 8205 · Repairs & maintenance 8205A - Repairs & Maint - Ottawa 70,814.56 45,141.86 74.51 3,750.00 8205B - Repairs & Maint - Manhattan 0.00 0.00 7,004.54 2,000.00 8210 · Utilities 8210A - Utilites - Ottawa 38,011.81 39,718.11 3,384.09 3,500.00 8210B - Utilities - Manhattan 0.00 0.00 0.00 2,000.00 8220 - Insurance - nonemployee 12,549.16 10,823.34 1,550.50 1,200.00 Unaudited Report for Management Purposes Only 2.28.24 Agenda Pkt Page #38 Page 3 of 5  Prairie Paws Animal Shelter Inc Profit Loss Budget Comparison Back to Agenda January 2022 through January 2024 Jan- Dec 22 Jan - Dec 23 Jan 24 2024 Budget YTD Total 8200 · Occupancy Expenses 121,375.53 95,683.31 12,013.64 12,450.00 8300 · Travel & meeting expenses 8310 · Training 699.20 1,085.92 0.00 0.00 8315 · Staff development/meetings 8,024.80 7,558.26 0.00 400.00 8320 · Automobile expense 4,150.09 5,173.98 171.99 1,000.00 Total 8300 · Travel & meeting expenses 12,874.09 13,818.16 171.99 1,400.00 8400 · Depreciation & amortization exp 8450 · Depreciation & amortization exp 0.00 0.00 0.00 0.00 Total 8400 · Depreciation & amortization exp 0.00 0.00 0.00 0.00 8500 · Animal expenses 8510 · Animal expenses 8510A - Animal expenses - Ottawa 29,091.72 50,069.78 2,091.06 4,000.00 8510B - Animal expenses - Manhattan 0.00 0.00 364.40 2,500.00 8512 · Food expense 8512A - Food expense - Ottawa 9,283.00 12,348.56 1,163.61 1,000.00 8512B - Food expense - Manhattan 0.00 0.00 0.00 750.00 8513 · Vet expense 8513A - Vet expense - Ottawa 9,706.49 7,954.43 443.96 750.00 8513B - Vet expense - Manhattan 0.00 0.00 0.00 1,250.00 8514 · Spay/neuter expense 8514A - Spay/neuter expense - Ottawa 16,005.07 87,367.65 7,779.78 7,200.00 8514B - Spay/neuter expense - Manhattan 0.00 0.00 399.59 0.00 8516 · Cleaning supplies 8516A - Cleaning supplies - Ottawa 4,677.22 6,102.56 47.18 400.00 8516B - Cleaning supplies - Manhattan 0.00 0.00 0.00 350.00 8517 · Microchip Supplies 2,955.65 0.00 0.00 100.00 8520 · Cremation Expense 8520A - Cremation Expense - Ottawa 2,652.27 4,561.00 0.00 350.00 8520B - Cremation Expense - Manhattan 0.00 0.00 0.00 100.00 Total 8500 · Animal expenses 74,636.36 168,403.98 12,289.58 18,750.00 8530 · Fundraising expenses 8531 · Fundraisng - general 11,200.85 11,732.32 66.22 1,000.00 8535 · Fundraing - Galas 8535A - Bow Meow Gala Expense - Ottawa 14,201.92 14,440.21 0.00 1,500.00 8535B - Gala Expense - Manhattan 0.00 0.00 500.00 0.00 8544 · Fundraising- Golf Tournament 8544A - Golf Tournament - Ottawa 3,586.03 5,028.93 0.00 0.00 8544B - Golf Tournament - Manhattan 0.00 0.00 500.00 5,500.00 Total 8530 · Fundraising expenses 28,988.80 31,201.46 1,066.22 8,000.00 Unaudited Report for Management Purposes Only 2.28.24 Agenda Pkt Page #39 Page 4 of 5  Prairie Paws Animal Shelter Inc Profit Loss Budget Comparison January 2022 through January 2024 Jan- Dec 22 Jan - Dec 23 Jan 24 2024 Budget YTD 8600 · Miscellaneous 8605 · Marketing 8605A - Marketing - Ottawa 1,081.52 5,456.21 100.00 600.00 8605B - Marketing - Manhattan 0.00 0.00 0.00 100.00 8610 · Bank service charges 3,240.52 5,824.56 706.77 700.00 8615 · Dues and subscriptions 135.00 138.00 590.00 200.00 8650 · Licenses and permits 375.00 1,118.31 0.00 40.00 8660 · Miscellaneous 731.24 1,134.81 0.00 200.00 8676 · Volunteer Expenses 464.63 405.71 420.00 100.00 Total 8600 · Miscellaneous 6,009.70 14,077.60 1,816.77 1,940.00 Total Expense 623,241.68 743,340.37 79,595.20 109,054.49 Net Ordinary Income 387,573.62 476,316.30 35,621.33 -429.82 Other Income/Expense Other Income 6700 · Other Income 0.00 636.00 0.00 0.00 Total Other Income 0.00 636.00 0.00 0.00 Other Expense 9700 · Other Expenses 9701 · In Kind Goods Expense 42,557.70 53,568.59 4,992.00 4,000.00 9701 · In Kind Services Expense 49,195.00 75,145.00 5,335.00 5,000.00 Total 9700 Other Expenses 91,752.70 128,713.59 10,327.00 9,000.00 9800 · Fixed asset purchases 9805 · Capital purchases - building 0.00 0.00 0.00 0.00 9810 · Capital purchases - equipment 0.00 0.00 0.00 0.00 9800 · Fixed asset purchases - Other -3,000.00 0.00 0.00 0.00 Total 9800 · Fixed asset purchases -3,000.00 0.00 0.00 0.00 9910 · Interest expense 4,561.04 4,683.23 319.94 350.00 Total 9700 · Other Expenses 93,313.74 132,760.82 10,646.94 9,350.00 Total Other Expense 93,313.74 132,760.82 10,646.94 9,350.00 Net Other Income -93,313.74 -132,760.82 -10,646.94 -9,350.00 Net Income 294,259.88 343,555.48 24,974.39 -9,779.82 Unaudited Report for Management Purposes Only 2.28.24 Agenda Pkt Page #40 Page 5 of 5